Vestry Presentation

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Vestry Presentation
The renovation task force report 07 January 2007
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Vestrys Charge to the Task Force

• The task force was to re-visit the
  following to establish the renovation scope of
  work
• 1. Review Hobbs Associates findings
• a. Square footage recommendations
• b. Parish size- existing and future
• c. Support facilities for this number of
  parishioners.
• d. Point of reconfirmation for the existing
  facility, ie. What are the criteria for
  expansion?
• e. Point existing site is built out.
  Triggers for future growth.
  
  Name them now.

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Vestrys Charge to the Task Force

• 2. Confirm the concept to current vision
  and or mission.
• 3. Revisit and confirm square footage
  costs.
• 4. Revisit potential construction phasing
  thoughts.
• 5. Set a timeline/ schedule for
  the process

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Square Footage Recommendation

• Hobbs recommended 45,978 sq.ft.
• Task force evaluated the numbers and massaged a
  little per conversation with Bill, staff, and
  congregation.
• Task force current proposal is 47,004 sq.ft.
• Plus 9,500 sq. ft. for a Community Gym.

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Parish Size

• Parish size Current approximately 527
• Average Sunday attendance 275
• Number of families 296
• Number of active families 225
• Using 5 growth per year
• Projected 2010 size 610
• Projected 2010 Sunday attendance318

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Point of reconfirmation for the existing facility

• We strongly believe that the current condition
  of St Margret's and St Marks and Nursery are
  affecting our ability to conduct our missions and
  to grow.

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Point existing site is built outTriggers for
future growth

• Sanctuary
• A third service could be added.
• Hobbs Associates reported the following
• The existing Sanctuary holds 300 people.
• 80 capacity is considered full
• 80 is 240 people
• George Brookover said 60 capacity
  is considered full because new families are
  pressed to find a place to sit together.
• 60 is 180 people.

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Point existing site is built outTriggers for
future growth

• Sunday School Classrooms
• Consolidate existing spaces
• Split Sunday School schedules.
• Further discussion is needed.
• Others?

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Confirm the concept to current Vision/ Mission

• Servants for God, our Parish and our Community.
• For God
• Prayerfully seek Gods will for facilities
• Our Parish
• Prayerfully be considerate of one an others
  needs but be open and willing to share space.
• For Community-
• Prayerfully decide on one focus and become the
  very best at that.
• basket ball league? After school program?
• We have to build ourselves to be able to build
  community.

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Revisit and Confirm Square Footage Costs

• We contacted several firms developed the
  following

The above square footage construction costs
provided by Austin Commercial.
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Revisit Potential Construction Phasing thoughts

• We have developed a program with general ideas on
  phasing.

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Timeline/Schedule for the Process

• We have developed a timeline which is
  contingent on the development of infrastructure.
  
• We have also developed the Request For Proposal
  for Architectural service, but can not move
  forward to search for an architect until we have
  funding.
• The industry standard for Architectural and
  consultant service is 15 of construction costs,
  
• Based on 4.2 million of Construction Costs
• approximately 630,000

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Where we stand

• Program of Requirements
• 47,004 square feet of buildings
• 9,500 square feet for a gym
• Note the following are potential construction
  cost only.
• Using the SF construction cost provided by Austin
  Commercial
• With Gym
• 7,884,020 to 9,150.634
• Without the Gym
• 6,079,020 to 7,203,134
• Refer also to the Estimate of Construction Costs
  by type of Construction

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Observations

• 4,200,000 divided by 527
• 7,970 per parishioner
• 4,200,000 divided by 225 active families
• 18,667 per family

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Next Steps

• Reduce square footage requirements, reducing
  construction costs.
• Thoughts on how
• 1. Evaluate the Program of Requirements
  to maximized shared spaces.
• 2. Rethink Phases of construction.
• Our goal was 4.2M. Current estimated cost 7M.
• Develop Infrastructure!

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Infrastructure Needed

• The following list represents several actions
  needed
• Communication Committee.
• Capital Campaign Selection Committee
• Capital Campaign Committee
• Existing Assessments Committee
• New Assessments Committee
• Architecture Oversight Committee
• Construction Oversight Committee

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Infrastructure Next Steps

• To meet the renovation schedule the Vestry needs
  to move forward to establish several committees.
  
• The three most critical committees are the
  following
• Communications Committee
• Capital Campaign Selection Committee
• Capital Campaign Committee

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Questions?