Supporting The War Fighter Stock Readiness Shelf Life Mike Minto 7176052543 mike'mintodla'mil

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Defense Distribution Center
Supporting The War FighterStock ReadinessShelf
Life Mike Minto717-605-2543mike.minto_at_dla.mil
Right Item, Right Time, Right Place, Right Price,
Every Time...Best Value Solutions For America's
Warfighter
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Agenda

• Stock Readiness Overview
• Shelf Life requirements
• Form 1225
• Form 1222
• SWARM
• Distribution Standard System (DSS)

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Overview

• Stock Readiness Instruction
• DLAI 4145.4
• AR 740-3
• AFJMAN 23-231
• NAVSUPINST 4400.100
• MCO 4450.15
• Dated January 6, 2003

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SR Definition

• Assures that the proper condition of materiel in
  storage is known and reported
• Condition is properly recorded, and that the
  materiel is properly provided with adequate
  packaging protection to prevent any degradation
  to lower condition codes
• Process includes in-storage inspections, minor
  repairs, testing, and packaging (COSIS)
• Included are functions related to the receipt,
  identification, classification, and packaging of
  materiel during the receipt process
• Stock Readiness excludes those actions that fall
  under the area of general warehouse care and
  depot maintenance, including the use of proper
  storage aids, identification of materiel/storage
  locations, and re-warehousing actions

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COSIS Definition

• Care of Supplies in Storage (COSIS)
• Ensures that materiel in storage is
  maintained in a ready-for-issue condition or to
  prevent uneconomic deterioration of unserviceable
  materiel. With proper COSIS, supplies and
  equipment in storage will be preserved and
  maintained in a serviceable condition through
  inspection and actions taken to correct any forms
  of deterioration and to restore materiel to
  ready-for-use condition.
• COSIS includes the in-storage inspection, minor
  repair, testing, exercising, preservation, and
  packing of materiel, and all intra-depot materiel
  movement to perform those tasks.

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Shelf Life

• Shelf-life items will be accomplished as
  prescribed by chapter 4 of DoD 4140.27-M,
  Shelf-Life Management Manual

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Receipt Process

• Shelf-life items are inspected to ensure proper
  and sufficient shelf-life in accordance with the
  DOD manual
• If discrepancy is noted, a packaging Supply
  Discrepancy Report (SDR) (SF 364) is prepared,
  and place in CC L awaiting the determination of
  disposition by the Administrative Contracting
  Office (ACO).

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COSIS Process

• Shelf-life items are inspected to ensure proper
  and sufficient shelf-life in accordance with the
  DOD manual
• Non Shelf Life Items

TYPE OF STORAGE FREQUENCY
(MONTHS) CONTROLLED HUMIDITY 60CONTROLLED
TEMPERATURE 30NONCONTROLLED
TEMPERATURE 24SHED STORAGE 2OPEN
STORAGE 6 HAZARDOUS/FLAMMABLE
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COSIS Process

• If discrepancy is noted, the DD will prepare a DD
  Form 1225, Storage Quality Control Report, and
  forward those forms to the appropriate ICP/DSC SR
  coordinator
• If directed by the ICP/DSC, the materiel will be
  forwarded for testing at an approved testing
  facility.
• The DD will prepare a DD Form 1222 and forward to
  the ICP
• The ICP will forward to the test facility, who
  will complete the form and return to the ICP
• The ICP will provide disposition to the DD

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SWARM
5 Steps to Success 1 DSS Enhancements to
Prevent Error 2 Retrain Workforce 3 Clean Up
Warehouses 4 Correct Records 5 Provide Tools to
Maintain Record Integrity
Promoting Accuracy in Day to Day Processes
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Inventory Improvement Initiative Swarm Plan -
Goals
Meet And Maintain By FY06

• Meet Inventory Performance Metrics with a Goal
• Denial Rate, Accuracy,
• Achieve Absolute Adjustment Rate lt 7
• Estimated 3.25 Initial 3.25 Corrective .50
  Valid
• Avoid 6B Value of Fluctuating Adjustments
  (3B initial adj 3B reversals)

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Distribution Standard System

• Systems Changes
• Allow Short Shelf Life Issues at Forward Stock
  Locations
• Auto Downgrade for Inventory Accuracy
• Mil-Std 129 Compliant Shelf Life Marking
• Auto Asset Freeze for Data Element Change