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Work Organization Analysis & Design of Jobs

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Title: Work Organization Analysis & Design of Jobs


1
MGT 631HUMAN RESOURCEMANAGEMENT
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  • Topic 6
  • Work Organization The Analysis Design of Jobs

2
MGT 631HUMAN RESOURCEMANAGEMENT
Topic 6 Work Organization The Analysis
Design of Jobs
3
Topic 6 Work Organization The Analysis
Design of Jobs
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Objectives
  • Define job analysis and why it is important
  • Identify useful methods used in job analysis
  • Review how global trends have changed the nature
    of work
  • Apply the various options for flexible work
    arrangements

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Importance of Effective Job Design
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Approaches to Job Design
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Job Analysis
  • The systematic process of gathering and examining
    and interpreting data regarding the specific
    tasks comprising a job. .SHRM
  • Job analysis is the process of studying jobs to
    gather, analyze, synthesize and report
    information about job responsibilities and
    requirements and the conditions under which work
    is performed.
  • ..
    Heneman and Judge (2009)

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Importance of Job Analysis for HRM
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Components of Job Analysis
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Gathering Data for Job Analysis
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Job Description and Job Specification
  • A job description is a written description of a
    job which includes information regarding the
    general nature of the work to be performed,
    specific responsibilities and duties, essential
    functions, and the employee characteristics
    required to perform the job
  • A job specification is a written statement of
    educational qualifications, specific qualities,
    level of experience, physical, emotional, and
    technical skills required to perform a job.

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Job Analysis Outputs
Job Analysis
  • Job Description
  • Job Title
  • Job Location
  • Job Summary
  • Reporting Responsibilities
  • Working Conditions
  • Machines to be Used
  • Hazards
  • Job Specification
  • Qualifications
  • Experience
  • Training
  • Skills
  • Responsibilities
  • Emotional Characteristics
  • Sensory Demands

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Competencies
  • A competency is an integration of knowledge,
    skills, abilities, behaviors, attitudes, and
    personal characteristics that allow an individual
    to perform successfully on the job.
  • A competency is a measurable characteristic of
    a person that is related to success at work. It
    may be a behavioral skill, a technical skill, an
    attribute (such as intelligence) or an attitude
    (such as optimism).

  • ..Michael Lombardo, Lominger Ltd.

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Competency Frameworks
  • Organizational competencies
  • Required for all employees
  • Based on culture and values
  • Enables diversity of jobs done
  • Most commonly used framework
  • Referred to as soft skills
  • Can be job, family or department specific
  • Can be measured and developed
  • Leadership skills behaviors
  • Identify Develop future leaders
  • Can be global for MNCs
  • Can be used for succession planning
  • Job specific proficiency skills
  • Common in IT and Professional roles
  • May require specific training or experience

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Importance of Competencies
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Alternative Work Arrangements
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In Review Manager Obligations
  • Organize staff to meet organizational goals
  • Be aware of skills experience of staff
  • Stay aware of department issues and conflicts
  • Understand the job analysis process and
    importance
  • Utilize alternative work schedules when
    beneficial to employees and the organization
  • Continuously maintain high ethical standards

End
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