Tips To Manage Remote Employee Attendance

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1. Define The Attendance Policy For Employees

• Before implementing an automated employee
  tracking software,
• Employer should set clear expectations for the
  employees
• HR manager should draft the attendance policies
  to be followed by the employees.
• Drafted policies should clearly explain how to
  avail of the away time and the impact of not
  following the procedures properly.
• Describe the type of leaves available for
  employees.
• Interact with employees make sure that they
  clearly understood the attendance policies of the
  organization.

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2. Incorporate Video Conferencing To Have
Interactive Work Environment

• Implement an online attendance policy for remote
  employees may,
• Difficult to understand in the beginning phase.
• Use of the video voice calls to interact with
  the employees.
• Know how they go along with this remote work
  culture and online attendance tracking.
• Frequent video conferencing would help to make an
  emotional connection with the employees which in
  turn will make them feel free to approach and
  share their issues.
• Reduces unplanned absenteeism.

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3. Make Use of Perfect Attendance Tracker

• Traditional methods of attendance management has
  been replaced with automated attendance tracking
  software.
• Remote project management software with a perfect
  attendance tracker would
• Help to track the remote employees effectively.
• Employees login/logout to the project management
  software for their work, the attendance for the
  day is tracked automatically with the inbuilt
  attendance tracker and provides insightful
  reports.

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4. Encourage Employees To Make Use Of Their
Absence Calendar

• Employer needs to select the attendance
  management software with Absence Calendar for
  both employee and employer.
• Employees should be allowed to access their
  Absence Calendar so that they can keep track of
  their leaves at their convenience.
• Allows the employees to schedule their vacation
  or leaves well in advance.
• Feel comfortable to have control over their
  attendance management.
• Employees will enhance work motivation and reduce
  absenteeism.

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5. Integrate Attendance tracking Payroll
Processing

• Payroll processing involves accurate attendance
  data.
• Error with data copied from one tool to another
  tool for processing payroll may result in
  underpaying or overpaying the employees.
• Better to choose a tool where the attendance
  management and payroll processing are integrated
  into one single platform.
• Choose one such platform or tool where it becomes
  easy for the HR to calculate
• number of leaves,
• number of working days
• Productive working hours
• to have a transparent and exact payroll
  processing.

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6. Promote Flexible Policies
6. Promote Flexible Policies

• Employees may feel uncomfortable with rigid
  attendance policies and impact their motivation
  towards their job.
• Employees are not offered flexible off time
• Unexpected absenteeism increases which in turn
  will impact business productivity.
• Provide flexible attendance policies.
• Consider the employee concerns without
  compromising on the work quality.
• For example, work from home option can be
  provided when the employee is not able to commute
  due to any physical issue.

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7. Analyze The Attendance Reports

• The automated attendance reports generated by the
  advanced attendance management system provides
• Information on daily login and logout details.
• The employee is early or delayed during his or
  her entry/exit.
• Shows the working pattern of the employees.
• Types of leaves availed by the employee
• The total number of worked days of the employee
  will allow you to understand whether the
  absenteeism has increased or decreased during
  their remote work.

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8. Engage Remote Employees With Project Meetings

• Plan and schedule the meetings in advance for the
  remote employees since each employee may work at
  different time intervals when they are at home.
• Planning will make the remote employee join with
  other coworkers and managers at the office and
  can discuss the work progress or discuss the
  upcoming project, etc.
• Engaging the remote employees with certain
  meeting will reduce unexpected absenteeism and
  manage the attendance of the remote employees

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Conclusion

• Managing the attendance of the employees is an
  important for any business. Effectively managing
  remote employee attendance will result in high
  business productivity motivated employees.
  Moreover, maintaining the tracked attendance data
  with accurate reports is essential to stay in
  compliance with the labour laws. As the world is
  moving towards digital technology at a fast pace,
  the remote work option is exponentially
  increasing and a perfect attendance management
  system with remote monitoring tools would serve
  the purpose to manage remote employees. Hope the
  above tips assist you to manage the attendance of
  the remote employees.

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