ShatrPoint 2013 User Profile Service Overview by Quontra Solutions

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SP 2013 User Profile Service Overview

• Connecting your Profile to the Portal
• By
• QuontraSolutions

Email info_at_quontrasolutions.com Call
020-3734-1498 WebSite www.quontrasolutions.com
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Agenda

• A bit about User Profiles in SharePoint
• Birds eye view of the User Profile Service
• A bit of Infrastructure (yay!)
• Synchronization options for getting UPS data in
  and out of SharePoint
• UPS as a base layer for social features My
  Sites
• A bit of SkyDrive therapy

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(Yo)user Profiles

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(Yo)user Profiles

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Uses and benefits of the User Profile service
application

• Provides a central location where service
  administrators configure and administer the
  following features
• User profiles contain detailed information
  about people in an organization. A user profile
  organizes and displays all of the properties
  related to each user, together with social tags,
  documents, and other items related to that user.
• Profile synchronization provides a reliable way
  to synchronize groups and user profile
  information that is stored in the SharePoint
  Server 2013 profile database together with
  information that is stored in directory services
  across the enterprise.

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Uses and benefits of the User Profile service
application

• Audiences target content to users based on
  their job or task, as defined by their membership
  in a SharePoint Server group or distribution
  list, by the organizational reporting structure,
  or by the public properties in their user
  profiles..
• My Site a personal site that gives users in
  your organization a central location to manage
  and store documents, links, and information about
  colleagues.
• Social tags and notes enables users to add
  social tags to documents to SharePoint Server
  items. Users can also leave notes on profile
  pages of a My Site or any SharePoint Server page.
  
• Newsfeed - is the users social hub where he or
  she can see updates from the people, documents,
  sites, and tags that the user is following

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UPS Architecture

• When you create a User Profile service
  application, SharePoint Server creates three
  databases for storing user profile information
  and associated data
• Profile database used to store user profile
  information.
• Synchronization database used to store
  configuration and staging information for
  synchronizing profile data from external sources
  such as the Active Directory Domain Services
  (AD DS).
• Social tagging database used to store social
  tags and notes created by users. Each social tag
  and note is associated with a profile ID.

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Related service applications

• The User Profile service application relies on
  other service applications to implement the full
  range of social computing features in SharePoint
  Server. These related service applications
  include the following
• Managed metadata service makes it possible to
  use managed metadata and share content types
  across site collections and web applications.
  Search Service application needed to enable
  the People Search feature. Business
  Connectivity Services makes it possible to
  populate the properties of existing user profiles
  from a business system during profile
  synchronization.

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Bringing it all together

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Active Directory Import
Features -Active Directory forest with multiple
domains, one connection per domain -Selection of
OUs from which to import -Import user and group
objects -Supports LDAP-based filters -Supports
full and incremental import
Benefits -Fast and simple -Performance similar to
profile import in SharePoint 2007 -Excellent for
simple environments with Active Directory -No
Synchronization database to manage Limitations -A
ctive Directory data only -Sync is one-way

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Active Directory Import

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User Profile Synchronization
Features -Bidirectional read/write to your Active
Directory/Identity provider -Uses Forefront
Identity Manager
Benefits -Lets SharePoint user interactions
drive identity in your organization -One to one
or one to many profile property mapping is
possible e.g. First Name Last Name Job Title
-Excellent for more complex environments with a
grab bag of identity sources Limitations -Slower
to synch, although improved performance in 2013
-Complex to set up

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User Profile Synchronization

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Which Synch Method to Use?

• Active Directory importSmall to midsize
  companyNo custom HR system, no SAP Want a fast,
  single synchronization option
• User Profile SynchronizationSmall to midsize or
  large company with a non-Microsoft identity
  solutionSlightly more complex needs such as
  multiple forestsAdditional data systems (SAP,
  etc.)

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Whats improved in SharePoint 2013 UPS?

• ManageabilityUser Profile Service is easier to
  manage, monitor, troubleshoot, and
  growPerformanceBetter ability to get up and
  running quickly with Active Directory Import
  capabilityQuicker Synching Social
  IntegrationDeeper more useful social tie ins.
  The 2013 version of SharePoint splits My Site
  into three sections Newsfeed, SkyDrive, and
  Sites.

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My Sites

• What are personal sites People do their
  everyday tasks in SharePoint by navigating among
  three hubs Newsfeed, SkyDrive, and Sites. The
  underlying software powering the features in
  these hubs is My Sites technology.
• Why would I use this scenario My Sites
  technology surfaces profile data, activity feeds,
  tagging capabilities, and search results for each
  SharePoint user in your organization. When you
  deploy My Sites, each user gets a starting place
  in SharePoint that brings together the sites,
  documents, and other information that they care
  about and helps them share what they
  know.Reference http//technet.microsoft.com/e
  n-us/sharepoint/jj573574.aspx

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Social Without MySites?

• Its possible, but- No MySites- No News Feed
  integration- No SkyDrive Integration- No
  Mentions- No Hashtags- No Community Portals and
  Community Sites integration with your News Feed

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Newsfeed

• The Newsfeed is the default page that displays
  when a user accesses his or her My Site. This
  page displays the feed of recent activities
  related to a user's specified colleagues and
  interests. Users can customize their newsfeeds
  by adding or removing colleagues they are
  interested in, specifying interests, and
  configuring the kind of activities they want to
  follow, such as when a colleague tags a shared
  interest. Newsfeed Security Trimming - Based on
  Search User Profile Service Application Admin
  settings. Excellent explanation can be found
  here http//www.sharepointsecurity.com/sharepoint
  /sharepoint-development/sharepoint-2013-social-fee
  d-security/

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Newsfeed Demo
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About Me (You)

• About Me is your personal profile page. Your
  organization may fill out some basic details
  about you, such as your job title, department,
  and manager. Typically, the rest is up to you.
  Use your About Me page to highlight details about
  yourself youd like others to know about, such as
  your expertise, interests, and background.

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About Me Demo

• The Newsfeed is the default page that displays
  when a user accesses his or her My Site. This
  page displays the feed of recent activities
  related to a user's specified colleagues and
  interests. Users can customize their newsfeeds
  by adding or removing colleagues they are
  interested in, specifying interests, and
  configuring the kind of activities they want to
  follow, such as when a colleague tags a shared
  interest. Newsfeed Security Trimming - Based on
  Search User Profile Service Application Admin
  settings. Excellent explanation can be found
  here http//www.sharepointsecurity.com/sharepoint
  /sharepoint-development/sharepoint-2013-social-fee
  d-security/

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SkyDrive

• SkyDrive Link on the Ribbon BarWhen you create
  a My Site as a user, you get your own Site
  Collection, which includes a Site with a
  Documents Library amongst other things. The
  SkyDrive hyperlink at the top is just a link to
  this Document Library.
• .

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SkyDrive

• SkyDrive Pro The document synchronization
  serviceSkyDrive Pro is not really something that
  comes with SharePoint 2013. It actually comes
  with Microsoft Office 2013 and very recently as a
  standalone download from the Microsoft site.
• SkyDrive Pro isnt a specific Document Library or
  place in SharePoint. Its the service that runs
  on your computer that does the Sync job for you.
  You can even launch SkyDrive Pro from the start
  menu
• .

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Bonus Topic! Microsoft Office Division Demos

• http//www.microsoftofficedemos.com
• .

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Thank you!