How to Create Nice Voicemail Greeting - PowerPoint PPT Presentation

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How to Create Nice Voicemail Greeting

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Your voicemail message is heard by many people. Including important clients, investors or costumers. This outgoing messages represents you and your company. – PowerPoint PPT presentation

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Title: How to Create Nice Voicemail Greeting


1
HOW TO CREATE NICE VOICEMAIL GREETING
2
  • Your voicemail message is heard by many people.
    Including important clients, investors or
    costumers. This outgoing messages represents you
    and your company.
  • It is better to have a succinct, clear and
    well-scripted voicemail greeting especially if
    you are in a professional area. Have professional
    answering machine message that will ensure your
    callers to leave their details and important
    messages.

3
  • Making the ideal voicemail greeting is important.
    It can give callers a first impression of you, so
    leaving a polite, professional greeting is
    important, especially if a potential employer is
    calling you. It is better to record an
    informative and friendly greeting that makes you
    look good.
  • but you can also use creative answering machine
    message, that will not piques the interest of
    your caller.

4
MAKE A LIST
  • A good business voicemail greeting example must
    include
  • Companys name
  • Option for immediate assistance if applicable
  • That you will return the call
  • Make a list of all the basic information you
    wanted your caller to get. Include your business
    name, and an apology statement that you are
    unable to get the call. and information you would
    like from the caller such as name, number, and a
    brief message concerning the purpose of the call.

Good day! This is John Smith of Meganorth Reality
Corporation. I am at the office today but not
near my desk right now. Please leave your name,
phone number and message and Ill get back to you
soon. If you need to speak to someone immediately
press 1. Thank you.
5
WRITE DOWN YOUR SCRIPT
  • A good office voicemail greeting must include
  • Your name
  • Companys name
  • Option for immediate assistance if applicable
  • That you will return the call
  • It may sound silly, but it is best to write down
    what you want to say in your voicemail greeting.
    You wouldnt want the caller to hear you stutter.

Hi this is Jennifer of Megalink. Im sorry cant
get your call, but please do leave your name,
phone number and message and Ill get back to you
as soon as possible. Thank you.
6
BE CREATIVE
  • But you can also use creative answering machine
    message, that will not piques the interest of
    your caller.
  • Making the ideal voicemail greeting is important.
    It can give callers a first impression of you, so
    leaving a polite, professional greeting is
    important, especially if a potential employer is
    calling you. It is better to record an
    informative and friendly greeting that makes you
    look good.

Did you know you have to wait two full months for
your hair to grow half an inch? So if you were
thinking your new 'do would grow out while on
hold, you're mistaken, we'll get to your call
much sooner than that, and by the way we love
what you've done with your hair.
7
READ OVER YOUR SCRIPT
  • Tips for home voicemail
  • Do not say you are not home. This is for security
    reasons.
  • Keep it simple and brief.
  • Check out a home voicemail greeting example.
  • Reading out loud what you have written is the
    best way to know if you forget some information
    in your voicemail. Be sure it sounds professional
    and friendly. You want your caller to feel
    comfortable leaving a message.

Hi, jane here. Im sorry I cant get your call
right now. But please leave your name number and
message after the beep. And ill return your call
immediately. Thank you and good day!
8
RECORD YOUR GREETING
  • Leaving a Short personal voicemail greeting can
    be appreciated if you sound friendly.
  • Send a nice birthday greeting that is has a
    personal touch.
  • When youre done practicing how to say your
    greeting, it is time to record it.
  • Limit background noise, you want your caller to
    hear what you are saying not the loud music or
    barking dog in your room.

Hello there! I just want to greet you a happy
birthday. May all your hearts desire be granted.
See you soon. Hugs and kisses!
9
READ YOUR SCRIPT
  • Give a brief set of instructions on your holiday
    voicemail greeting, the information that you
    would like the caller to provide so you can be
    informed when you return the call.
  • Now that you are recording, read your script.
  • Remember to modulate your speaking voice so it
    would appear clear on the other line. And speak
    in a friendly conversational tone.

Thank you for calling ABC Corporation we are
currently closed for the holiday. Please leave
your name, phone number and message and we will
return your call as soon as we open.
10
PREVIEW YOUR RECORDING
  • When doing are recording a voicemail always
    inform the caller that you apologize for missing
    the call and will return it as soon as possible.
  • It is best to listen to your creative voicemail
    greeting. This is to ensure that you have spoken
    in a clear and polite manner, and that you have
    included all the important information you wanted
    to say.

You have reached LMN Office. Were afraid we
cant answer your call. Kindly leave your name,
number and message after the tone so we can
return your call ASAP. Thank you.
11
HAVE SOMEONE TO CALL YOU
  • A quick and concise message will engage the
    listener than a long winding messages.
  • Having a trusted friend to call you and listen to
    your medical office voicemail greeting and
    consider their opinions and suggestion, would
    help to make your message better.

Thank you for calling QRS clinic. We are
currently closed in observation of Labor day.
Please leave your message and we will get back to
you as soon as possible.
12
ADD HUMOR
  • Be creative in your voicemail greetings, so as
    not to bore your callers whos been waiting for
    you to call back.
  • You can consider to make a funny voicemail
    message to greet your callers in a good an
    positive way. This is not for the professional
    domain though.

(singing in the tune of Call me maybe) Hey I
missed your call I hope you arent crazy but
leave your name and message, and I will call you
maybe.
13
  • You may have the best answering machine, but a
    proper voicemail greeting is important for it is
    a reflection of you. We are here to custom your
    voicemail greetings. With our team of experts we
    ensure you will have only the best. Hurry and
    order yours now at voicemailgreeting.net
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