Scouting For The Right ERP Implementation And Solution

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Scouting For The Right ERP Implementation And
Solution
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Today, there are many ERP options available in
the market. Selecting or making the right choice
of ERP Solution for your business is one of the
crucial business decisions. While many companies
feel that any software or ERP will work and their
organizations will simply adapt to the
functionality of the software. The right ERP can
propel your company forward while the wrong
decision may potentially be catastrophic. This
article will delineate key steps in the ERP
selection process. Thus, the decision shouldnt
be taken lightly or made with incomplete
information.
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Selection of Committee

• This is first and most important step of
  Selecting the Right ERP System. Members of this
  committee should be decision makers in the
  organization representing all relevant
  departments.
• While electing the committee leader, most of the
  companies makes mistake that they select IT
  professionals only. ERP solution is the Business
  decision and not an IT decision. IT plays only
  support role in this process. Committee Leader
  must have a deep knowledge and understanding of
  your business and the Industry, and should have
  the authority to bring about change.
• Members of the committee need to understand the
  importance of the ERP selection process and make
  the required time commitment towards this.
• Final decision maker, who is going to sign the
  contract, should be part of committee. Selecting
  an ERP is a big decision for any company, its
  important to have the final decision maker
  involved as much as possible in extensive meeting
  discussions.

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Conduct a Process Review and Analysed your
Business Needs

• While selecting right ERP solution Business
  Needs is playing very important role and not
  what You Want. Wants are only important at the
  very end of the process if you have uncovered
  several potential products that meet your
  Business Needs.
• Firstly define and document your current
  business process also highlight the pain/strength
  point. Also include the processes should look
  like in the future (to-be state) and the
  corresponding business requirements. These
  processes and requirements should eventually help
  while software demonstration.
• Many company neglects to involve end-users
  requirement and eventually lead to the failure of
  the project. End-user must be involved in the
  project at the beginning of the project until the
  end.

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Evaluate the Technical Fit
It is very important to understand how a
potential ERP solution will align with your
current infrastructure. Also, consider the
availability of support technical resources in
the organisation.
Local or Cloud
One more important consideration is whether to
install locally or go with a cloud-based system.
Both have its own advantages, a local
installation will generally have a higher upfront
const, but lower ongoing maintenance fees. On
the other hand, a cloud-based install, has much
lower upfront costs, but higher maintenance fees.
It is important to select the right option as per
the business requirement.
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Customization
Many companies are in niche industries not easily
served by off-the-shelf software. You need an ERP
system that is designed from the ground up to
allow in-house customization and configuration to
serve you a better result. Some ERP systems, such
as Dynamics NAV, are specifically designed to
allow easy extensibility and customization.
Integration
If your business relies on specific software,
such as Microsoft Office/Outlook or any other
software, picking an ERP system that integrates
with your existing software can save you both
time and money.
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Reporting
You need to be evaluating the reporting needs
depending on business processes to decide the
potential ERP solution. Below are the important
factors to consider when choosing the right
system. - Which trends are going to monitor
over next five years? - What kind of
information, do you need to retrieve? - What
type of analytics do you need to access?
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User Training
ERP systems involve big change for people, and
the system will not do you anything good if
people do not understand how to use it
effectively. Therefore, spending time on money on
training, change business processes (if
required), etc. is crucial to any ERP project.
Without adequate training to end user, it is very
risky to rollout the new ERP system.
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