Avoid these 8 common mistakes when writing emails - PowerPoint PPT Presentation

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Avoid these 8 common mistakes when writing emails

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Communication via email is an easy and well accepted method of exchanging information these days. An email is written very quickly and the person on the receiving end can read what was written just seconds after the mail got sent. Still there are some possible mistakes one can make when drawing up an email. Want to know which ones? Then read on… – PowerPoint PPT presentation

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Title: Avoid these 8 common mistakes when writing emails


1
FREELANCER TIPS
  • Avoid these
  • 8 common mistakes
  • when writing emails

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You can find more freelancer tips
on www.freelancermap.com/freelancer-tips
2
Avoid these 8 common mistakes when writing emails
  • Email often plays a huge role in professional
    communication. A freelancer spends a lot of his
    daily time writing emails, but everybody is prone
    to mistakes. These can vary in effect sometimes
    your messages will land directly in the spam
    folder, wont get read or are not enticing enough
    to get an answer. Sounds familiar? Heres a list
    of the eight most common email mistakes that you
    should avoid at any cost

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(No Transcript)
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1) Unprofessional address or using multiples
  • Email often plays a huge role in professional
    communication. A freelancer spends a lot of his
    daily time writing emails, but everybody is prone
    to mistakes. These can vary in effect sometimes
    your messages will land directly in the spam
    folder, wont get read or are not enticing enough
    to get an answer. Sounds familiar? Heres a list
    of the eight most common email mistakes that you
    should avoid at any cost

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2) Bad subject
  • Next up are bad subject lines. Either too long,
    too vague or just not saying anything at all.
    Hello is not a good subject line. Try
    expressing what youre trying to accomplish with
    your email and keep it as short as you can
    otherwise it might not get opened at all.

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3) Inappropriate addressing or language
  • Address people properly and respectfully, without
    using jargon, at least until you get to know them
    really good. If youre not sure where you stand
    with a client after having exchanged a couple of
    emails, it is always helpful to see how they
    address you and stick to that.

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4) Not coming to the point
  • Everybody spends a lot of time on emails but is
    aware that they could be doing other, probably
    more productive stuff in the meantime. So try not
    to waste anybodys time neither yours nor your
    emails recipient and get to the point, keeping it
    short and sweet.

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5) Mass emails
  • Sending emails to dozens of people is one of the
    most surefire way to land in the spam folder.
    Other than that, it is impersonal and off-putting
    to the receivers. Sending single emails takes
    more time, but the success rate will be
    considerably higher so its worth the effort.

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6) Answering in the heat of the moment
  • This mistake actually almost happened to me
    yesterday. A client wrote me that her colleagues
    would be unwilling to travel to a city for three
    hours to meet me, although the ride should only
    take one hour. I was close to asking her
    something to the effect of whether they were
    using Fred Flintstones vehicle. However, I took
    a deep breath, waited an hour and politely wrote
    her back, which in the end led to a mutually
    beneficial solution.

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7) No call to action
  • When you write an email, chances are you are
    expecting an answer. Sometimes however your
    message might not really convey that. Make sure
    you include a question, or a so-called call to
    action, enticing your recipient to write you
    back.

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8) Not double-checking spelling, attachments,
names and links
  • Once you have gone through all the steps of
    writing an email, make sure you proof-read it.
    Spelling an email address wrong can be the worst,
    leaving you with the expectation of an answer
    that will never come. Leaving out an attachment
    is not irreparable, but annoying for both sides.
    Similarly, broken links or bad spelling is not
    the end of the world, but can often leave a bad
    impression.

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Further freelancer tips available on
http//www.freelancermap.com/freelancer-tips Cont
act freelancermap.com Contact person Doreen
Schollmeier - International Affairs Mail
info_at_freelancermap.com Skype doreen.schollmeier P
hone 49-911-37750286 facebook
www.facebook.com/freelancermapInternational Twitte
r freelancer_INT
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