Court Reporting Services: How to Make the Most of Real-Time Transcription: georgiareport

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Court Reporting Services How to Make the Most of
Real-Time Transcription
ByElizabeth Gallo Court Reporting, LLC
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• Real-time transcription has been proven to be
  incredibly valuable to lawyers especially when it
  comes to videotaped or remote depositions. But
  how can you be able to make the most of real-time
  transcription? Here are a few tips that can help
  you enjoy the most benefits out of using a
  real-time transcription service.
• With the continuous technological progress,
  things and processes of the old days are getting
  obsolete. Even legal matters and processes are
  being greatly impacted by the advancement of
  technology. Court reporting, for instance. The
  modern systems, devices, and tool which was once
  taken for granted by law firms and lawyers before
  are starting to become widely used today. As many
  lawyers witnessed and experienced remarkable
  changes in the field of court reporting, more and
  more lawyers are now utilizing these modern
  devices.

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• Is the traditional court reporting getting
  obsolete nowadays?

• Unlike the old times, audio and video recording
  devices are now easily accessible. This makes
  everyone with a digital recorder, camera, or
  smartphone able to easily capture audio and video
  recordings, even inside the courtroom. Lawyers
  are now utilizing these products of technology
  during a court proceeding, prosecution or
  administrative hearing, trial, and deposition.
  The question is, does this mean that court
  reporting is getting obsolete nowadays?
• Truly, the advancement in technology has made
  keeping records during a court proceeding,
  prosecution or administrative hearing, trial, and
  deposition faster and easier. However, no matter
  how sophisticated a certain recording device is,
  it cannot equal to the skills and experience of
  the court reporters in Atlanta GA.

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• Court reporters are professionals who transcribe
  spoken words during court proceedings into a
  written record that can be read, understood, and
  filed. They play a vital role in court hearings.
  Their job entails producing a valid and accurate
  real-time report of a court proceeding,
  deposition, trial, prosecution or administrative
  hearing. Court reporters in Georgia are required
  to have a professional work ethic. With this
  particular field of work, it is expected that a
  court reporter is always ready for the
  unexpected.
• Aside from recording all words that are verbally
  uttered by the witness and speakers in a court
  procedure, there are many other areas where a
  court reporter can provide service. They can work
  in live telecasts to provide translation for
  audiences who have hearing problems. They can
  also be of assistance to clients who need special
  services. One of the court reporting services
  that are real-time transcription.

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• What Is Real-Time Transcription?

• Real-time transcription is a way of capturing the
  record of any legal proceeding and producing a
  transcript within just a few seconds after the
  words are uttered. To be able to deliver a
  real-time transcription, the court reporters for
  legal matters need to be highly skilled and
  experienced. A typical steno machine is needed to
  type spoken words using the shorthand key
  combinations. Real-time transcription also
  entails using specialized computer software which
  instantly translates the key codes to text. The
  translated text will then be displayed on the
  screen so everyone in the room can see and read
  it. This court reporting service is also used in
  fields that require captioning like in the case
  of broadcasting.

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• How to make the most of real-time transcription?

• Real-time transcription has been proven to be
  incredibly valuable to lawyers especially when it
  comes to videotaped or remote depositions. It
  does not only provide instant trial transcripts
  but it also helps improve immediate annotations
  and advanced search capabilities, all of these
  can help in the quick progress of the case.
  Real-time transcription also allows advanced
  search capabilities and enhances the ability to
  directly quote something from the record. But how
  can you be able to make the most of real-time
  transcription? Here are a few tips that can help
  you enjoy the most benefits out of using a
  real-time transcription service.

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Pick the right court reporter

• As said earlier, a real-time transcription
  requires the court reporter to be highly skilled
  and experienced. This means that not all court
  reporters can do the job really well. The key to
  a successful real-time transcription is to pick
  the right court reporter. Hire the one that
  possesses such specialized skill.
• There are still many lawyers, paralegals, and
  legal assistants who are not yet aware of
  real-time transcribing. If a quick or live
  transcription is needed, they usually request for
  LiveNote, proprietary software that also requires
  the court reporter to complete a specialized
  education. When visiting the court reporting
  firm, make sure to let them know that you need a
  real-time feed or simply real-time so that the
  firm will know that you do not only need LiveNote
  but also a real-time software or real-time screen
  which the court reporter needs to bring during
  the hearing or deposition.

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Determine whether you need an expedited
transcript or not

• Normally, when the deposition is over, the
  real-time court reporter will provide you with a
  cleaned-up rough draft of the transcript. Though
  this is already included in the real-time service
  package, you can always opt not to get a
  cleaned-up rough draft. Make sure to make this
  matter clear with the court reporting firm so
  they can assign someone who can deliver your
  requirements. If you think you will need an
  expedited transcript or rough draft, let the firm
  know as well so they can send someone who can
  deliver the draft or transcript faster, most
  preferably someone who does not have a large
  backlog.

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Get ready with the document for reading ahead of
time

• Most of the time, when people read a document in
  front of the court or during a deposition, they
  do it really quickly not because they run out of
  time but because they know that the other people
  inside the court are also reading the document
  along with them. And when they read texts
  quickly, most of the time they do it without
  enunciating well the words or punctuations. For
  the court reporter to deliver a correct final
  transcription, he or she may ask you to provide a
  copy of the document. It pays to get ready with
  the document so that the court reporter can have
  it whenever needed.

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Marking the real-time feed

• Just in case you need to mark the transcript
  during the real-time feed and you use the Thomson
  Reuters Case Notebook or LexisNexis product
  CaseMap, you can ask the court reporter to export
  the portable transcript file and have it sent to
  your email. The notes you marked on the real-time
  transcript will be transferred to the rough draft
  and the final transcript.

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Provide the necessary information the court
reporter needs during the deposition

• Court reporters who are trained and skilled at
  delivering real-time transcription are expected
  to work faster than they usually do. However,
  hearing and typing in new words and names can
  take time. To speed up work, make sure that you
  provide the court reporter with the list of names
  of the witnesses or word glossary which will be
  mostly used during the litigation. This allows
  the court reporter to encode and enter the words
  and names into the stenographic dictionary before
  the deposition. It also allows the reporter to
  create brief forms that can help make the rough
  draft and real-time feed a bit faster and cleaner.

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• The court reporter will encode the words,
  phrases, or names they hear phonetically. To help
  the court reporter record the exact words or
  names, especially their spelling, you have to
  provide him the list of unfamiliar words and
  correct spellings of names. He can always ask you
  the same after the deposition, though, but it is
  better to have these names and words correctly
  written during the real-time transcription.

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2900 Chamblee Tucker Rd Building 13, Atlanta, GA
30341
https//www.georgiareporting.com/
. Elizabeth Gallo Court Reporting, LLC
Toll-Free Phone [phone]
Monday to Friday -gt 8 AM to 6 PM
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