The Pros and Cons of Web Conferencing - PowerPoint PPT Presentation

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The Pros and Cons of Web Conferencing

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Web conferencing is a broad term that loosely defines the different kinds of online collaborative services which include webinars, webcast and business meetings held online. Here we’ll discuss some of the web conferencing advantages and disadvantages. – PowerPoint PPT presentation

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Title: The Pros and Cons of Web Conferencing


1
Web conferencing is a broad term that loosely
defines the different kinds of online collaborativ
e services which include webinars, webcast and
business meetings held online. Web conferencing
rose in popularity with the rise of the internet
and real time communication methods. The most
recent of which was Skype. Web conferencing types
have proven themselves to be very essential in
the business world, the educational world and in
general to the sharing of information
globally. Web conferences may be central
disseminated where a middle person offers
information to other people in different places.
This form of web conferencing is more common for
lectures and educational information. The other
form is webinars where conferences are held
between two different people in different
locations. Most of the time, the meeting is real
time and has many or just two different
participants.
Web conferencing is very common in our world.
There are actual companies which offer free cloud
video conferencing such as ezTalks. Some of the
web conferencing advantages and disadvantages
will be discussed below
Pros of W eb Conferencing
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  • Cost and time efficient
  • In the olden days, before the popularity of web
    conferencing, business meetings involving people
    from different geographical locations required
    months of preparation, a lot of expenditure in
    terms of hotel services, transport as well as
    travel fees. Days were spent in procuring
    tickets, visas and in airports.
  • With web conferencing however, you only need an
    hour in the most to allow everyone to log into
    their account, and settle in for the conference.
    There is no need for settling, no need for
    hotels and tickets.
  • Even in cases where the company does procure a
    web hosting service provider, the cost
    difference is incomparable.
  • No location fees
  • With the hospitality industry becoming more and
    more expensive, it is a welcome relief to find
    ways of passing messages across without having to
    pay for a room or a conference hall. Web
    conferences can be held from any location as long
    as it has no background noise.
  • Increases productivity
  • Planning for and scheduling for any meeting takes
    a long time. Booking rooms and planning for the
    attendees, the schedules and monitoring
    attendance is more work that is not cut out for
    an individual. In most cases, the whole process
    wastes time that would have otherwise been spent
    on the actual meeting.
  • Web conferences are an efficient way of
    increasing productivity by reducing preparation
    time.
  • Application and desktop sharing

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  • availability of material in real time and without
    the need for photocopy. Web conferencing
  • bridges the constraints of physical location.
  • Employee training is made easier
  • In companies where active participation of
    employees is integral, finding time to stop
    working and attend training meetings is almost
    impossible. Web conferencing allows the
    employees to be trained in their own time and
    with the same information. In advanced
    trainings, it is even possible to create simple
    exams to gauge their understanding of the
    information provided.
  • Improved customer services
  • Good customer service is based on the promptness
    of response after a complaint is lodged by a
    client. The constraints of time and physical
    location make it impossible to give clients the
    kind of prompt and immediate response they so
    deserve.
  • With web conferencing however, customer service
    personnel can be reached in real time and be
    able to sort the complaints of the client. This
    goes a long way in improving the rating of your
    company on these ranking websites. A great
    advantage of web conferencing in business.
  • Flexible
  • Web conferences allow for impromptu meetings that
    would otherwise be impossible to hold on short
    notice. Web conferencing has allowed meetings to
    be held among people on completely different
    time zones.
  • Diversity

Cons of W eb Conferencing
4
  • As with every coin, there are two sides. The
    following are some of the disadvantages of
  • web conferencing.
  • Hacking
  • Hacking is a real threat in our society right
    now. Even with the tightest of securities, there
    is bound to be a few loopholes here and there
    which if explored can and will open the door to
    breach of security. Hackers can get access to
    private conferences and leak information that
    may be paramount to a company.
  • Sharing is open to breach of privacy
  • Due to the sharability factor, it is very
    possible to get information which want designed
    for the public reaching the public. Slight
    openings may bring with them massive loses in
    trust.
  • Information which should otherwise be obtained
    through a fee may become accessible to
    individuals who hadnt paid for it.
  • Conferencing servers may prove to be additional
    costs
  • In an attempt to protect the integrity of their
    meetings and information, some companies are
    choosing to invest in their own servers. This is
    a move geared towards eliminating the risk of
    hacking and unintended sharing.
  • The cost of setting up cloud servers beats the
    logic of engaging in web conferencing to save
    costs.

Conclusion
All in all, web conferencing is definitely a step
in the right direction. Even with the
few challenges here and there, web conferencing
still remains one of the best ways of passing
information across. https//www.eztalks.com/video
-conference/pros-and-cons-of-web-conferencing.html
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