Reclassifying and Relocating Our Feature Film Video Collection: Innovative Interfaces, Inc. (III) Features that Facilitated the Process

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Reclassifying and Relocating Our Feature Film
Video CollectionInnovative Interfaces, Inc.
(III) Features that Facilitated the Process

• Anping Wu
• Susannah Benedetti
• University of North Carolina at Wilmington
• OLAC Biennial Conference
• September 28, 2002

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Contact Information

• Anping Wu
• Cataloging Supervisor
• William M. Randall Library
• UNC-Wilmington
• 601 S. College Rd.
• Wilmington, NC 28403
• 910/962-4252
• 910/962-3078 fax
• wua_at_uncw.edu

• Susannah Benedetti
• Special Formats Cataloger
• William M. Randall Library
• UNC-Wilmington
• 601 S. College Rd.
• Wilmington, NC 28403
• 910/962-4243
• 910/962-3078 fax
• benedettis_at_uncw.edu

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Innovative Interfaces Inc. (III) Strategies

• Create Lists
• Rapid Update
• Messages
• Circulation Functions
• Printing Functions
• Statistical Functions

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Getting Started

• Item list of all videos in the library
• Use Create Lists
• Loc has w and material type g
• Result 9,748 items
• Includes videocassettes, DVDs, laser discs,
  oversized videos, videos on reserve, videos in
  Special Collections

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Narrowing the List

• Identify videos to be reclassified
• Videocassettes only
• In certain item locations wav, wao, wvi
• Feature films

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Another List

• Create a new item list
• d has feature films and loc wav or d has
  feature films and loc wvi or d has feature
  films and loc wao
• Run against first list

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Feature Films

• Result 2,837 item records
• Sort by location
• Allows for planning of necessary shelf space

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More Decisions

• Original plan
• Reclassify all feature films
• Use Rapid Update
• Issues
• Length of project
• Patrons eager for recreational video collection
• Potential for confusion

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More Benefits of Create Lists

• Options Flexibility
• What do we want to do next?
• Offers choices
• Can narrow into smaller groups
• Create new lists by different factors

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Reclassification by Groups

• Some feature film videos do not require
  reclassification
• Silent films PN1995.75.x
• Genre films PN1995.9.x
• Foreign films PN1997.x

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Identifying Silent Genre Videos

• Create Lists
• call between pn 1995.1 pn 1995.99
• Run against list of Feature Films
• Sort by location call number

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Identifying Foreign Films

• Create Lists
• d has foreign films and loc wav or d has
  foreign films and loc wao or d has foreign
  films and loc wvi
• Run against list of all video recordings
• Sort by location call number

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Rapid Update

• Use Rapid Update to change loc on all of these
  items from wav to wavr
• Efficient editing of item records for 1,400
  records

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Videos to Reclassify Relocate

• Create Lists
• call has PN1997
• Run against Feature Film list
• Result 1,404 items
• Sort by location and call number

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Editing of Item Records

• Each item record will be touched
• Change call number
• Add subject headings if necessary
• Change location from wav to wavr individually

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Literary Works Others

• Identify one final group for reclassification
• DS, E, F, K, PQ, PR, PS, PT, etc.
• Create Lists
• call between a____1 pn_1994.999 or call
  between pn_1998 z_9999.999
• Run against Feature Film list
• Result 437 items

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Adding Messages

• Using Create Lists will identify unforeseen
  errors, problems and inconsistencies in catalog
• Some videos were on list, but not found on shelf
• Checked out or missing
• Add message to item record Bring to Cataloging
  when returned for reclass, change loc to wavr
• Requires cooperation of Circulation staff

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Quality Control

• Some videos found on shelf, but not on list
• Lacking appropriate subject headings
• Feature Films
• Foreign Films
• Older records cataloged in 1980s
• Cleans up catalog
• Quality control, identifies patterns to look for

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Circulation Functions

• Goal to avoid confusion
• Created dummy patron Catalog Dept
• Check videos out in to this patron

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Printing Functions

• Printed review file lists for marking genre
  changes and dividing among catalogers
• Printed labels for reclassified videos

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Statistical Functions

• Ongoing quality control
• Use Statistical Functions to sort lists by
  location and find errors quickly
• Videos with messages still coming in

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Conclusions of III Usage

• Create Lists allowed us to see the scope of the
  collection and decide how to proceed
• Item Lists
• Narrow by group
• Sorting Printing
• Unforeseen surprises
• Many functions of III allowed us to handle entire
  project in III