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Basic Training on Project Proposal


Project Proposal. Summary Project Outline (SPROUT) a standard format for a project proposal. ACTRAV-Turin. Developing. a Project Proposal ... – PowerPoint PPT presentation

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Title: Basic Training on Project Proposal

Basic Training onProject Proposal
  • Summary Project Outline (SPROUT)
  • a standard format for a project proposal

Developinga Project Proposal
  • Concept of Training System
  • SPROUT model project proposal
  • Example of a project
  • Individual activity
  • Presentation of workplan

Concept of Training System
  1. Training System Chart
  2. Analysis of Training Policies
  3. Definition of Training Needs
  4. Definition of Initial Situation
  5. Definition of Exit Profile
  6. Definition of
  7. Selection of Methods, Media, Activities, etc.

Training System Chart
Analysis of Trade Union Training Policies
Definition of TrainingNeeds
Analysis of Initial Situation (target group)
Analysis of Exit Profile(roles/functions)
Specification of Training Objectives
Design, elaboration and implementation of
Selection, design and elaboration of training
means and methods
Organization of Resources
Analysis of Training Policies
  • Values, Principles and Justifications
  • Priorities
  • Training Strategies
  • Resources

Definition of Training Needs
  • Qualitative definition
  • the nature of training needs
  • Quantitative
  • number persons to be trained
  • duration of training required

Definition of Initial Situation
  • Target group
  • Entry conditions
  • Resources available
  • Constraints
  • Past experiences

Definition of Exit Profile
  • Definition of the expected performance
  • Observable knowledge, skills, attitudes,
    behaviors and/or abilities
  • Performance criteria and indicators

Definition of Objectives
  • Performance
  • Condition
  • Criteria
  • Definition of pre-requisites

Selection of Methods and Media
  • Design pedagogic progression of content
  • Condition
  • Criteria
  • Definition of pre-requisites

Training Objectives
Target Group
Target Output
How? What do you need to do?
Who are they?What are they doing?Where are
they?How old?Etc
What are the values, capabilities and knowledge
necessary for the position/ responsibility/assignm
ent/ task?
  1. About SPROUTsummary project outline
  2. Background and justification
  3. Development objectives and immediate objectives
  4. Output and input

SPROUTSummary project Outline
  • Tool for the development of a project proposal
  • Means to make a proposal for a financing agency
  • Background and justification
  • Development and immediate objectives
  • Indicators of achievements
  • Main outputs
  • Major inputs
  • Monitoring, evaluation and reporting
  • A primary budget estimate

  • What are the problems you are going to address?
  • What are the causes and effect of the problems?
  • What are your strategies to solve the problems?
  • Socio-economic situation/context
  • Problems to be addressed by the project
  • Past experiences, training/campaigns/activities
  • Problem analysis cause and effect of problems
  • Monitoring, evaluation and reporting
  • A primary budget estimate

SPROUTDevelopment and Immediate Objectives
  • Development Objectives
  • Overall aims of the project
  • Broader behavioral/institutional changes to which
    the project will contribute
  • Immediate Objectives
  • Specific achievements (situations and/or
    conditions) or direct results that the project
    will attain by the end of the project
  • Be as specific as possible and avoid using verbs
    expressing activities (e.g. to study, to raise
    awareness, or to assist).

SPROUTIndicators of Achievement and Outputs
  • Indicators of Achievement
  • A brief description of the desired or expected
    situation at the end of the project, with clear
    emphasis on the changes that the project will
    help to bring about.
  • Outputs
  • Products that the project will produce
  • Be precise in defining the outputs

SPROUTMain activities
  • List of main activities
  • How the inputs of the project will be transformed
    into outputs
  • List all the activities, in a logical (or
    chronological) order, that are important to the
    production of the outputs
  • Be strategic!

SPROUTInputs and monitoring/evaluation/report
  • List of Inputs
  • List all the inputs needed for carrying out the
    planned activities
  • Consider financial implications for each input
    (Is it available for free, or do you have to
    create it?)
  • Monitoring/evaluation/reporting
  • Consider appropriate monitoring, evaluation and
    reporting mechanisms/procedures, so that you can
    ensure the project will be proceeded as planned
    while producing expected results.

Example of a Project
  1. A workplan prepared by Catherine in A3-2912 (July
    2004) on Social Protection

Individual Activity
  • Decide the main issue/agenda for your workplan
  • (by Friday, 30 Jan.)
  • Prepare an outline based on the model workplan
  • (by Wed, 4 Feb.)
  • Complete the workplan and get ready for
  • (by 0830, Friday, 6 Feb.)

Presentation of Work Plan
  1. Each participant has 5 10 minutes to present
    his/her work plan
  2. While your colleague is making presentation,
    carefully take note of its major arguments,
    focusing on some strong points, weak points,
    and/or points for clarification
  3. Each presentation will be followed by a QA
    session through which participants help each
    other to further improve/strengthen the workplans.

End of the Activity
Good luck!
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