Assessment Management System AMS

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Assessment Management System (AMS)

• Feasibility Study Presentation
• By DS Consultant Co. Ltd.

Wong Tai On, Tommy Au Yiu Fai, Kenneth Chan Chuen
Shing, Eddie Chan Pui Lap, Billy Ho Ping Yin,
Ricco
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Introduction
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Introduction

• Project Background
• Tsing Yi Primary School
• Number of tasks are done manually
• Setting questions in exams and tests
• Marking and report generating
• Aim Computerization of the assessment system

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Introduction

• System Name
• Assessment Management System
• Users
• Teachers
• Students
• Students Parents

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Introduction

• Contents
• Current Situation
• Problems Proposed System
• Proposed System Alternatives
• Financial Assessment
• Project Plan
• Conclusion Recommendation

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Current Situation
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Current Situation

• Content
• Background
• Workflow
• Scope of Project

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Current Situation Background

• Background
• Primary School
• 4 classes in each 6 grades
• 60 teachers
• About 960 students

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Current Situation - Background

• Two kinds of test, organized by
• Subject teacher
• The General Office
• Type of Questions
• MC
• Matching
• Fill in the blank
• Short Question
• Dictation

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Current Situation - Workflow

• By Subject Teacher
• Give tests to classes at least once in every 2
  weeks

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Current Situation - Workflow

• Workflow
• Set scope of test
• Set questions
• Review the questions
• Prepare marking scheme
• Mark answers
• Do statistics
• Explain answers

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Current Situation - Workflow

• Addition
• Change questions
• Correct error (e.g. questions, answers, marks)
• Marks or test paper may be lost
• Retest

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Current Situation - Workflow

• By General Office
• 2 exams and 2 tests in every academic year

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Current Situation - Workflow

• Workflow
• Hold meeting for the scope
• Set questions
• Check questions
• Write answers marking scheme

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Current Situation - Workflow

• Workflow
• Mark answers
• Hold meeting for students answer
• Review marking
• Do statistic
• Explain answers
• Hold meeting for student performance

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Current Situation - Workflow

• Addition
• Amendment on questions
• Amendment on answers
• Correct errors

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Scope of the Project

• Target/Aim
• Reduce work load of teachers
• Provide better learning and teaching environment
• Reduce human error
• Better maintenance of past paper

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Problems Proposed System
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Problems and Proposed solutions

• Content
• State identified problems
• Give proposed solutions
• Brief system functions

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Problems In Current Situation

• Set questions is not efficient
• Cannot reuse the useful recourses

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Problems In Current Situation

• Waste time in doing statistic.
• Human errors occur in marking
• Cheating

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Proposed Solutions Ideas

• Provides a question database
• Use multimedia in the test.
• More flexible to select questions

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Proposed Solutions Ideas

• Auto marking
• Knows students marks immediately after the test.
• Store students marks in database

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Proposed Solutions Ideas

• Short comments or hints can be entered by
  teachers for students to review.

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Proposed Solutions - Functions

• 3 main kinds of functions
• Maintenance
• Assessment
• Report

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Proposed Solutions Maintenance Functions

• Teachers are able to add and edit question.
• Teachers are able to mark deletion of questions.
• Subject panel has the right to delete the
  question permanently.

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Proposed Solutions Assessment Functions

• Class List can be imported.
• Teachers can select any no. of question for
  question pool.
• Students take each test after logon.
• The questions order are random.

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Proposed Solutions Assessment Functions

• Each students answers will be stored.
• Students can view their own results.
• Marking is automated.

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Proposed Solutions Assessment Functions

• Teachers can view all results in their class.
• Comments or hints can be entered by teachers to
  students.
• Teachers can select any tests or question to
  individual students

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Proposed Solutions Reports Functions

• Questions in each test can be printed by
  teachers.
• Questions in question bank can be printed by
  teachers.
• Results and statistical data will be generated.

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Proposed Solutions Reports Functions

• Results of all tests for each student can be
  printed by teachers.
• Results for all students will be exported to
  spreadsheet or text format.
• Answers will be highlighted in correct/incorrect
  answers

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Proposed Solutions Additional Functions

• Search engine on questions (e.g. by subject,
  teacher, date, keyword)
• Web access to students results by parent.
• Select question randomly to form test paper.

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Proposed System Alternatives
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Proposed System Alternatives

• Content
• Architecture of 3 type alternatives
• OD5
• D4
• AA
• Costing of each alternatives

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Alternatives of system connection

• OD5L and OD5S system
• OD5L is an economy version of OD5S since the
  servers are downgraded.
• For applying the new system to the legacy
  database
• Simple structure with stable performance
• Acceptable price

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Alternatives of system connection
Fig.2 OD5S setting
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Alternatives of system connection
Fig.1 OD5L setting
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Alternatives of system connection

• D4L and D4S system
• D4L is an economy version of D4S since the
  servers are downgraded
• One of the server is providing both network and
  database services
• Saved the space for placing an additional
  database server but not significantly affected
  the system performance

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Alternatives of system connection
Fig.4 D4S setting
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Alternatives of system connection
Fig.3 D4L setting
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Alternatives of system connection

• AAL and AAS system
• AAL is an economy version of AAS since the
  servers are downgraded
• A server can now support up to 40 active client
  services with database support
• Less space occupied
• Lower cost

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Alternatives of system connection
Fig.6 AAS setting
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Alternatives of system connection
Fig.5 AAL setting
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Proposed System Alternatives - Costing

• Component Price
• Client workstation - 7,812
• Lite server - 14,878
• Advanced server - 32,060
• Standard server - 24,962
• Database and fail-save server - 17,864
• 24 Ports hub - 9,944
• System Price - 63,000

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Proposed System Alternatives - Costing
OD5L Setting
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Proposed System Alternatives - Costing
OD5S Setting
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Proposed System Alternatives - Costing
O4L Setting
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Proposed System Alternatives - Costing
O4S Setting
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Proposed System Alternatives - Costing
AAL Setting
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Proposed System Alternatives - Costing
AAS Setting
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Project Schedule
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Project Schedule

• Content
• Project Time Schedule
• Gantt Chart
• Deliverables
• Prototype

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Project Schedule Time Schedule
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Project Schedule Gantt Chart
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Project Schedule - Deliverables

• Project Proposal
• Analysis Report
• System and Database design Report
• Test plan
• Final Report with source code of the system and
  Executable system
• User Guide (manual)

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Project Schedule - Prototype

• 2 Prototype will be released
• Prototype 1
• Core Product Test Plan
• Prototype 2
• Finished Product System Testing

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Conclusion Recommendation
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Conclusion

• The setting and maintenance of questions can
  become easy
• Past papers can be reused more efficiently
• Less human error
• More time on concerning about particular
  students result and teaching

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Conclusion

• Powerful multimedia functions
• students can understand the questions more
• more flexible to set questions
• Reports and statistics can be made more easily
  and clearly
• It can improve both learning and teaching quality

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Recommendation

• Suggested System
• OD5S
• D4S
• AAS

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OD5S
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D4S
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AAS
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Comparisons
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End of Presentation

• Question Time