ONLINE PAYMENTS

1
ONLINE PAYMENTS PRIVATE PURCHASING

• Dave Crawford AU Finance Officer

2
Taking online payments

• All clubs are encouraged to make use of the
  Unions online payment system
• Money is guaranteed and taken instantly
• System gives a detailed order breakdown
• 1 charge per transaction
• Money is held in internal private accounts
• Account numbers all start 99XX
• These accounts are easy to keep track of
• Can be used alongside or instead of your Natwest
  accounts

3
Where to Buy Clothing From

• Tempest are the AUs official stash supplier
• Orders made through Dave in the AU Office
• Sponsor the AU based on sales
• Sponsor AU events such as the Ball
• Sponsor Daves salary!
• Offer clubs 7.5 cashback on all orders
• Not exclusive
• Prices include 2 embroideries and a stitched
  name/nickname

4
Ideal Timeline for Ordering Clothing

• Get designs/samples/quotes
• Use the online payment system to take orders and
  money
• Make your final order
• Clothing is delivered to AU Office
• Check and distribute to your members
• Invoices are paid

5
Initial Stages

• Speak to someone in the AU Office
• For playing kit the AUs Colours are white and
  maroon or black and maroon and the AU Logo must
  be displayed
• Keep EVERYTHING in writing record all
  agreements made save/copy all email/fax/post
  correspondences
• Do not pay for or order any kit until you have
  collected money
• Be aware that not all companies include VAT in
  the price they quote be sure to ask the company
  and be sure to include VAT in the price you
  charge your members
• There is nothing stopping you making a bit of
  profit from stash sales which can then be used
  for any club activities/developments you wish to
  pursue

6
Collecting Money

• Collect money using the online payment system
• Contact Dave to have the products set up online
  on the E-shop
• Shop can be used for specifying sizes, colours,
  etc
• Send a link to your members so they can login and
  purchase clothing

7
Making Your Order

• Get a report of what has been sold online
• Add information such as names/numbers to be
  embroidered on clothing
• Check through your final order and send it to the
  manufacturer
• Make a note of the date the manufacturer receives
  your final order important for their contracted
  delivery times

8
Paying the Bills

• Get the manufacturer to invoice your club at the
  AU address
• Attach the invoice to a green claim form, fill in
  the details, sign it and hand it in to the AU
  Office
• The AU will then pay the invoice out of the money
  you have collected through online payments

9
Final Thoughts

• Please come and speak to the AU staff when buying
  equipment/kit or organising events we deal with
  lots of companies throughout the year and can
  give you some good advice.
• Get all agreements in writing, from the specifics
  of the equipment/kit (colours, sizes, price)
  through to the expected delivery date.
• Double check everything on delivery and keep a
  record of the equipment you have at any time.
• YOU are responsible for maintaining your
  equipment do not take this lightly as there
  could be serious health and safety implications
  as a result of poor maintenance of kit.

10
Any Questions?

• Ask away.
• If you think of any other questions or just need
  some advice, drop in and see us or send us an
  email
• davecrawford_at_lborosu.org.uk 01509 635048
• au_at_lborosu.org.uk 01509 635052
• THANKS FOR COMING!!!!