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Excel Lesson 8 Working with Charts

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Identify the purpose of charting worksheet data. Identify the ... Exploded pie chart. Legend. Line chart. Pie chart. Plot area. Scatter chart. Selection box ... – PowerPoint PPT presentation

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Title: Excel Lesson 8 Working with Charts


1
Excel Lesson 8Working with Charts
  • Microsoft Office 2007 Introductory

2
Objectives
  • Identify the purpose of charting worksheet data.
  • Identify the types of charts.
  • Create a chart embedded in a worksheet.
  • Move a chart to a chart sheet.
  • Choose a chart layout and style.

3
Objectives (continued)
  • Display or hide chart elements.
  • Format a chart.
  • Edit a format chart text.
  • Change the chart type.

4
Vocabulary
  • Chart style
  • Column chart
  • Data label
  • Data marker
  • Data series
  • Axis
  • Chart
  • Chart area
  • Chart layout
  • Chart sheet

5
Vocabulary (continued)
  • Pie chart
  • Plot area
  • Scatter chart
  • Selection box
  • Sizing handles
  • Data source
  • Data table
  • Embedded chart
  • Exploded pie chart
  • Legend
  • Line chart

6
What is a Worksheet Chart?
  • A chart is a graphical representation of data.
  • Charts make the data in a worksheet easier to
    understand by providing a visual picture of the
    data.

7
Comparing Chart Types
  • You can create a variety of charts in Excel, each
    working with specific types of data.
  • Column chart Uses bars to illustrate values in a
    worksheet, and shows relationships among
    categories.
  • Line chart Shows points connected by a line, and
    is ideal for illustrating trends over time.
  • Pie chart Shows the relationship of a part to a
    whole. Each part is shown as a slice of the
    pie.
  • Scatter chart (XY chart) Shows the relationship
    between two categories of data, one represented
    on the vertical axis, and the other on the
    horizontal axis. The points are not connected.

8
Creating Charts
  • Selecting Chart Data Chart data, called the data
    source, is stored in a range of cells in the
    worksheet. When you select the data source,
    include the text you want to use as labels. You
    can chart more than one series of data. A data
    series is a group of related information in a
    column or row of a worksheet that is plotted on
    the chart.
  • Selecting a Chart Type The next step is to
    select the type of chart you want to create, such
    as a column chart, a pie chart, or a line chart.
    Each type of chart has a variety of subtypes you
    can choose from. The chart types are available on
    the Insert tab in the Charts group.

9
Creating Charts (continued)
  • Choosing the Chart Location After you select a
    chart type and style, the chart is inserted as an
    embedded chart in the center of the worksheet.
    You can also choose to move the chart to a chart
    sheet, which is a separate sheet in the workbook
    that stores a chart.

10
Updating the Data Source
  • Charts are closely related to their underlying
    data stored in a worksheet.
  • If you need to change the data in the worksheet,
    the chart is automatically updated to reflect the
    new data.
  • You switch between a chart sheet and a worksheet
    by clicking the appropriate sheet tab.

11
Designing a Chart
  • Charts are made up of different parts, or
    elements.

12
Designing a Chart (continued)
  • Selecting Chart Elements The quickest way to
    select a chart element is to click it with the
    pointer. If you point to an element, a ScreenTip
    displays with its name. A selected chart element
    is surrounded by a selection box. After you
    select a chart element, you can modify it.
  • Choosing a Chart Layout and Style You can
    quickly change the look of any chart you created
    by applying a layout and style. A chart layout
    specifies which elements are included in a chart
    and where they are placed. A chart style formats
    the chart based on the colors, fonts, and effects
    associated with the workbooks theme.

13
Designing a Chart (continued)
  • Arranging Chart Elements You can create a
    specific look for a chart by specifying which
    chart elements appear in the chart and where they
    are located.
  • For example, you can choose when and where to
    display the chart title, axis titles, legend,
    data labels, data table, axes, gridlines, and the
    plot area. Select the chart. Then, click the
    Layout tab under Chart Tools on the Ribbon. The
    Labels, Axes, and Background groups contain
    buttons for each element.

14
Creating a 3-D Chart
  • A pie chart shows the relationship of a part to a
    whole. Each part is shown as a slice of the
    pie. The slices are different colors to
    distinguish each data marker.
  • Pie charts, as with many chart types, can be
    either 2-D or 3-D. When you select the chart
    style, click a 3-D chart subtype to create a
    3-D chart.

15
Formatting and Modifying a Chart
  • Formatting a Chart To make changes to an
    elements fill, border color, alignment, and so
    forth, access the Format dialog box by selecting
    the chart you want to edit. Then, on the Format
    tab under Chart Tools on the Ribbon, in the
    Current Selection group, click the Format
    Selection button.
  • Editing and Formatting Chart Text Use the
    standard text formatting tools to make changes to
    the fonts used in the chart.
  • Changing the Chart Type On the Design tab, under
    Chart Tools on the Ribbon, in the Type group,
    click the Change Chart Type button. The Change
    Chart Type dialog box appears.

16
Summary
  • A chart is a graphical representation of data.
    You can create several types of worksheet charts,
    including column, line, pie, and scatter charts.
  • Charts can be embedded within a worksheet or
    created on a chart sheet.
  • The process for creating a chart is the same for
    all chart types. Select the data for the chart.
    Select a chart type. Move, resize, and format the
    chart as needed.
  • Any changes made to a data source automatically
    appear in the chart based on that data.

17
Summary (continued)
  • Charts are made up of different parts, or
    elements. You can apply a chart layout and a
    chart style to determine which elements appear in
    the chart, where they appear, and how they look.
  • You can fine-tune a chart by clicking a chart
    element and then opening its Format dialog box.
    You can also edit and format the chart text,
    using the standard text formatting tools.
  • You can change the type of chart in the Change
    Chart Type dialog box.
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