Zonta Club Leadership Training

1
Zonta Club Leadership Training

• May 5, 2007
• Area I Meeting
• Bismarck ND
• Presented by Area I Director, Joan Wrolstad
• and D7 Governor, Carol Pasanen

2
Introduction

• Why do we want to encourage club leadership
  training?
• Roles and Responsibilities
• Knowledge of Zonta
• Create a shared vision for your club
• Empower others to become leaders
• Leaders Lead Others

3
Leadership Training

• Club Leadership and Succession Planning
• The board members need to have an in depth
  knowledge of Zonta and sound communication
  skills.
• The board should take responsibility, uphold
  ethical principles, work towards progress of the
  club, and utilize the strengths of members and
  encourage self-development.
• The board should provide leadership training and
  succession planning as a natural part of club
  leadership preparation.
• Create a leadership committee
• When to provide training for new board
  officers/committee chairs

4
Steps for Training Sessions

• Identify Training Needs
• Who needs training?
• What do they need training for?
• Determine when to offer training
• Selection of content
• Develop an objective and training plan

5
Leadership Training Committee

• Who is going to facilitate the training?
• Leadership Training Committee created
• Use Knowledgeable members
• Use a District Club Board member or Area Director
• Governor, Parliamentarian, Treasurer
• Use another clubs expertise

6
Develop Training Objectives and Plans

• A training objective describes what a club
  officer/committee chair will be able to do after
  completion of training
• It may include time limits for completing an
  objective
• It might include evaluation of the trainee after
  training

7
Determine Training Strategies

• Determine Training Strategies
• What methods will you use?
• Video
• Manual
• Group Discussion
• Powerpoint
• Website

8
Promote Training

• Select the best way to communicate information to
  trainees
• Give info on any pre-assignments
• Provide and Remind Trainees to bring materials
  and read the Club Officer manual
• Emphasize that leadership skills learned in Zonta
  are useful everywhere

9
Results of Training

• Summarize training
• Evaluate
• Submit evaluations to Club/Area Director/Governor

10
Sample TrainingCurriculum Plan

• Sessions for various leadership topics
• Choose topics for each session
• Have an objective and plan
• Evaluate each training session
• Ways to improve leadership training

11
Sample Sessions forClub Officer Orientation

• Train on Management Skills for the Office
  Position
• Time Management
• Use time management tips
• Information Management
• Manage information effectively
• Job Responsibilities
• Achieve their job responsibilities
• Activity Calendar of the Year
• Develop a club officer activity calendar
• Setting Goals/Action Plans
• Set club goals and develop specific action plans
  to achieve the goals
• Reports
• Submit accurate and timely club reports

12
Sample Session-People Skills

• Conducting Meetings
• How to conduct effective meetings
• Motivating Members
• How to motivate members through involvement and
  recognition
• Problem Solving
• How to use positive problem solving methods
• Developing Leaders/Mentoring
• Set goals for developing leaders
• Mentoring for new officers
• Recruitment of Officers
• How to recruit officers for your club
• Identify potential leaders

13
Sample Session-Program Knowledge

• Do your Officers Know?
• Zonta Mission
• Familiarize the mission and purpose
• Zonta International is a global organization of
  executives and professionals working together to
  advance the status of women worldwide through
  service and advocacy.
• Zonta Objects
• Improve legal, political, economic, educational,
  health and professional status of women at the
  global and local level through service and
  advocacy
• To work for the advancement of understanding,
  goodwill, and peace through a world fellowship of
  executives in business and the professions
• To promote justice and universal respect for
  human rights and fundamental freedoms
• To be united internationally to foster high
  ethical standards, to implement service programs
  and to provide mutual support and fellowship of
  members who serve their communities, their
  nations, and the world.

14
Sample Session-Program Knowledge

• Zonta Structure
• Familiarize Officers with the Organizational
  Chart
• Do they know how the Leadership of Zonta
  International flows from the Top Level to the
  Club Level
• Show a chart

15
(No Transcript)
16
Leadership Training - Planning

• Give out Materials Ahead of Training Session
• Pre-assignments
• Hand out materials
• Club Bylaws Job Responsibilities of Club
  Officers

17
Leadership Training - Session

• Club Bylaws
• Review your club by-laws
• Determine if you need to be revised
• Use website for revisions

18
Leadership Training - Session

• Knowledge of Club Board its Bylaws
• The Club Board
• Elected by members to direct the affairs of the
  club.
• Consists of a President, Vice President,
  Secretary, and Treasurer (the officers), and at
  least two directors.
• In the clubs bylaws it may specify additional
  officers and directors
• Terms of office

19
Club Officer Training

• Club Board Responsibilities
• Review the Manual
• Pre-assignments to Officers before training
• The Role and Responsibility of the President
• Review
• Responsibilities of the President to the area,
  district, Zonta International ZI Headquarters

20
Club Officer Training

• The Role of the Vice President
• Discuss the duties
• The Role of the Secretary
• Discuss the duties
• The Role of the Treasurer
• Discuss the duties to the club and to the
  District
• The Role of the Directors
• Discuss the duties

21
Training Session for Committee Chairs

• Zonta Club Committees
• Mandatory (Standing Committees)
• Direction and Planning
• Committee Responsibilities
• Committee Job Descriptions
• Status of Women Service
• Organization, Membership Classification
• Public Relations and Communications
• United Nations
• Finance
• Nominating Committee

22
Session on Managing Meetings

• Training Session on Conducting a Effective
  Meeting
• Rights and responsibilities of the members and
  Chairperson
• Parliamentary Procedures
• Conducting Club Business
• Duties of Presiding Officer/Chairperson
• Contents of Minutes
• Suggested Language of a Meeting
• How to present a motion
• Important voting terms
• Protocol Standards for guests at club
  meetings/functions

23
District Leadership

• District Structure
• Officers Governor, Lt. Governor, Secretary,
  Treasurer, 4 Area Directors, Parliamentarian,
  Past Governor/Advisor
• District Committees
• District Meetings
• Board Meetings 3X Year
• Annual Meetings
• Fall Conference (Odd Years)
• Fall Seminar (Even years)
• District Website

24
District Leadership

• How does the District fill its board and the D7
  committee chairs?
• What does the board do?
• What do the committee chairs do?
• Who can volunteer and how?
• When is this done?
• Opportunity to grow and learn

25
Zonta Club Leadership Training

• Continue with Leadership Training
• Throughout the year
• At Area Meetings
• At District Conference and/or Seminar
• At North American Summit Meetings
• Use ZI Website for Resources

26
Zonta Club Leadership

• Strong Leadership is key to well functioning
  Zonta Clubs