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Tender Writing - Understanding the Process


Red Tape Busters is a Brisbane based company although we have clients all over Australia. We only engage Consultants who are well qualified to manage all of the tender writing process and are skilled in tender research, preparation, writing, submission, presentations and follow-up tender response requests. For more information, please visit - – PowerPoint PPT presentation

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Date added: 11 July 2020
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Title: Tender Writing - Understanding the Process

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Knowing the tendering system will make it work
for you. It is important to fully understand
tender requests, tenders in contract law, buyers
and suppliers and the tendering process, gives
you a much greater chance of a winning tender
Tenders, Buyers and Suppliers
  • A tender is best described as a formal offer put
    forward to perform work in return for an agreed
    payment, via a schedule of rates.
  • This work could include the supply of services or
    goods or both. Time to understand the tender
    process and what buyers expects.

  • Buyers are the people looking for tender
    responses from businesses who can do the required
    work. They will use a Request for Tender (RFT) to
    accomplish this.
  • Suppliers are the businesses or individuals that
    carry out the work for the buyers. Suppliers
    offer services, goods or both.

The competitive process of tendering
  • Buyers will seek responses for tenders from
    numerous suppliers which creates a competitive
  • Buyers will evaluate and then accept the tender
    response they believe best meets their needs as
    well as offering the best value for money.
  • The tender with the lowest price will not
    necessarily be the winning bid.

  • Each tender is regulated by its own conditions
    and rules which are referred to as the Conditions
    of Tender.
  • When councils or government 'put out a tender',
    the government is asking for offers to do
    required work on a contract basis.
  • Once a tender is accepted by the government, it
    is binding to both the successful tenderer and
    the government.

Type of tender requests
  • Tender requests can come in many forms and
    include the following
  • Approach to Market (ATM)
  • Request for Tender (RFT)
  • Invitation to Offer (ITO)
  • Request for Proposals (RFP)
  • Request for Quote (RFQ)
  • Invitation to Respond (ITR)

What is the Difference?
  • All these requests share similar characteristics
    even though the names are different.

What is Included?
  • They generally will include details of the
    buyer's requirements. They will request evidence
    about the supplier's capability, experience and
    capacity to do the job.
  • They will typically request a fixed price or
    schedule of rates. More than one supplier will be
    invited to tender. There will always be a firm
    cut off time and date for responding to the
  • There will be a pre-determined criteria the
    responses are evaluated on. A contract will then
    be awarded to the successful supplier.

Tenders in Contract Law
  • If you make a bid via a tender and that offer is
    successful and then accepted, you have a legally
    enforceable contract as a result of that
  • The tender is not a contract in itself but will
    result in a contract when it is accepted. The
    submitted tender response forms part of the
  • So does the tender request and all other
    communication and documentation between you and
    the buyer.

Can a Professional Tender Writer help?
  • Yes, a professional tender writer understands the
    tendering process and can help you navigate it.
  • Red Tape Busters has a team of tender writers
    Australia wide, ready to help. Tender writer
    Sydney to Tender Writer Melbourne, tender writer
    Qld to tender writer WA, Red Tape Busters have
    all your tender writing needs covered.

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