Partnership Forum

1
Partnership Forum

• Program Implementation
• Taufiqur Rahman, Regional Team Leader, South and
  West Asia

2
Program Implementation What does it mean for us

• Implementation of approved CCM proposals by
  Principal Recipients and sub recipients
• PR and CCM accountable for results, and provide
  quarterly or six monthly reports to us as per
  grant agreement
• Disbursements are based on performance and the
  PBF principles are applied
• Local Fund Agent verifies (i) PR capacity,(ii)
  implementation through progress updates and
  financial reports (iii) reviews disbursement
  requests and recommends to GF Secretariat
• Technical assistance from various partners to
  improve capacity as well as performance

3
Grant Process
4
Who does what?

• Implements/manages program according to approved
  plans
• Provides periodic reports on performance

• Prepares draft implementation plans
• Negotiates grant agreement

PR

• Receives and reviews PRs reports
• Performs ad-hoc verifications
• Advises Global Fund on PR performance
• Advises Global Fund on disbursement requests
• Advises on Phase 2 renewal process

• Assesses PR(s)
• Identifies capacity building needs
• Reviews budgets and intended
• results
• Assists with grant negotiations

LFA

• Approves PR(s)
• Signs grant agreement with PR(s) incorporating
  capacity strengthening requirements program
  indicators

• Decides on disbursements and/or other actions
• Decides on funding beyond the first two years -
  based on performance

GF
5

Grant Lifecycle
Y1
Y4
Y2
Y3
Y5
Proposal
Initial Grant Agreement(s)
Extension of Grant Agreement(s)
Phase 1
Phase 2

• Proposals are approved by the Board for up to 5
  years
• The Board initially commits for the first two
  years - Phase 1
• Funding for the next three years of proposal -
  Phase 2 - is based on performance, contextual
  factors available resources

6
Performance Based Funding / Phase 2
Performance based funding
Phase 2 grant renewal process
Ongoing reviews and disbursements
Audit Report
Annual Report
18 months after first disbursement
7
Why Phase 2?

• One of the Global Funds key operating principles
  is that only programs that successfully
  contribute to the treatment and/or prevention of
  HIV/AIDS, tuberculosis and malaria will be
  funded.
• The Global Fund uses Phase 2 as a checkpoint to
  ensure that grant funding goes only where it is
  being managed and spent effectively.
• Only grants with satisfactory performance
  measured against agreed targets for the first 2
  years of a grants life will continue to receive
  funding for the remaining years.

8
Phase 2 Timelines
Negotiate and sign extension to the Grant
Agreement by Month 26
Board approval 10th of Month 24
CCM submits Request for Continued Funding
21.5
24
18
26
27
CCM is invited to submit a Request for Continued
Funding on the last day of Month 18
Phase 2 Secretariat recommendation to the Board
on the 1st day of Month 24
First Phase 2 disbursement
The Phase 2 review process is a multi-layered
process involving different actors within and
outside the Secretariat.
9
Beyond Phase 2 RCC
Phase 2
Phase 1
RCC 1st Term
RCC 2nd Term
Mid-term Review
2 years.
3 years
3 years
3 years
Initial Proposal
Rolling Continuation Channel (RCC)

• A new mechanism was approved by the Board
• at its 14th meeting to provide funding after
  Phase 2
• Rolling Continuation Channel
  (RCC)

10
RCC Process Overview
RCC process
Secretariat
qualification
Submission of
review
Performance
notify countries
Data
Screening, TRP Process Board approval
Preparation Submission of RCC
Proposals
Grant signing
Assessment
Review for RCC eligibility
period
3 m
4 - 6 m
3 m
6 m
1st 18 Months of Phase 2
Invited to
apply for RCC
Month 42
Month 60
Timing designed to enable signing of RCC grants
before Phase 2 expires
11
Recent Board Decisions

• Under Rd 8 approved grants, the countries are
  expected to look for efficiency gains up to 10.
  This is totally led by the countries i.e. CCM and
  PRs, and will not adversely affect any one
  organization. The Round 8 proposals to be
  approved for funding by the Board shall
  collectively be subject to a 10 adjustment for
  efficiency.
• The Board requests that, until 31 December 2010,
  the Secretariat work with CCMs and Principal
  Recipients to find efficiency savings of 10 in
  Phase 2 renewals of existing grants and upcoming
  RCC renewals.
• CCM Secretariat can receive GF funding to set up
  a fully functional CCM Secretariat

12
Grant Implementation Bottlenecks (1)

• Overambitious program targets and workplans
• CCM functioning (composition, oversight, COI, CCM
  Secretariat), often lack of transparency and
  inclusion of all key stakeholders in
  decision-making.
• PR capacity system weaknesses, incl.
  insufficient no. of staff (program management,
  financial control, ME, technical skills)
  inadequate to effectively manage the program.
• Weak capacity of Sub-Recipients to implement.
• Change of key staff, decision-making bodies,
  partners, leading to loss of know how and support
• Technical Assistance mobilization problems/
  delays, as not originally planned budgeted
  often not available in country.

13
Grant Implementation Bottlenecks (2)

• Lack of oversight by PR and CCM
• Lack of high-level political commitment support
• Procurement systems inadequate to procure large
  amounts of quality health products cumbersome
  procedures and lack of capacity lead to several
  months delays, high prices and/or low quality.
• Inadequate National ME systems reporting
  delays, lack in data collection, poor data
  reliability/ validity
• Force Majeur events
• - Political conflict (unrest, turmoil, civil
  war)
• - Natural disasters (flood, earthquake, etc.)