Human Resource Management System

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HRMS

• Human Resource Management System

The New DEFINE
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Agenda

• Background
• Major Changes
• Implementation Schedule
• Phase II Details
• Training Opportunities

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Background

• Enterprise Resource Planning (ERP) strategy
• Major study conducted in 2006.

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Background (cont)
OR..
UpgradeDEFINE
PurchaseERP
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Background (cont)

• Decision -
• More cost effective to upgrade DEFINE
• HRMS was conceived - 2007

UpgradeDEFINE
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Major Changes

• Presentation
• Structure

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Major Changes

• Presentation
• Look and feel goes from mainframe Green
  Screen technology to Web technology

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DEFINE Screen
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DEFINE Logon Screen
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HRMS Logon Screen
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DEFINE YB2
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HRMS Inbox
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DEFINE Appointment Doc
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Assignment to Position
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Major Changes (cont)

• Structure
• Created Concept of Position

Organizational Chart
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Major Changes (cont)

• System is now Position and not Employee
  centric
• Staff (AP and Classified) move in and out
  of positions
• Faculty positions are tied to the employee

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Position/Incumbent Relationship
Incumbent
Department Job code, Job title Position
title Role and functions Hours per week Work
schedule FUNDING Required Training Supervisor Etc
.
When hired to work in a specific position, the
incumbent inherits the attributes of the position
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Position/Incumbent Relationship
Department Job code, Job title Position
title Role and functions Hours per week Work
schedule FUNDING Required Training Supervisor Etc
.
When the incumbent leaves the position, the
position retains its attributes
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(No Transcript)
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Creating HRMS Position
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Implementation Schedule

• Phase I November 2008
• - Introduced Web based system with Position
  concept for AP and Classified
• Phase II November 3rd, 2009
• - Brings Faculty, Students and Affiliated
  Workers into HRMS.
• - DEFINE from an HR perspective goes away.
• Phase II.5 March 2010
• - Brings the Budget process into HRMS
• - Mass Update Capability

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Phase II Details

• Positions are required for everyone - Faculty,
  Staff, Students and Affiliated Workers.
• Appointment document creation and management will
  no longer be done by departments across campus.
  Appointments will be fully generated out of HRMS
  when any employment action is taken.
• Appointments are replaced by Assignments.
• Category of Affiliated Workers - volunteers,
  contractors, visiting researches, etc. is
  introduced.
• Concept of Pooled positions is introduced for
  Student and Affiliated Workers.

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Phase II Details (cont)

• Position now contains funding data.
• Multiple appointments to accommodate separate
  funding will no longer be necessary.
• Partial day leave without pay (LWOP) processing
  is available.

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Training Opportunities

• Training will begin in October 2009
• See Training Developments Fall 2009 Newsletter
  for classes and sign up instructions.
• Visit the Training Development website at
  https//mytraining.utsa.edu.
• Watch UTSA Today for additional details.

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HRMS Demo
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Questions