How to Plan Your Tender Response - PowerPoint PPT Presentation

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How to Plan Your Tender Response

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Tender writing is time consuming and very specific. At Red Tape Busters we take the drama out of tender writing. We can assist you to find tender opportunities for your business and then write your tender responses – leaving you and your staff free to do what you do well – run your business! For more information, please visit - – PowerPoint PPT presentation

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Title: How to Plan Your Tender Response


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A well-researched tender and a carefully
planned response will increase your chances of
success, while reducing costs and time-wastage to
your business.
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  • The following are some tips for organising your
    tender response.
  • Examine the tender request
  • Most tender requests will have the following
    common elements
  • outline of the buyer's requirements
  • list of criteria that you must meet
  • instructions about the tender process and
    submission.

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  • Carefully read the tender specifications,
    conditions and contract terms. Ensure you
    familiarise yourself with guidelines, policies
    and laws for tendering.
  • Once you fully understand the tender request, you
    need to find out if the tender opportunity is the
    right fit for your business.

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  • Confirm your capability for the job
  • After you have thoroughly analysed the tender
    request, next is to confirm your business's
    capability to fulfill the contract
  • List all the elements of the contract.
  • Identify the requirements you can definitely
    meet, then any components you are concerned
    about.
  • Confirm your licences, registrations or
    accreditations are relevant.

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  • If you cannot deliver all of the specified goods
    or services, within the required time frame, you
    may consider partnering with another business.
  • Carefully consider the risks associated with the
    contract and have a plan to manage or minimise
    risks.

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  • Research the buyer
  • Gather as much information as you can about the
    organisation requesting the tender.
  • Including the work they require. Having extensive
    information about the tenderer will allow you to
    tailor your tender proposal to their specific
    needs.
  • If possible, attend all briefing sessions
    provided by the tenderer.
  • Do not be afraid to ask the tenderer questions.
    This can allow you to establish relationships
    with key contacts.

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  • Develop a marketing pitch
  • Prepare a short marketing plan that is tailored
    to your tender. This will help to define how you
    plan to market your business for this specific
    tender.
  • Your marketing plan can be used to identify any
    key ideas you will use in your tender response,
    as well as the products, reference material and
    information resources you will include in the
    tender.

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  • Plan your tender proposal
  • Set up a meeting with your staff to plan the
    tender development process. An organised approach
    to creating a competitive tender response, is
    your best weapon.
  • Identify who will coordinate the tendering
    process and keep the latest version of the tender
    document.
  • Have a plan in place to submit your tender
    proposal well before the deadline.

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  • Consult all project contributors
  • In planning your tender, consult and involve
    everyone who will work on the contract.
  • Use these consultation sessions to consider
  • the resources you will assign to preparation of
    your tender proposal
  • the budget you will require when you win the
    contract
  • influencing factors, such as, your track record,
    your competitors, and the relevant experience and
    qualifications of project contributors.

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  • Enlist a professional tender writer
  • An experienced professional tender writer can
    help you to navigate the quagmire that is tender
    writing.
  • Red Tape Busters has a team of experienced tender
    writers that can partner with you and your
    business to develop a well-organised and high
    standard tender proposal.
  • Whether your needs are a tender writer Sydney, a
    tender writer Victoria, a tender writer Melbourne
    Wales or a tender writer anywhere across
    Australia, Red Tape Busters are your team.

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Please also friend or like us on Facebook
https//www.facebook.com/RedTapeBustersShaneBower
ing, follow us on Twitter Red Tape Busters or
check us out on YouTube just search for Red Tape
Busters.
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Thank You!!
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