ThailandEC Cooperation TEC Facility Programme

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Thailand-EC Cooperation (TEC) Facility Programme

• Official Launching / Information session
• 30 November 2007

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SUMMARY OF PRESENTATION

• Introduction
• Results of the Small Projects Facility Programme
• Overview of the TEC Facility Call for Proposals
• Eligibility Criteria
• Applicants
• Actions
• Costs
• Evaluation of Applications
• Feedback to Applicants
• Further Information

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Introduction 01

• The objective of the programme is to strengthen
  and diversify the relationship between the
  European Community and Thailand in a wide range
  of areas to deepen the economic, political and
  cultural partnership between the EU and Thailand.
• The project purpose is to improve the mutual
  understanding and joint visibility of the EU and
  Thailand by promoting civil society dialogue and
  facilitating interactions in the areas of
• Lot 1 Trade and investment, integration into
  the regional and world economy
• Lot 2 Science and technology, research and
  higher education and
• Lot 3 Environment

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Introduction 02

• Mechanism for achieving the goals of the
  programme
• Demand-driven approach
• Funds delivered through competitive Calls for
  Proposals
• Open to eligible Thailand-based organisations
• Small, limited-duration projects
• Strategic importance and mutual interest to
  Thailand and the EU
• 1 Call for Proposals with two (2) deadlines in
  2008 with total EU funding of 2.6 million.

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SPF

• 28 grants awarded
• CfP 2005 18 CfP 2006 10
• Total value of projects 5 365 531.63
• Total EC contribution 3 865 117.14 (72)
• Beneficiaries contribution 1 500 414.49 (28)

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SPF Grants by sector of activities
Food Safety 7 projects
Other EU regulations/ WTO regulations 9
projects
New products/ market development 8
projects
Energy 4 projects
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TEC FacilityCall for Proposals 01

• Details of Call for Proposals
• Call published 17 September 2007
• Indicative EC contribution 2.6 million (Bt 125
  M)
• All information in Guidelines for Applicants
• All information on the website
• http//www.deltha.ec.europa.eu/home.htm

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Call for Proposals 01
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Call for Proposals 01
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Call for Proposals 02

• Indicative allocation of funds by lot
  distribution
• Lot 1 Trade and Investment, integration into the
  regional an world economy EUR 1 200 000
• Lot 2 Science and Technology, research and
  higher education EUR 700 000
• Lot 3 Environment EUR 700 000

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Call for Proposals 03

• 2 Deadlines for Applications
• Monday 07 January 2008
• 1600 hours Bangkok local time
• Tuesday 06 May 2008
• 1600 hours Bangkok local time
• Any application submitted after the first
  deadline will be automatically included in the
  next batch of applications

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Call for Proposals 04

• Size of grants
• Any grant awarded under this programme must fall
  between the following minimum and maximum
  amounts
• minimum amount EUR 30 000
• maximum amount EUR 200 000
• In addition, no grant may exceed 75 of the total
  eligible costs of the action (see also section
  2.1.4). The balance must be financed from the
  applicant's or partners' own resources, or from
  sources other than the European Community budget
  or the European Development Fund.

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Call for Proposals 05

• Duration of actions 18 months
• Actions should take place in Thailand
• Applicants may submit more than one proposal
• Applicant may be awarded more than one grant

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Eligibility criteria

• There are three sets of eligibility criteria,
  relating to
• organisations which may request a grant (the
  applicants)
• actions for which a grant may be awarded
• types of cost which may be taken into account in
  setting the amount of the grant.

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Applicants 01

• To be eligible, applicants must
• be non-profit-making legal entities and
• be Thailand based (i.e. legally registered in
  Thailand)
• be Trade Intermediaries, Public Administrations
  or civil society and
• have their headquarters in the European Union or
  Thailand and
• be directly responsible for preparing and
  managing the action,
• have capacity to manage the action proposed

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Applicants 02

• Potential applicants may not participate in calls
  for proposals or be awarded grants if
• they are bankrupt or being wound up..
• they have been convicted of an offence concerning
  professional conduct..
• they are guilty of grave professional
  misconduct.
• See Guidelines for Applicants for full details

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Applicants 03

• Applicants may act individually or in consortium
  with partner organisations.
• Preference for partners to enhance EU-Thai
  dimension.
• Other organisations Associates do not receive
  funding from the grant.

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Applicants 04

• Applicants (lead organisation)
• Partners
• Design implement the action
• Have the same qualifications as the applicants
  except location of HQs
• Costs incurred by Partners are eligible costs
• Associates (cannot receive funding)
• Subcontractors (subject to procurement rules and
  20 of contract value)

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Types of action 01

• Eligible types of action
• training, educational and capacity building
  activities
• studies
• media events and media products
• business-related research activities (provided
  they are non-profit making)
• conferences, seminars and workshops (provided
  they are not individual sponsorships)
• other activities that promote the image of the EU
  and Thailand as models or examples of best or
  unique practice.

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Types of action 02

• The following types of action are ineligible
• individual scholarship / sponsorships for
  workshops, seminars, studies, training.
• activities in the scope of other EU-Thai
  co-operation programmes (Asia Invest, etc)
• initiatives which are the normal preserve of the
  regular bilateral contacts between Thailand and
  individual Member States of the EU
• humanitarian or emergency assistance activities
• revenue-producing activities, including
  feasibility studies and market research which are
  the normal prelude to commercial ventures
• profit-making activities (feasibility study)

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Lot 1 Trade and investment, integration into the
regional and world economy - 01

• Eligible Actions must fall into the following
  areas/themes
• Areas covered by EU legislations which may affect
  bilateral trade and investment
• -environment (WEEE/ROHS)
• -food safety (Hygiene, EU food law)
• -product safety (CE)
• -chemicals (REACH)
• -energy (EUP)
• - etc.

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Lot 1 Trade and investment, integration into the
regional and world economy - 02

• Issues related to the preparation of the
  ASEAN-EU FTA
• The objective is to increase the private sectors
  understanding on the implications resulting from
  of multilateral, regional or bilateral trade
  liberalisation. Activities may take the form of
  small-scale technical assistance, seminars,
  workshops, conferences and research initiatives
  which should lead to recommendations to
  authorities. Possible topics can relate to issues
  currently under negotiation or issues that might
  be negotiated in the future.

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Lot 1 Trade and investment, integration into the
regional and world economy - 03

• 3. Support to market development (Activities
  increasing networking and mutual co-operation
  among EU and Thai trade intermediaries
  Activities increasing awareness of the EU in
  Thailand Organisational skills and networking
  capacity Business and strategy management
  technical training market access, product
  marketing, manufacturing, technology, research
  development)
• All actions should include a EU-Thailand
  dimension.

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Lot 2 Science and technology, research and
higher education - 01

• Support for sciences and technology and research
  exchanges establishing areas of collaboration in
  high quality and international standards and
  qualifications
• Activities should focus on enforcing
  partnerships and establishing mechanisms for the
  exchange of
• science/technology information, and
• know-how and best practices,
• between higher education institutions and the
  scientific communities of both partners.

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Lot 2 Science and technology, research and
higher education - 02

• Institutional development to enhance mobility and
  Quality Assurance Systems (QA).
• Activities should retain diversity and
  strengthen EU-Thailand collaboration, with an
  ASEAN regional perspective. Activities could
  focus on the
• implementation of Credit Transfer Systems and
  mutual recognition of degrees
• enforcement of existing QA or introduction of new
  QA in priority areas where such do not already
  exist
• development of a common platform for higher
  education development

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Lot 2 Science and technology, research and
higher education - 03

• Human Resources Development to upgrade the skills
  of university staff and administrators so that
  Thai universities can better integrate the
  internationalisation programmes.
• Activities could focus on capacity building in
• research planning,
• international liaison, and
• knowledge-based management

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Lot 3 Environment - 01

• Capacity building for environmental integration,
  including capacity to
• integrate the environment in national and
  regional (ASEAN) development strategies and
  improve environmental policy analysis
• start implementing obligations and commitments
  under global or regional environmental
  conventions, initiatives and processes and
• strengthen natural resources research and
  management.

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Lot 3 Environment - 02

• 2. Contribution to Multilateral Environmental
  Agreements (MEAs) implementation, for example
• Climate change activities that will increase
  knowledge and facilitate the development of
  mitigation measures (e.g. GHG emission
  reduction/CDM projects) and adaptation measures.
• Sound chemicals and wastes management - Basel
  Convention on hazardous wastes, the Rotterdam and
  Stockholm Conventions on chemicals Management

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Costs 01

• Only eligible Costs can be taken into account for
  a grant. These costs must
• be necessary for carrying out the action
• Comply with the principles of sound financial
  management
• have actually been incurred
• be recorded in the Beneficiarys accounts or tax
  documents,
• be identifiable and verifiable, and be backed by
  originals of supporting documents.

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Cost 02

• Examples of eligible direct costs are
• the cost of staff assigned to the action
• travel and subsistence costs for staff taking
  part in the action
• the cost of purchasing equipment
• the cost of consumables and supplies
• subcontracting expenditure
• Costs arising from the requirements of the
  contract
• See Guidelines for Applicants for full details

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Costs 03

• Eligible indirect costs (overheads)
• A lump sum not exceeding 7 of the total direct
  eligible costs of the Action
• to cover the administrative overheads incurred to
  implement the Action.
• Cannot include costs assigned to another heading
  of the contract budget.
• No contingencies foreseen under this programme.

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Costs 04

• In kind contribution
• Can be made by the Beneficiary or the partners
• If any, it has to be listed in the annex of the
  contract
• Is NOT an eligible cost

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Submission 01

• Submission of Applications
• Download application form and annexes from
  EU-Thai Economic SPF website
• www.deltha.ec.europa.eu
• Applications must be typewritten
• Application must be in English.

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Submission 02

• Sending of the applications
• Applications in a sealed envelope, must show
• the reference number of the call for proposals
• The full name and address of the applicant
• The words not to be opened before the opening
  session and ??????????????????????????????

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Submission 03

• by registered mail, courier or by hand-delivery
  to
• Delegation of the European Commission to Thailand
• Kian Gwan House II, 19th Floor
• 140/1 Wireless Road, Lumpini
• Bangkok 10330, Thailand
• Applications by fax or e-mail or to other
  addresses are not acceptable
• Applications must be submitted in one original
  and three copies.
• Concept note, application form, budget and
  logical framework also in electronic format on
  CD-ROM.

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Submission 04

• Deadline for the receipt of applications
• 07 January 2008 at 1600 hours Bangkok local time
• 06 May 2008 at 1600 hours Bangkok local time
• Applications submitted after the first deadline
  will automatically be included in the next batch
  of applications.
• Applications received after the last deadline
  will be automatically rejected

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Evaluation 01

• Applications will be examined and evaluated by
  the European Commission according to 4 steps

Step 1 OPENING SESSION AND ADMINISTRATIVE CHECK
Rejected
Rejected
Step 2 EVALUATION OF THE CONCEPT NOTE
Rejected
Step 3 EVALUATION OF THE APPLICATION FORM
Rejected
Step 4 ELIGIBILITY OF THE APPLICANT AND PARTNERS
AWARD OF THE CONTRACT
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Evaluation 02

• STEP 1 OPENING SESSION ADMINISTRATIVE CHECK
• The following will be assessed
• The deadline has been respected. If the deadline
  has not been respected the proposal will
  automatically be rejected.
• The application form satisfies all the criteria
  mentioned in the Checklist (Section V. of the
  grant application form).
• If any of the requested information is missing or
  is incorrect, the proposal may be rejected on
  that sole basis and the proposal will not be
  evaluated further.

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Evaluation 03

• Before submission, please verify that the
  application is completed by comparing it with the
  checklist
• gt The Application must contain
• The concept note
• The application form
• The budget of the action
• The Checklist (Section V of the grant application
  form) completed and signed
• and the Declaration by the applicant (Section VI
  of the grant application form) completed and
  signed

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Evaluation 04

• STEP 2 EVALUATION OF THE CONCEPT NOTE
• evaluation of the relevance of the action, its
  methodology and sustainability, as well as of the
  operational capacity and expertise of the
  applicant
• The concept note will be given an overall score
  out of 50

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Evaluation 05

• STEP 3 EVALUATION OF THE APPLICATION FORM
• evaluation of the quality of the proposals, the
  proposed budget and of the capacity of the
  applicant and his partners.
• two types of evaluation criteria
• The selection criteria to evaluate the
  applicants' financial and operational capacity
• The award criteria to evaluate the quality of
  the proposals submitted in relation to the
  objectives and priorities set

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Evaluation 06

• STEP 4 ELIGIBILITY OF THE APPLICANT AND PARTNERS
• Eligibility verification based on supporting
  documents
• The Declaration by the applicant (Section VI of
  the grant application form) will be cross-checked
  with the supporting documents provided by the
  applicant.
• Any missing supporting document or any
  incoherence between the Declaration by the
  applicant and the supporting documents may lead
  to the automatic rejection of the proposal on
  that sole basis.

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Evaluation 06

• Applicants pre-selected are requested to supply
  the following supporting documents in order to
  allow the European Commission to verify the
  eligibility of the applicants and their partners
• The statutes or articles of association of the
  applicant organisation and, if any, of each
  partner organisation.
• Copy of the applicants most recent annual report
  and latest accounts (the profit and loss account
  and the balance sheet for the previous financial
  year for which the accounts have been closed).
• Legal entity sheet (see annex D) duly completed
  and signed by the applicant
• A financial identification form (see Annex E)
  certified by the bank to which the payments will
  be made.

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Feedback 01
Provisional date. All times are in the time zone
of the country of the Contracting Authority
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Feedback 02

• What will happen if your application is chosen
  for funding ?
• you will be offered a contract
• Details will be negotiated based on the findings
  of the Evaluation Committee
• Signature of the grant contract
• Following signature, 80 of the Commission grant
  will be paid as advance
• The remaining 20 will be paid after EC approval
  of a final report

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Feedback 03

• What to do if your application is not chosen for
  funding ?
• Review reasons given in letter from EC
• Await the next Call for Proposals, verify that
  your sector/theme are still valid and submit
  revised proposal.

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Further Information

• Question and Answer session.
• Subsequent questions may be sent by e-mail or by
  fax no later than 21 days before the deadline for
  the receipt of proposals
• E-mail address delegation-thailand-FCS_at_ec.europa.
  eu
• Fax [phone]
• Replies will be sent no later than 11 days before
  the deadline for the receipt of proposals.
• Questions that may be relevant to other
  applicants, together with the answers, will be
  published regularly on the internet at
  http//www.deltha.ec.europa.eu/home.htm

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Grant Application Form

• Part A. Concept Note
• 1. Relevance of the Action
• 2. Description of the Action and its
  effectiveness
• 3. Sustainability of the Action
• Part B. Full Application Form

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Annex A Grant Application Form

• Grant Application Form contains 7 sections
• Section I The Action
• Section II The Applicant
• Section III Partners of the applicant
  participating
• in the Action
• Section IV Associates of the applicant
  participating
• in the action
• Section V Checklist
• Section VI Declaration by the applicant
• Section VII Assessment Grid

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Section I The Action

• Description
• 1.1. Title
• 1.2. Location (s)
• 1.3. Cost of the action and amount
  requested from European Commission

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Section I The Action

• Description
• 1.4. Summary
• Total duration of the action
• Objectives of the action
• Partner (s)
• Target group (s)
• Final beneficiaries
• Estimated results
• Main activities
• 1.5. Objectives
• Overall objectives
• Specific objectives

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1. Description
Section I The Action

• 1.6. Relevance of the action
• - general and detailed presentation / analysis
  of the problems / their interrelation at all
  levels
• - detailed description of the target groups,
  final beneficiaries and estimated number
• - identify clearly the specific problems to be
  addressed by the action / the perceived needs and
  constraints of the target group
• - demonstrate the relevance of the action to
  the needs and constraints in general of the
  target country (ies) or region (s) and to the
  target groups/final beneficiary groups in
  particular and how the action will provide the
  desired solutions, in particular for the targeted
  beneficiaries and population
• - demonstrate the relevance of the action to
  the priorities and requirements presented in the
  Call Guidelines

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1. Description
Section I The Action

• 1.7. Description of proposed action
• - Overall Objective and the Propose of the
  Action
• - Outputs and expected results
• - The proposed activities and their
  effectiveness
• 1.8. Methodology

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1. Description
Section I The Action
1.9. Duration and action plan

• The duration of the action will be ___
  months.

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1. Description
Section I The Action
1.10. Sustainability - Risk analysis -
Contingency plan 1.11. Logical Framework
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Section I The Action
2. Budget for the action
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75

• In the budget, overheads do not exceed 7 of
  direct eligible costs

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Section I The Action

• 3. Expected sources of funding
• Fill in Annex B - Budget (worksheet 2) to
  provide information on the expected sources of
  funding for the action.

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Section I The Action

• 4. Experience of similar actions
• To provide a detailed description of actions
  managed by the organisation over the past three
  years.

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Section II The Applicant

• Identity
• Profile
• Capacity to manage and implement actions
• List of the Management Board /Committee of your
  organisation

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Section IIIPartners of the Applicant
participating in the action

• 1. Description of the partners
• 2. Partnership statement

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Section IV Associates of the Applicant
participating in the action
- To be completed for each associated
organisation.
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Section V Check list

• The correct grant application form, published for
  this
• call for proposals, has been used
• The proposal is typed and is in English
• One original and 3 copies are included
• An electronic version of the proposal (CD-Rom) is
  enclosed

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Section V Check list

• Each partner has completed and signed a
  partnership
• statement and the statements are included.
• Please indicate Not applicable (NA) if you
  have no partner
• The budget is presented in the format requested,
  is expressed
• in and is enclosed
• The logical framework has been completed and is
  enclosed
• The duration of the action is equal to or lower
  than 18 months
• (the maximum allowed)

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Section V Check list

• The duration of the action is equal to or shorter
  than 18 months (the maximum allowed)
• The requested contribution is equal to or higher
  than
• 30 000 EURO (the minimum allowed)
• The requested contribution is equal to or lower
  than
• 200 000 EURO (the maximum allowed)
• The requested contribution is equal to or lower
  than
• lt75 gt of the total eligible costs.
• The Declaration by the applicant has been filled
  in
• and has been signed.

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Section VI Declaration by the Applicant
The applicant, represented by the undersigned,
being the authorised signatory of the applicant,
including every partner, hereby declares
that . . . .
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Section VII Assessment Grid

• - for transparency serving as guidelines
• - to be used by the Contracting Authority
• Download application form and annexes from
  Thailand-EC Cooperation Facility website
  www.deltha.ec.europa.eu

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Envelope Sample
Ref. No. EuropeAid/126031/L/ACT/TH
Delegation of the European Commission to
Thailand Kian Gwan House II, 19th Floor 140/1
Wireless Road Lumpini Bangkok 10330,
Thailand "Not to be opened before the opening
session" ??????????????????????????????
(Applicants full name and address of the
applicant)
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Lessons learned

• Main reasons of rejection
• At the administrative evaluation
• Proposal not submitted by registered mail
• Proposal not submitted in English
• Supporting documents not submitted
• Supporting documents not submitted in original or
  certified copies
• Supporting documents not submitted in English
• Partnership statement and declaration by the
  applicant not filled and/or signed
• Applicant and/or partners not eligible
• Themes of the proposed action not eligible

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Lessons learned

• At the technical evaluation
• Proposal not relevant to the priorities of the
  programme
• Target groups not enough defined
• No European Thai dimension
• Other proposal with the same objective gets
  higher scores

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Conclusion 01

• Next Steps
• Begin preparing an application for the Call
• Review the Guidelines for Applicants
• Carefully complete the checklist before
  submitting your proposal
• Contact the delegation staff for further
  information

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Conclusion 02

• The Delegation staff can
• Inform on details of Call for Proposals
• Advise on how to complete applications
• _________
• The Delegation staff cannot
• discuss details of individual applications

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• Thank You For Your Attention