Selecting the Team for Multimedia Projects - PowerPoint PPT Presentation

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Selecting the Team for Multimedia Projects


In multimedia company, you need to have skills to appreciate and manage team ... related magazines, Newsletters, website, online newsgroup, chat rooms, etc. ... – PowerPoint PPT presentation

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Title: Selecting the Team for Multimedia Projects

Team Management
  • Selecting the Team for Multimedia Projects

Team Management
Selecting the Team
  • Staffing on multimedia field is more complex than
    other sectors
  • For example,
  • An architectural design firm will hire
    architect, draftsman, salesman administrative
    staff .
  • A local moving company need drivers, movers, and
    properly a small team of clerical staff.

Selecting the Team
  • In multimedia company, you need to have skills to
    appreciate and manage team members from several
    disciplines whom they can match your project
    needs, while keeping a balance of resources
    available or budget limitations.

Selecting the Team
  • Identifying the skills needed
  • The combination of skills needed varies from
    projects to projects.
  • After having an idea of
  • Project nature use of media, platform, scope,
    administration, estimated length of the
  • Expectations of the clients.
  • You should be able to identify the staff needed.

Selecting the Team
  • Common structure of multimedia team
  • A Core Team, who work together for majority of
    the project. Core Team can be hired on full-time
    base. Some may be by contract, depends on the job
    nature and company policy.
  • An Extended Team, usually on contract, temporary,
    or freelance base, to fulfill particular tasks.

Selecting the Team
  • Core Team
  • Producer / Project Manager (oversee the project
    from start to finish)
  • Chief Designer / Art Director
  • Graphic Artist (number depends on size of
  • Programmer (Example, for online project,
    programmer who write html, java, asp, cgi, php,
    flash, shockwave, etc.)

Selecting the Team
  • Remark
  • Because nowadays multimedia specialists may have
    education and/or experience on variety of digital
    skills, they may be able to take up more than one
    role from the team list. This would help to keep
    the size of core team compact, thus easier to
    maintain effective communication flow.
  • But we need to allocate the right amount of
    workload and responsibilities. It is not a good
    idea to exhaust any core team members.

Selecting the Team
  • Extended Team
  • Video
  • Director, producer, videographer, editor, special
    effects editor, title/sub-title designer,
    actors/performer, production assistant
  • Sound
  • Voice-over artist, recording artist, sound
    editor/sound designer
  • Animation
  • 2D / 3D animator, animation producer, editor
  • General support
  • Administrator, coordinator, clerical staff
  • Specialists
  • Script writer, technical support (hardware
    software), interactive designer, any other
    experts when needed

Selecting the Team
  • How to find independent contractor / freelancer?
  • Someone you know, or recommendations from friends
    and colleagues.
  • Pro already have personal references, the
    candidate may already worked with you, or the
    people you know before, higher reliability, less
    time and effort involved. A very usual practice.
  • Cons May be too subjective, easy to form small
    circle a narrow way of talent search easy to
    ignore talents that you never met before,
    disadvantage to young talents.

Selecting the Team
  • How to find independent contractor / freelancer?
  • Agency. There are recruitment agencies
    specialized on multimedia, IT, graphic animation
    video experts.
  • For example, In LA, Artisan refer artists to
    major studios like Warner Brothers, Disney, Sony
    Pictures, etc. Internationally (include US
    Hong Kong), Aqent (Database
    provided online for both job seekers and
  • Pro
  • Through profession service, more objective in
    recruitment process
  • agency lessen the amount of work on

Selecting the Team
  • How to find independent contractor / freelancer?
  • Agency.
  • Cons
  • You need to pay agency fee. The fee came out from
    your budget.
  • One more layer on staffing. In some situation,
    the person work for you is hired by the agency,
    not directly from you. You pay to the agency and
    the agency pay the worker, of course after
    subtracting the commission. This may cause issue
    in sense of belonging and commitment among the
  • Some agencies would set rules to prevent employer
    to hire the same person directly even after
    completion of the commissioned assignment. If you
    find the person really good and you want to hire
    him/ her again, you need to keep using the agency.

Selecting the Team
  • How to find independent contractor / freelancer?
  • Open Search - Advertisement.
  • Announcement on newspaper, related magazines,
    Newsletters, website, online newsgroup, chat
    rooms, etc.
  • Pro large exposure, may get lots of responses,
    you totally control the selection process.
  • Con High cost placing an ad can be expensive,
    you may get lots of irrelevant applications,
    unnecessary time and effort to sort out the right

Selecting the Team
  • Interview the candidates
  • Interviews are a 2-way process
  • Employer assess the candidates
  • Candidates also assess the company and the
  • In project base interview, candidates also assess
    the nature of project and time involved.

Selecting the Team
  • Tips
  • 1. Keep a list of independent contractors
  • The list should contain contractors name,
    contact info, area of expert, amount and method
    of payment, and may be short comments of past
  • The list can offer immediate contacts on a
    project that need last minute manpower.
  • Use the list to sort out regulars, people who
    work well for you.
  • You can use data on payment to estimate budget
    expense for future projects.
  • The list should be updated on regular basis.
    Independent contractors and freelancers may
    change to full-time positions, or already
    committed to other projects. Also, make sure
    their contact information is updated, too.

Selecting the Team
  • Tips
  • 2. Its important to clearly assign
  • List all tasks, then compare the list of staff
    and their assigned role responsibilities, to
    make sure all aspect of tasks are covered.
  • The list can be useful during interview.
  • Avoid duplication of roles, may cause confusion
    on both work flow and team management.
  • If find out certain tasks still not fulfilled,
    need to either hire new member to take the role
    (if budget allow) or allocate the task to
    existing staff. This should be done as early as
    possible. Unsuccessful team manager tends to
    give new responsibilities to team members
    anytime during the production process.

Team Management
  • Team Management Principles

Team Management
Team Mgt Team Culture
  • Most multimedia projects take place in a team
    culture. This means
  • All members involved are working towards to the
    same set of tasks.
  • Under the same team, each member has a defined
    role, yet has certain level of understanding
    other team members responsibilities.
  • Mutual support developed, in order to achieve the
    common goal.
  • Shared success failures.

Team Mgt Team Culture
  • During the whole production process, it is
    important to maintain the team culture.
  • Good team leadership
  • A leader represents the teams need views.
  • Keep balance between individual viewpoint and
    team task, between personal interest and common
  • Make sure a coherent teamwork that utilize each
    team members skills and efforts.
  • Especially in multimedia project setting, keep an
    open positive working atmosphere.

Team Mgt Team Culture
  • During the whole production process, it is
    important to maintain the team culture.
  • Each member has their own expertise and this may
    come along with certain level of ego. People with
    more art background have different sets of ego
    and working disciplines than people from more the
    technology background. People may not get along
    for thousands of reason.
  • A leaders role is to make sure a common ground
    has clearly established, all team members are
    contributing their best for the project, as the
    first priority.

Team Mgt Management Style
  • 1. Directive
  • It works well if you have the knowledge and
    experience to make necessary decision.
  • Pro decision can be made quickly
  • Con You are taking the whole responsibilities
    for the decision cannot over-do, as it affect
    team spirit. Team members may challenge your
  • Directive style works better on smaller sector of
    a project, which may only involve simple issues

Team Mgt Management Style
  • 2. Collaborative
  • When you need a multiple types knowledge, skills
    and experience to make decision, you seek the
    teams views to make decision. This is based on
    collective opinions. In usual cases, this mgt
    style applies to lots of multimedia team .
  • Pro can gather opinions from people with
    specialized skills to solve problems shared
    responsibilities enhance team culture.
  • Con may take long time to reach decision. Need
    to be careful of production timeline.
  • Collaborative decision may not involve the whole
    team. The effective way is only seek views from
    members have the relevant skills.

Team Mgt Management Style
  • Delegation
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