Project Prospectus and Design Acceptance Package (and a little more)

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Project Prospectus and Design Acceptance
Package(and a little more)

• Alan Lively
• Project Delivery Specialist
• January 30, 2009

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ODOT Project Development Process

• Project Selection - Draft STIP
• Design Acceptance Package - DAP
• Advance Plans and Specifications
• Plans, Specifications, and Estimate PSE

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Project Selection - Draft STIP

• Projects are selected from various funding
  programs like HBP, TE or STP
• Draft Scope, Schedule, Budget, (Prospectus) and
  Intergovernmental Agreement (IGA) are developed

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PROSPECTUS
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PROJECT PROSPECTUS

• The project prospectus is a tool to convey
  information about a project to various
  organization inside and outside of ODOT
• It starts the process of identifying the problem
  to be solved and presents ideas on how to solve
  it

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• It contains information on the Project
• Costs
• Funding sources
• Funding years
• Right of Way impacts
• Environmental impacts

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Its Divided into Three Parts

• Part 1 - Project Request
• Part 2 Project Details
• Part 3 Project Environmental Class

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Part 1 provides information on

• The project location
• Overview of the project
• Problem statement
• Proposed solution
• Cost estimates for PE, CE, Right of Way, and
  construction

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Part 2 defines

• Who is responsible for completing the different
  categories of the project design
• Base design requirements
• Roadway element widths
• Structure size and cost
• Right of Way information

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Part 3 Environmental details

• Details environmental impacts
• Environmental baseline information
• Require permits, reports and clearances

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Design Acceptance Package

• This milestone is a critical point of decision-
• making that establishes the geometric
• boundaries of the project footprint, and allows
• the concurrent right-of-way (ROW),
• permitting, and construction contract document
• activities to move forward

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Design Acceptance Package

• 
  Design Acceptance also
  provides for environmental and land use
  requirements, and subsequently how they affect
  permitting and the development of construction
  contract documents

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Design Acceptance Package

• It occurs at the end of the initial design phase
  and requires all project disciplines to review
  the design for balance of context with standards
  and policies.
• It is the primary opportunity for both technical
  and non-technical stakeholders to review design
  elements according to their specific interests.
  Deliverables include

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DAP Deliverables

• Environmental Documentation (e.g., NEPA CE, EA,
  EIS)
• Design Narrative and/or Bridge Type, Size, and
  Location (TSL)
• Plan Sheets
• Current Schedule
• Current Estimate/Budget

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Advance Plans and Specifications

• This is a key interim step of the contract
  document phase, and requires all project
  disciplines to review draft contract documents
  for completeness and accuracy. It is the primary
  opportunity for technical staff to provide
  quality control review of the project plans,
  specifications, and estimate as a package.

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Deliverables include

• Project Plan
• Project Special Provisions
• Current cost estimates and Bid Items
• Draft Construction Schedule
• Insurance Risk Assessment Form

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PSE

• Plans
• Spec.s
• Estimate
• Kelli Sparkman

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Contact Information

• Alan Lively
• Project Delivery Specialist
• ODOT Local Government Section
• 355 Capitol Street, NE
• Salem, OR 97301
• 503-986-0295
• Alan.d.lively_at_state.or.us