Hardware and Software Requirements for Video Conferencing - PowerPoint PPT Presentation


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Hardware and Software Requirements for Video Conferencing


Following through the requirements can help a business hold meetings instantly and get everyone attending regardless of where they are. Everything you need to know is discussed below. – PowerPoint PPT presentation

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Title: Hardware and Software Requirements for Video Conferencing

Majority of today's businesses are adopting video
conferencing system in running meetings and
conferences. This mode of connectivity not only
brings efficiency and productivity but also cuts
down on business costs. However, to ensure
proper communication, there are a number of
hardware and software requirements for video
conferencing that must be met. Following through
the requirements can help a business hold
meetings instantly and get everyone attending
regardless of where they are. So, what hardware
and software is needed for video conferencing?
Everything you need to know is discussed below.
Here we list main hardware and software
requirements for video conferencing.
Main components of a video conferencing
system Video Conferencing Hardware
Requirements 1. Camera
  • One of the most basic hardware used in video
    conferencing system is the web cam. This camera
    is basically used to record a video signal sent
    to people on the other end of the live session.
    Businesses particularly need high-definition (HD)
    conferencing cameras that
  • come with advanced features like remote control
    pan, tilt and zoom. In the medical applications
    or educational conferences, participants may need
    to use additional or secondary cameras to ensure
    more clarity. Adopting HD cameras simply ensures
    participants enjoy the highest resolution even
    with the largest images.
  • Codec Unit
  • Another important hardware required for video
    conferencing is the CODEC (coder- decoder). Its
    major work is to take audio and video feed,
    compress it and then transmit it via an IP
    network. It also decompresses or expands incoming
    audio and video stream and maintains the
    networks data link.
  • Video Display
  • Video display is a very important component of
    any video conferencing system. It is mainly used
    to provide monitor display for live video
    conference sessions. Some of the most common
    video conferencing displays available in the
    market include LCD, HD Plasma display, LDP
    Projector and XGA PC Type Display. Majority of
    businesses prefer high-definition display
    ranging between 720p and 1080p because they offer
    the best resolution. Such displays also offer
    extra viewing space compared to standard monitor
  • Microphone and Speakers
  • Microphone and audio subsystems are also an
    important part of hardware needed for video
    conferencing. Analogue microphone pods can be
    used to meet video conferencing needs,
    especially for a small group of people.
    Participants need microphones or headsets to
    communicate with attendees on the other end
    during a live session.
  • Intermediate video collaboration systems adopt a
    gated selection of digital microphones that run
    on integrated software. These types of
    collaborative microphones are used in

  • large group interactions. Microphones used in
    video conferencing should be able to deliver
    instant connectivity and cancel any background
  • To complete the list of video conferencing
    hardware requirements, a business needs to find
    a good set of speakers that produce clear audio.
    Poor quality speakers can lead to participants
    not hearing everything or missing out on
    important details of the meeting.
  • Video Conferencing Software Requirements
  • Desktop End-Point Software
  • Desktop endpoint applications or browser-based
    interfaces are software in a PC that facilitate
    access to instant video conferencing. These
    applications simply rely on existing built-in
    cameras or external USB-connected devices to
    relay information. For the audio system to work
    perfectly, it must work with integrated
    microphones, speakers or any other USB-connect
    devices. Many video conferencing providers, like
    Zoom, Lifesize
  • and ezTalks, released its own video conferencing
    software, which are fully compatible with
    Windows, Mac, iOS and Android. Browser-based
    clients can also make use of webRTC (web
    real-time communication) capabilities of browsers
    like Firefox and/or Chrome to support video
  • Broadband Internet Access
  • In order to enjoy instant video conferencing
    streaming, a business needs a high-speed
    internet service. Getting a broadband modem,
    instead of a standard modem, can help deal with
    the huge bandwidth that's involved in running
    live conferencing sessions. The aim of having a
    stable internet access capability is to ensure
    smooth instant streaming, clarity of audio/video
    and consistency in making presentations. PCs used
    in connecting to video conferencing sessions can
    establish internet access through routers fitted
    in the business offices.
  • Mobile Video Apps

Mobile video applications can enable meeting
attendees to participate in video conferences
via their smartphones, tablets or iPads
regardless of wherever they're located. 4. Web
Conference Software Adopting web conference
software can help add a number of important
features to a business' video conference needs.
These video conferencing software not only
facilitate VoIP (Voice over Internet Protocol)
communication but also allow for video streaming,
application sharing and private text chats. Most
of the software also come with record and
playback ability, whiteboards, instant messaging
and inbound faxing. They can simply be a perfect
addition to your list of hardware and software
requirements for video conferencing. Conclusion
These are among some of the video conferencing
hardware and software requirements that you
might to consider as a small business. While
acquiring all these components can cost you
extra money, it will pay off in the long run.
Having a stable video conferencing system will
ensure efficient communication, higher
productivity and reduced costs. Investing in
hardware and software for video conferencing is
simply worthwhile.
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