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HR and PAYROLL SOFTWARE

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Cilfi is a certified complete HR end-to-end workflow automation application. It lets employee’s details kept in place and ensures an accurate compensation for their services every month, while accounting for their leaves and absences. Besides helping with hiring and onboarding, Cilfi also aids in smooth employee exits for those who are resigning and for those who are retiring. The solution also eases the flow of rehiring process. Cilfi is a complete HRMS package. – PowerPoint PPT presentation

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Title: HR and PAYROLL SOFTWARE


1
HRM SOLUTION FROM FOCUS INFOSOFT Cilfi Says Hi !!
Your Personal HR Assistant!
Proprietary and confidential do not distribute
www.cilfi.com www.focusinfosoft.com
2
HELLO, I AM CILFI - WELCOME TO MY WORLD!
2
A brain child of the experts from Focus Infosoft
Pvt. Ltd., I am on a Mission to help
organizations automate important tasks, improve
productivity and save time since 1999!
3
SOME OF MY HAPPY BOSSES ?
3
4
IS IT IMPORTANT TO MOVE TO AUTOMATION?
4
A BIG YES!!
Reduce Manual Errors which Ease out the
operations Managerial Decision Making with
Customized Reports
Transformation from People Driven Organization
to Process Driven One - Improves Internal
Controls
A step closer to being Paperless organization
leading to time cost savings
5
WHY HR AUTOMATION?
5
Payroll Automation Reduces the Costs of the
Invoice and Paycheck Errors by 80
- Per American Payroll Association
6
WHAT CAN I HELP YOU WITH?
6
On- Boarding Joining
Asset Management
Employee Directory
Employee Self Service
Mobile Application
Attendance Management
Teams Location Tracking
Modules that can make your HR fully Automated
Leave Management
Performance Management
Excellent Good Average
Payroll/ Compensation
TDS Statutory Compliances
Reporting Analysis
Loans Advances
Audit Trail
Expenses Reimbursement
Exit Management
7
WHY AM I POPULAR WITH THE HR PERSONNEL?
7
End to End Hire to Retire Process
Error Free Payroll Generation
Custom HR Policy
Compliance Management
Track your Sales/ Project/ Onsite staff
Custom Size Fit All Solution
New Age Mobile App Driven ESS
HR Analytics
8
AND A PERFECT COMPANION TO BE ADOPTED.
8
Value for Money
Lower Lead Time
Most Configurable
Smart Intuitive
Highly Integrated
9
MORE IMPORTANTLY RESULTS SPEAK FOR ITSELF!
9
10
MY VARIED EXPERIENCE LEVELS TO BEST SUIT YOUR
NEEDS!
10
  • All features of Cilfi Specialist along with
  • Employee Self Service Module

Cilfi Head
  • All experience of Cilfi Associate along
  • with
  • Compliance Reporting and
  • Audit Trail

Cilfi Specialist
  • Employee Management
  • Attendance Leave Mgt.
  • Compensation Management
  • Bonus/ Arrears/ Overtime/ Loans Mgt.
  • Reports
  • General features of the software

Cilfi Associate
11
AT YOUR SERVICE --MEET MY SUBJECT MATTER EXPERTS!
11
Divya Kumar Director-- Operations MBA, B.
Tech, PMP, CSM With over 11 years experience
in IT industry, consulting and partnering with
clients right from requirement gathering to
suggesting solutions to implementation has a
knack of solving problems
Sanjeev Gupta Sr. Project Coordinator MBA,
B.Com 20 years of project management
experience with in depth knowledge of Cilfi
HRMS Focus PowERP. Exposure of leading the
implementation for over 50 clients in
industries like Glass, FMCG, Pharmaceuticals etc.
Paras Jain Manager - Client Success MBA, B.
Tech Highly passionate self driven
professional who lives breathes by the Mantra
of ?Customer First?. Well experienced in the
implementation of HRMS well aware of the
common problems solutions of HR processes
12
Cilfi Modules
MORE DETAILS FOR YOU!
13
EMPLOYEE MANAGEMENT
Information Right From Application
13
Process To Relieving!
Manage the employee life cycle in the
organization Right from the Application
process, Offer Letter, Promotions till Relieving.
Respective documents can also be uploaded and
are available to view, copy delete to the
users with appropriate rights.
Notifications for Birthday, Anniversary etc. are
also available.
Effectively manage the database of all the
employees with
  • Bio data Photograph
  • Qualifications / Certificates
  • Designation Compensation details

14
ATTENDANCE LEAVE MANAGEMENT
Keeping An Account Of The Holidays!
14
Attendance leave management of employees is
an important aspect the module gives you
flexibility to define leave heads configurable
to your
Users can generate detailed reports with
information such as
Attendance can be maintained daily, weekly,
monthly and/or twice a day with the feature of
exception marking.
needs.
  • Eligible leave types allocated for different
    employee groups
  • Leaves taken, approved, rejected and/ or pending
    for employee(s)

Attendance of different types of employee like
Temporary, Permanent can be maintained along
with Overtime calculations
Define multiple Leave heads like Casual/
Earned/ Sick/ Maternity etc.
  • Reliable management system to manage employee
    absence, calculate leave
  • accruals and make payments accurately.
  • Attendance through Bio-metric Machines/ Smart
    Cards

15
PAYROLL COMPENSATION MANAGEMENT
Keeping Stock Of The Money!
15
Own earning deduction heads and the
calculation rule for each can be defined
Grading and Scaling of salary are also available
Generate Pay Slips, Salary register, ITR forms
etc.
Maintain flexible rules and calculation formulae
for salary of the employees
Features like Cash Register, Cheque register
Bank Transfer (Bank Letter) are available
Separate treatment for salary and wages is also
possible
The module enables the organization to process
salary with all types of allowances deductions
like
  • TDS, PF, ESI, Gratuity, Professional Tax
  • Overtime, Arrears, Leaves, Loan accounting
  • Month wise/ Period wise Earning/ Deduction
    statement

16
BONUS/ ARREARS/ OVERTIME/ LOANS
Relatively Smaller But Important Aspects!
16
Provision of Incentives (Fixed/ Variable) to
accommodate the most common form of Compensation
structure these days.
Overtime Calculations with parameters like max.
no. of hours per day/ week/ year along with
provisions under the labour law.
Details of stationary issued, misused, lost and
returned can be maintained in the software.
Employee Asset Management system helps maintain
information like company vehicles, computers,
credit cards, mobile phones ID badges.
Employee Asset Management system helps maintain
information like company vehicles, computers,
credit cards, mobile phones ID badges.
Arrears calculation and payment schedule can be
easily managed as per the company policy.
Multiple reports can be generated like
  • Monthly/ Daily Overtime Listing Report, Employee
    specific overtime multiplier, Overtime Advice
    Form etc. can be easily extracted.
  • Arrear Reports like Arrear Slip, Employee wise
    Calculation, Back Date Increment etc. can be
    generated.
  • Loan comparison and Loan balance reports etc.

17
HIRE TO RETIRE LIFECYCLE
Cilfi Helps You Maintain Complete Lifecycle Of
The Employee
17
  • Candidate to employee transfer
  • PF, ESI, Labour law documentation
  • Documents collection
  • Job Description Job
  • Postings
  • Resume collection
  • Offer letter creation
  • Appointment letter

Hiring Activity
Joining Formalities
  • Relocation / New Role
  • Salary Change/Appraisal
  • Attendance
  • Salary/Loans/Arrears
  • Tax saving Mgt.
  • Exit Form Creation
  • Full and Final creation
  • Exit interview details
  • Gratuity Calculation

With in Organization
Exit Formalities
18
COMPLIANCE REPORTING AND THE RULES MATTER!
18
PF, ESI, Professional Tax Labour Welfare Fund
calculations are managed end to end in Cilfi
cover all statuary requirements as required
under respective laws of the country
Labour Welfare Fund estimation report LWF
Deduction Report can be generated
Professional Tax feature covers Predefined
state wise tax and Predefined state wise
welfare fund
Directly export reports for E-TDS Returns
PF Reports
  • Monthly Statements, Form 5, Form10, Form12A, Form
    3A, Form 6A, Export Files for PF Department
    (Employee Data, Monthly Wages, Left employees,
    Electronic Challan Return (ECR))
  • Monthly Statements, Form 3, Form 5, Form 6, Form
    7, Export Employee master data for ESI department

19
LETTER CREATION
SOFTWARE CREATED AUTO LETTERS
19
Our Software help in direct creation of not only
various statuary reports but it also helps in
creation of various company specific letters like
Offer to Appointment creation
Promotion letter
Appraisal letters
Probation
Bank cover letters salary issuance
Resignation acceptance letter
Experience letter
Full and Final breakups
Form 16
All statuary letters and reports
PF Form Regular
PF forms Withdrawals
PF Forms joining
20
PERFORMANCE MANAGEMENT SYSTEM
20
  • Keeping Track Of Team To Reach Right Objective
  • Performance Management module helps all HRs to
    track and implement performance management for
    entire or selective teams of the organizations
    with ease. PMS module includes sub modules like

Balanced Score Card
Probation
Confirmation
Goal Setting
360 Feedback
Employee Manager-HR Workflows
Appraisal letter printing communicating
Optional Bell Curve Team, Department Company
level
Multi level Approvals
Confirmation Approval
  • Other important features included are

Face to Face meeting setting
Skip level requests generations
Review Meetings
21
EMPLOYEE SELF SERVICE (ESS)
Empowering Employees, Reducing TAT
21
Employee Data Employee Self Service provides
option for all employees to maintain their
personal data themselves.
Pays lips
Restitution
YTD Pay slips
Self Service Employee can also request for
leaves online, raise travel claims, ask salary
advance.
Travels
Pay slips Employee can view/track Pay slips,
Leave information, Salary structure etc.
Tax Declaration
Ticketing
Intranet ESS can also double up as an intranet
for the organization to broadcast internal
news or setup internal notice board etc.
Ticketing
Form 16
22
EMPLOYEE SELF SERVICE ON MOBILE APP
22
Empowering Employees, Reducing Tat Apart from
features available on Web ESS, Mobile App has
further more features set available
Employee Directory
  • Remote Attendance
  • Office Location
  • Client Location
  • Sales Employee Location
  • Attendance with image
  • Location tracking of team members
  • Current location
  • Historical location
  • All in-house employees number
  • Employee- Manager details may be fetched
  • True caller like feature for incoming mobile
    calls

Dynamic Reports and Dashboards
23
AUDIT TRAIL
Catching The Discrepancies
23
System generates the log of all changes in
fields as defined by the management
System tracks and displays details like
historical changes and Users responsible for
the change
Eg. Salary Payment Reconciliation provides
differences between the last calculated salary
current months salary
Be confident to catch and correct any
discrepancies that may arise due to manual errors
24
SMS EMAIL INTEGRATION
Enhanced Capabilities Of Sending SMS Emails
24
Integration with majority of modules
Emil SM alerts are one way or two way
information broadcasting recording tool to
help company Send relevant information to the
stakeholders i.e. Vendors/ Customers/ Employees/
Management etc.
Email/ SMS Scheduling Status Reports
Notifications like Attendance, Salary Slips,
Leaves update etc. can be generated through the
software
25
Reporting Functionality
Standard Do-it-yourself Reports
25
Plenty of Standard reports for each module
readily available
All reports can be exported to Excel/ Word/
HTML/ PDF
The access can be limited to users basis role /
location
Customized period definition for all reports
Any report can be E-mailed
  • Additionally Do It Yourself (DIY) Reporting also
    available
  • with following features
  • Filter ? Group by/ Multi level Grouping
  • Sort/ Multi-sort ? Find out Count, Total, Min,
    Max, Average
  • Freeze Panes ? Save customized reports for future
    reference at all
  • Add/ Remove fields, Move columns

26
APPLICATION SECURITY
Safety Of Your Data Has The Utmost Importance!
26
Inbuilt Continuous Checks
User Access
Application Access
  • Roles
  • Responsibilities
  • Account level
  • Maker/ Checker System
  • Control Duplicate payments
  • Machine based rights
  • Branch Level authenticity
  • Web Based
  • Tracking of Exceptions
  • Audit Trails

27
How Adoption of HR Technology can Increase your
Business Productivity
28
HR CHALLENGES
28
Complex Variable Payroll Needs
Maintaining accurate employees data/profile
from Different Locations
High Turnover rates Compliances from
Seasonable Hiring
Manual paper work prone to misuse / misplace
files data
Time Consuming Complex Statutory Compliance
Regulations
Forecasting Unpredictable Labour trends
evaluating Labour Cost vs. Sales
High Expense on Temporary Seasonal Labor Staff
Hiring Employment
Access to Employees for Important Information
Documentation
Punching Manual Entry Database Record Mgmt of
labour Staff Employees
Irregularity in Work time Shift by Employees
Workers
29
WHY GO FOR HR AUTOMATION?
29
Enhance Customer Service Quality
24x7 anytime -anywhere access for effective
employee engagement
Bring Greater Consistency to the workplace
Keep everything on your finger tips with instant
real-time access from Mobile
Empower Improve Companys culture
360 degree visibility of your businesss
performance teams productivity
Always Keep your employees motivated with
on-time Pay
Automation of Computation Process of Multiple
Complex Job Rates
Robust technology and powerful data security
Powerful Calculation Engine to ease your payroll
processing
30
WHY SELECT CILFI?
30
Keep centralized record of unlimited employees
Simplify Multiple Shifts Scheduling Payroll
processing
Flexible to use customizable 40 Earning 40
Deduction heads
Multi Location Route tracking of team
Multi Company with minimal cost of each
additional company
Up-to-date predefined regulations for State
wise Statutory Compliances
Fit for every business type from small, midium
large
Cost center Budget allocation to locations or
Departments
Centralized monitoring controlling of your
field force
Keep everything at one centralized place
31
SUCCESS STORY
31
Sagar Ratna Foods Rely on Cilfi to Digitize
HR Payroll Processes
Features Reduce time in spending in payroll
generation shift duty hours wise Saving cost
time Energy with adoption of
technology Better collaboration ease your
decision making with reporting audit
trail. Helping in budget allocation to food
staffing expenditure
Overview Sagar Ratna started its first branch
in Defence Colony Market in 1986 which is now
established its presence in NCR through company
owned branches and beyond NCR through franchise
outlets.
Challenges Managing multiple complex pay rate
requirements Time taking report data
maintaining for multiple locations, Companies
franchise Improper Unorganized Staff Shift
management which impact attendance
payroll Complex tedious multiple state
location wise taxes computation
Digitalization of entire process of HR payroll
will not only benefit to Sagar Ratna but also to
their 12 Companies such as Shri Rathnam, Red
Chilli, Swagat, Ocean Pearl etc under the same
brand.
32
It is an immutable law in business that words are
words, explanations are explanations, promises
are promises but only performance is reality
--And we are glad our work speaks for us.
47
Contact Person Paras Jain (Business Development
Manager) 91-9540-008-860
Focus Infosoft Pvt. Ltd. O?ce 302, Pearls
Corporate W Mall, Manglam Place, Near Deepali
Chowk, Sector--3, Rohini, Delhi --110085
(India) Phone 011--45112511 15 Fax
011--45112515 Ex. 32 www.focusinfosoR.com
www.cil?.com
33
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