How to Import Archived Outlook Email Into Gmail Using GML

1
How to Import Archived Outlook Email Into Gmail
Using GML
2
How to Import Archived Outlook Email Into Gmail
Using GML
You want to switch completely to Gmail, but you
want all your email in one place? Follow these
instructions to import your archived or saved
email from Outlook into your Gmail account.
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How to Import Archived Outlook Email Into Gmail
Using GML

• 1. Move your Outlook mailbox to Microsoft Outlook
  Express
• Open Outlook, then open Outlook Express (download
  it for free if necessary). In Outlook Express,
  select File gt Import and select Messages.
• In open dialogue box choose Microsoft Outlook and
  then select Next to import messages in Outlook
  Express.

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How to Import Archived Outlook Email Into Gmail
Using GML

• 2. Move your Outlook Express mailbox to Mozilla
  Thunderbird
• Download and install Mozilla Thunderbird (a
  free, open-source replacement for Outlook from
  the people who make Firefox). When prompted
  during the installation process, be sure to have
  Thunderbird import your mail and click Next.
• Choose Outlook Express and click next to import
  messages in Thunderbird. Installing Thunderbird
  allows extraction of your old mail from
  Microsoft's proprietary and difficult PST
  file format into a more open mBox file. While
  Thunderbird offers the option to import mail
  directly from Microsoft Outlook, the data is less
  likely to get corrupted if you add the
  intermediate step of importing to Outlook Express)

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How to Import Archived Outlook Email Into Gmail
Using GML

• 3. Download and install Google Mail Loader (GML)
• This is a free, open-source program by Mark Lyon.

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How to Import Archived Outlook Email Into Gmail
Using GML
4. Open GML loader, select the Find button under
"Configure Your Email File", and browse your hard
drive to locate the mail file for
Thunderbird. First, locate your Profile folder
using the instructions below. Then, look inside
to find your Mail folder. For Windows Vista and 7
Click the Start button. Type APPDATA. Click the
Roaming folder that appears in the search
results. Go to Thunderbird gt Profiles. For
Windows 2000 and XP Click the Start button and go
to Run. Type APPDATA and press OK. Go to
Thunderbird gt Profiles. For Linux and Unix Show
hidden files and folders. How you do this will
depend on your system. In Nautilus, for example,
go to View gt Show Hidden Files. Find
/.thunderbird/ltProfile namegt/ if youre using a
third-party build (ex. Ubuntu or Debian), find
/. mozilla-thunderbirdltProfile namegt.
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How to Import Archived Outlook Email Into Gmail
Using GML
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How to Import Archived Outlook Email Into Gmail
Using GML

• 5. Select and highlight the individual folder of
  mail you wish to import into Gmail
• Each mail folder appears twice - once with
  extension .msf and once without an extension.
  Select the item without an extension.

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How to Import Archived Outlook Email Into Gmail
Using GML
6. Open your Gmail account and, if possible,
clean out your Inbox All the archived mail you
import will go straight into your Inbox. Once it
does, you will want to select it and archive it
as necessary, which will be much simpler to do
without having to sort through other messages in
the Inbox at the same time. (Alternatively, you
can tag all current emails with a tag so they can
be easily located in the archives and returned to
the Inbox later.)
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How to Import Archived Outlook Email Into Gmail
Using GML
7. Choose the file type in GML There are two
options for mBox files. If you try with the More
Strict option and GML finds 0 messages in your
file, change to the Less Strict mBox option on
and try again.
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How to Import Archived Outlook Email Into Gmail
Using GML
8. Choose the message type Messages imported
from your Sent Items folder can be sent to the
Sent Items folder in GMail. However, they will
also appear in your Inbox, where you will then
want to delete them. (All other messages will be
sent to the Inbox, and from there you can select
them and archive them.)
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How to Import Archived Outlook Email Into Gmail
Using GML
9. Enter your Gmail address
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How to Import Archived Outlook Email Into Gmail
Using GML
10. Fill in the correct SMTP server name The
program defaults with a Google SMTP server, but
it may not work for everyone.
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How to Import Archived Outlook Email Into Gmail
Using GML
11. Click the Send to Gmail button in GML and
monitor the send process. If you have thousands
of emails, it could take hours to import. 12.
Open your Gmail account and review the progress
as GML imports your messages. 13. Organize your
Gmail messages - As your messages are being
imported, they can be archived from the Inbox (or
deleted from the Inbox if they are already
present in Sent Items). 14. Select desired
messages (or select all if desired) - Click
Archive. This will archive all the selected
messages. Repeat until all desired messages have
been archived.
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