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Public Private Education Facilities and Infrastructure Act (PPEA) Proposals

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Prioritize (PPEA) Projects in Annual Report to Governor and GA. ITIB ... Department of Social Services. Department of Corrections. www.vita.virginia.gov. 13 ... – PowerPoint PPT presentation

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Title: Public Private Education Facilities and Infrastructure Act (PPEA) Proposals


1
Public Private Education Facilities and
Infrastructure Act (PPEA) Proposals Briefing to
Governor Warner
2
Briefing Outline
  • Overview of the PPEA Process
  • Infrastructure PPEA Proposals and Status
  • Enterprise Applications PPEA Proposal and Status
  • Questions and Wrap-up

3
PPEA Process Model
INITIAL REVIEW CONCEPTUAL REVIEW DETAILED REVIEW COMP AGREEMENT (CA)
Program Team Complete PPEA Initial Review Post for Competing Proposals Evaluate Posted Competing Proposals Complete Due Diligence Review Detailed Proposal(s) Complete Local Government Review (as needed) Prepare Recommendation(s) for Approval Negotiate CA Complete Project Planning Prepare Recommendation(s) for Approval
CIO Accept/Reject Proposal for Project Planning Approval Conduct Briefings Conduct Briefings on Recommended Course of Action Conduct Information Briefings Recommend Course of Action for Approval Conduct Briefings (Limited) Recommend CA and Project to ITIB, Cabinet and Governor
ITIB Secretaries of Finance Administration (Agency Head Role) Receive CIO Notification Accept/Reject Recommended Course of Action Approve Course of Action for Comprehensive Agreement (FOIA Considerations) Review CA and Project
CABINET Receive CIO Notification SOT, with SOA and SOF Comment, Approves Recommended Course of Action Review CA and Project
ITIB (Commonwealth IT Investment Board Role) Prioritize (PPEA) Projects in Annual Report to Governor and GA Review Project for Development (Contingent) Approval
OAG Review CA
GENERAL ASSEMBLY Receive CIO Report Receive CIO Information Briefing Address CA Funding Issues in Appropriations Act (as needed)
GOVERNOR Receive CIO Report Receive CIO Information Briefing Approve CA
4
PPEA Program Level Organization

5
Program Level Timeline
6
Transition to Detailed Review
  • Conceptual Review Completed November 2, 2004
  • Secretary Huang approved the Course of Action
    Recommendation for Detailed Review
  • Two Tracks
  • Infrastructure Enterprise Applications
  • IBM CGI-AMS
  • Northrop Grumman IBM

7
Infrastructure Current Status
Milestone Start Date End Date Status Comments
Program Planning 1/10/2005 1/27/2005 Develop plan for the detailed review of the VITA PPEA infrastructure proposals. Conduct initial planning meetings. Establish Infrastructure PPEA Steering and Finance Review Committees.
Due Diligence 1/27/2005 4/15/2005 Establish the base case/current processes and automated systems which support them. YELLOW - Due Diligence (DD) teams have encountered difficulty in gathering the data required to complete the base case templates. The DD Finance Team is waiting on input from the technical teams to provide asset counts and other information necessary to complete the Finance portion of the base case. Schedules, particularly those relating to data gathering interviews are being intensively managed.
Draft SOW/SLA/Ts Cs 3/28/2005 5/2/2005 Develop Statements of Work (SOW), Service Level Agreement (SLA) expectations and draft terms and conditions. Provide to proposers for completion of detailed proposals.
Develop Detailed Proposals 5/3/2005 6/20/2005 Proposers develop detailed proposals in response to base case, SOW/SLA and Terms Conditions
Review Detailed Proposals 6/21/2005 7/25/2005 Commonwealth team reviews detailed proposals
Negotiate Comprehensive Agreement 7/26/2005 10/30/2005 Negotiate Comprehensive Agreement (CA) for infrastructure services.
G
Y
G
G
G
G
8
Infrastructure PPEA Proposals Fred Duball
9
Infrastructure Overview
  • Infrastructure The hardware, networks and
    associated services and staff required to support
    the information systems that agencies use to
    operate and provide services to citizens.
  • Includes
  • Mainframe Computers, Servers and Desktops
  • Voice and Data Networks
  • Operating Systems, Email and Productivity
    Software
  • Database Management Systems
  • Data Center Facilities
  • Customer Care Center (Help Desk)

10
Infrastructure Overview
  • Program Team
  • IBM
  • Northrop Grumman
  • VITA
  • Agency Partners
  • Gartner
  • Gordon Glickson

11
Organization for Detailed Review Infrastructure
Proposals
12
Infrastructure PPEA Oversight
Infrastructure PPEA Steering Committee is made up
of representatives from the following Chief
Information Officer of the Commonwealth Virginia
Information Technologies Agency Department of
Motor Vehicles Department of Health Library of
Virginia Department of General Services Informatio
n Technology Investment Board (ITIB) Department
of Accounts Virginia Employment
Commission Department of Social
Services Department of Corrections

13
Infrastructure PPEA Oversight
PPEA Finance Review Committee Members are made up
from representatives from the following
agencies Office of the Secretary of
Finance Virginia Information Technologies Agency
Department of Planning and Budget Department of
Treasury Department of Accounts Treasurer of the
Commonwealth

14
Infrastructure PPEA Process
Current Project Phase
15
Infrastructure Timeline
16
Next Steps
  • Complete Vendor Detailed Proposal Package May 2
  • Base Case Financial Analysis
  • Future Capacity Requirements
  • Comprehensive Agreement
  • Statement of Work
  • Service Level Requirements
  • Pricing Matrix
  • Receive Vendor Proposals June 20

17
Enterprise Applications PPEA Proposals Tim Bass
18
Enterprise Applications Overview
  • Enterprise Applications Those business processes
    and associated software applications that are
    used across state government to provide
    management and administrative support in the
    agencies
  • Includes
  • Human Resources Management
  • Financial Management
  • Accounting
  • Budgeting
  • Procurement
  • Others to be Determined

19
Enterprise Applications Overview
  • Program Team
  • CGI-AMS
  • IBM
  • Agency Partners (Including VITA)
  • Gartner (TBD)
  • Gordon Glickson (TBD)

20
Organization for Detailed Review Enterprise
Applications Proposals
21
Enterprise Applications PPEA Oversight
Enterprise Applications PPEA Steering Committee
is made up of representatives from the following
agencies Department of Planning and
Budget Department of General Services Virginia
Information Technologies Agency Office of the
Secretary of Technology Department of Human
Resource Management Additional Members TBD

22
Enterprise Applications PPEA Process
Current Project Phase
23
Enterprise Applications Timeline
24
Next Steps
  • Convene Steering Committee April 21
  • Complete Due Diligence June 14
  • Complete Vendor Detailed Proposal Package June
    23
  • Base Case Financial Analysis
  • Future Capacity Requirements
  • Draft Terms Conditions
  • Statement of Work
  • Service Level Requirements
  • Pricing Matrix
  • Receive Vendor Proposals August 4

25
PPEA Points of Contact
Lem Stewart CIO Program Director 804-343-9002 le
m.stewart_at_vita.virginia.gov
Dan Ziomek Deputy Program Director -
Governance 804-371-2763 dan.ziomek_at_vita.virginia.g
ov
Tim Bass Enterprise Applications Program
Manager 804-652-5810 tim.bass_at_governor.virginia.go
v
Fred Duball Infrastructure Program
Manager 804-343-9026 fred.duball_at_vita.virginia.gov
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