Space Planning Advisory Committees

1
Public Information Meeting
Space Planning Advisory Committees Report to
the Board of Education
Community Based Design
2
Goals for the Planning Process
Accommodate Projected Enrollment
Growth Provide Creative Fiscally Prudent
Solutions Accommodate Educational Program
Development Maintain and Improve Building
Infrastructure, Safety Security
3
Community Based Design

Community Involvement
4

• Understand Importance of Community Partnership
• Identify Stakeholders
• Establish Goals
• Develop a Time Table
• Hold Community Forums
• Explore the Issues and Options
• Build Consensus
• Establish Master Plan
• Present a Community Based Design to the
  Community as a Whole

5
Meetings Information to Date
December 2004 January 2005 February 2005 March
2005 April 2005

Community Based Design
6
December 8, 2004 Riverhead Planning
Department Meeting December 8, 2004 Space
Planning Advisory Committee December 15,
2004 Meeting with Principals December 21, 2004
Southampton Planning Department
Meeting January 19, 2005 Space Planning
Advisory Committee February 2, 2005 Space
Planning Advisory Committee February 9,
2005 Pulaski Walk-Through March 2,
2005 Space Planning Advisory
Committee March 14, 2005 Calverton Site
Visit March 17, 2005 Calverton Site
Visit March 31, 2005 Meeting with
Building Principals April 5, 2005 Pu
blic Information Meeting April 7,
2005 Town of Riverhead Meeting
7
December 8, 2004

Meeting with Town of Riverhead Planning Department
8

• Topics Discussed
• /- 11,000 more residents in ten years
• /- 1,300 more single family homes in ten years
• /- 2,300 more children in ten years

December 8, 2004
Riverhead Planning Department
9
December 8, 2004

Space Planning Advisory Committee
10

• Topics Discussed
• BBSs work ahead review previous facilities
  study and develop knowledge of existing
  buildings and sites
• Districts preferences of grade level
  configuration and educational plan
• Meeting with Town Planning Department
• Re-engagement of demographer
• Assumption Roanoke not to be used as an
  elementary school for planning purposes
• Land availability Tuthills Lane Jamesport 27
  acres
• Former Grumman property Calverton 50
  acres?
• Discontinue use of all existing portable/ modular
  classrooms
• Little support for two High Schools perhaps two
  Middle Schools?

December 8, 2004 Space
Planning Advisory Committee
11
December 15, 2004

Meeting with Principals
12

• Topics Discussed
• Grade level configuration options
• Roanoke not to be used as an elementary school
  for planning purposes
• Little support for two High Schools perhaps two
  Middle Schools?
• Right-sizing an elementary school 500 students,
  no greater than 600
• The number of times a child moves

December 15, 2004 Meeting
with Building Principals
13
Dec. 15, 2004 CONFIGURATIONS
Current
K-4
5-6
7-8
9-12
A
K-4
5-8
9-12
B
K-5
6-8
9-12
C
K-3
4-5
6-8
9-12
O P T I O N S
D
K-6
7-8
9-12
E
K-CTR
1-5
6-8
9-12
F
K-4
5-8
9
10-12
14
Dec. 15, 2004 CONFIGURATIONS
Current
K-4
5-6
7-8
9-12
G
5-6
K-4
7-12
H
10-12
K-4
9
5-6
7-8
I
9-12
K-2
3-5
6-8
O P T I O N S
J
9-12
PRE-K-2
3-5
6-8
K
9-12
PRE-K-2
3-8
L
10-12
K-8
15
January 19, 2005

Space Planning Advisory Committee
16

• Base Parameters Established
• Roanoke would not be used as an educational
  building.
• Per Riverhead Planning Department and Southampton
  Planning Department assume a minimum of
  approximately 1,150 to 2,300 more students
  within the next ten year period within the
  Riverhead Central School District.
• Eliminate use of portable classrooms
  district-wide.
• Relocate Pupil Personnel Services from downtown
  rental space.
• Relocate Alternate High School from downtown
  rental space.
• Existing Administrative Offices are inadequate.
• Athletic Field Space is inadequate substandard
  quality and quantity.

January 19, 2005 Space
Planning Advisory Committee
17

• Discussion Topics
• Two High Schools positive or negative?
• Two Middle Schools?
• Is moving from school to school four times or
  more too many times for children?
• School sizes are important how big is too big?
• When do you bring children together?
• The District just re-configured K-4 5-6 7-8,
  9-12 so what will be public opinion of changing
  or remaining the same?

January 19, 2005 Space
Planning Advisory Committee
18

• Early Observations Questions
• Could Roanoke house Administration (including
  (PPS), Alternate High School,
  etc.?
• Are the present properties owned by the District
  situated appropriately for meeting needs of
  population growth pockets?
• Is the actual housing need 2 to 3 buildings
  short?
• Are two (2) Middle Schools a solution?
• Is one (1) BIG High School a solution?
• Are two (2) High Schools a solution?
• There is not enough Elementary space

January 19, 2005 Space
Planning Advisory Committee
19
Jan. 19, 2005 CONFIGURATIONS
Current
K-4
9-12
5-6
7-8
EX
7-8
9-12
K-4
5-6
A
9-12
K-4
5-8
B
9-12
K-5
6-8
O P T I O N S
D
9-12
K-6
7-8
F
10-12
K-4
5-8
9
FIVE OPTIONS REMAINING AFTER DISCUSSION.
20
February 2, 2005

Space Planning Advisory Committee
21

• Roanoke Elementary School Discussion
• Currently serving 366 (K-4) students _at_ 50,900
  s.f. on 5 acres.
• Discussion proposed discontinuing use as an
  elementary school.
• Could potentially house District Administration,
  Pupil Personnel Services and the Alternative
  High School.
• Previous Facility Study recommended complete HVAC
  overhaul as well as new roof, A.D.A. upgrades,
  etc. (/- 6,219,000 estimated by others)

February 2, 2005 Space
Planning Advisory Committee
22
Potential Cost to Replace Portable
Classrooms Phillips 6 classrooms Pulaski
2 classrooms Roanoke 2
classrooms Middle School 12 classrooms plus 2
offices (classroom equivalent) High School 3
classrooms Total 27 classrooms
(equivalent) Assume (27) classrooms _at_ 800 s.f.
each 21,600 s.f. Net Assume 60 usability
factor (excludes hallways, walls, toilets,
etc.) 21,600 s.f. Net x (1.4) 30,240 s.f. Gross
(overall total necessary to build) 30,240 s.f. _at_
200/ s.f. 6,048,000 raw construction
cost 30,240 s.f. _at_ 400/ s.f. 12,096,000 total
cost (site, contingencies, fees, etc.)
February 2, 2005 Space
Planning Advisory Committee
23
S.E.D. Site Capacities per Acreage
2004-2005 SCHOOL YEAR ENROLLMENT
POTENTIAL SITE CAPACITY
EXISTING SITE ACREAGE
EXISTING SCHOOL BUILDING
CURRENT BUILDING SIZE
690 1,400 700
1,200 200 2,000
2,700 1,700 4,000
Aquebogue Phillips Pulaski Riley Roanoke Midd
le School High School Tuthills
Property Calverton
80,100 s.f. 60,950 s.f. 93,890
s.f. 58,550 s.f. 50,900 s.f. 105,890
s.f. 187,850 s.f.
9.9 acres 17 acres 10 acres
15 acres 5 acres 30 acres
37 acres 27 acres 50 acres
436 510 750
557 366 763
1,374 (secondary) (secondary)
24
How large should an Elementary School be? The
Committee has established that approximately
(500-600) students is the right size for an
elementary school building. Current
Enrollments Aquebogue 436 Students Phillips
510 Students Riley 557 Students Roanoke 3
66 Students With the exception of Roanoke the
existing buildings may be adequately sized
as-is.
February 2, 2005 Space
Planning Advisory Committee
25
Elementary Enrollment Discussion District
growth of 1,200 students, if distributed evenly
would equate to approximately (477) students per
grade level at peak. (K-4) (5 grade levels) x
(477 students) 2,385 (K-4) students Assume
Roanoke is no longer an instructional
facility. Assume Pulaski is an elementary
school. (2,385 students)/ (4 buildings) 596
students per building OK If you were to add
one (1) new elementary school and followed the
above model then there would be approximately
(477) students per elementary school CLOSER TO
MORE IDEAL 500 STUDENT COUNT
February 2, 2005 Space
Planning Advisory Committee
26
Elementary Enrollment Discussion District
growth of 2,000 students, if distributed evenly
would equate to approximately (538) students per
grade level at peak. (K-4) (5 grade levels) x
(538 students) 2,690 (K-4) students Assume
Roanoke is no longer an instructional
facility. Assume Pulaski is an elementary
school. Add one (1) new elementary
school. (2,690 students)/ (5 buildings) 672
students per building TOO LARGE Add another
elementary school ( 2) new elementary
schools (2,690 students)/ (6 buildings) 448
students per building OK
February 2, 2005 Space
Planning Advisory Committee
27
Cost of a New Elementary School Building If a
new elementary school for approximately (500)
students were to be built then the following
costs may apply (500) Students _at_ 145 s.f./
Student 72,500 s.f. Gross 72,500 s.f. _at_ 200/
s.f. 14,500,000 raw construction cost 72,500
s.f. _at_ 400/ s.f. 29,000,000 total cost
(site, contingencies, fees, etc.) Costs
indicated do not include land acquisition. Note
Phillips Riley may be sized at (500) students
but have enough property to support a second
(500) student elementary school. Should this use
of available land be considered?
February 2, 2005 Space
Planning Advisory Committee
28
Secondary Enrollment Discussion (HS/MS) Could
the existing Middle School/ High School satisfy
Projected (9-12) Enrollments? _at_ 1,200 more
(K-12) students (477) students per grade level
1,908 (9-12)
students _at_ 2,000 more (K-12) students (538)
students per grade level
2,152 (9-12) students Current
Utilization Middle School /- 105,890 s.f. _at_
763 students 139 s.f./ student High School
/- 187,850 s.f. _at_ 1,374 students 137 s.f./
student Combined /- 293,740 s.f. _at_ 2,137
students 137 s.f./ student
February 2, 2005 Space
Planning Advisory Committee
29
Secondary Enrollment Discussion
(HS/MS) Q Could the existing Middle School
High School satisfy the projected
(9-12) student enrollments? A Yes, but the
existing average of 137 s.f. per student is
significantly less than the commonly accepted
national standard of 175 s.f. per
student. 2,152 (9-12) students _at_ 175 s.f./
student 376,600 s.f. Gross required Since the
combined square footage of the middle school and
high school is approximately 293,740 s.f. an
additional 82,860 s.f. could be added to approach
the standard described above. 82,860 s.f. _at_
200/ s.f. 16,572,000 raw construction 82,860
s.f. _at_ 400/ s.f. 33,144,000 total cost
(site, contingencies, fees, etc.)
February 2, 2005 Space
Planning Advisory Committee
30
Two (5-8) Middle Schools District growth of
1,200 students, if distributed evenly would
equate to approximately (477) students per grade
level at peak. (5-8) (4 grade levels) x (477
students) 1,908 (5-8) students 1,908 students
divided evenly among two buildings 954
students/ bldg 954 students _at_ 175 s.f./ student
166,950 s.f. one building 166,950 s.f. _at_
400/ s.f. 66,780,000 total for one
building Both Middle Schools ( 66,780,000) x (2
Middle Schools) 133,560,000 total cost
(includes site work,
contingencies, fees, etc.) Costs represented do
not include land acquisition.
February 2, 2005 Space
Planning Advisory Committee
31
Two (5-8) Middle Schools District growth of
2,000 students, if distributed evenly would
equate to approximately (538) students per grade
level at peak. (5-8) (4 grade levels) x (538
students) 2,152 (5-8) students 2,158 students
divided evenly among two buildings 1,076
students/ bldg 1,076 students _at_ 175 s.f./
student 188,300 s.f. one building 188,300
s.f. _at_ 400/ s.f. 75,320,000 total for one
building Both Middle Schools ( 75,320,000) x (2
Middle Schools) 150,640,000 total cost
(includes site work,
contingencies, fees, etc.) Costs represented do
not include land acquisition.
February 2, 2005 Space
Planning Advisory Committee
32
Feb. 2, 2005 CONFIGURATIONS
Current
K-4
9-12
5-6
7-8
EX
7-8
9-12
K-4
5-6
A
9-12
K-4
5-8
F
10-12
K-4
5-8
9
O P T I O N S
THREE OPTIONS REMAINING AFTER DISCUSSION.
33
March 2, 2005

Space Planning Advisory Committee
34
Questions Answers Q What is the overall
projected (K-12) being used for planning
purposes? A 1,764 students 4,818
students 2004-2005 current enrollment 6,582
students 2014-2105 projected enrollment 1,764
students projected as increased enrollment This
information has been provided by the demographer
as of March 1, 2005. Further analysis is
still underway by the demographer.
March 2, 2005 Space
Planning Advisory Committee
35
Questions Answers Q How can the District
absorb more (K-4) children? A1 There is some
ability to absorb some growth by increasing
current class sizes to the District policy
class sizes. Grades (K-3) 25 students
maximum per classroom Grades (4-5) 30
students maximum per classroom Grades (1-5)
Classes containing a majority of students below
grade level achievement in reading
shall be limited to a class size of 18. Note
In addition to the above stipulations elementary
music and art teachers shall have an
average daily number of pupils not to exceed
200. A2 Some internal spaces could be shuffled
and some specials could be on a cart.
March 2, 2005 Space
Planning Advisory Committee
36
Questions Answers Q How does the District
take Roanoke off-line as an elementary
school? A To take Roanoke off-line the
children and staff need to be placed somewhere
in the interim phase. Assuming a population
increase and the elimination of Roanoke were
to occur semi-simultaneously there is not
enough space within the existing elementary
schools to absorb the overflow of both
conditions.
March 2, 2005 Space
Planning Advisory Committee
37
Questions Answers Q If the present Middle
School and present High school are at or very
near capacity where does the increase of
enrollment in grades (5-12) get
absorbed? A It would appear that new space
would be required to accomplish this
absorption especially in the form of new
elementary classrooms in buildings that do
not exceed (500-600) students. However, in
the interim it also appears that the Middle
School could potentially absorb as many as 300
additional students as it had contained this
many more in 2001.
March 2, 2005 Space
Planning Advisory Committee
38
Questions Answers Q What happens when the
Districts buildings meet saturation? A Plannin
g to build one or two new Middle Schools of
appropriate size(s) should prevent saturation
from occurring. In this way the Roanoke
population could theoretically move into the
Pulaski building while the existing Middle
School and High School could be combined to
house the entire high school population.
March 2, 2005 Space
Planning Advisory Committee
39
Questions Answers Q What if the District
does not erect the new space in an expeditious
and on-time manner? A The District may
have to provide additional modular classroom
space at any and all facilities and may have
to investigate changes to scheduling.
March 2, 2005 Space
Planning Advisory Committee
40
Mar. 2, 2005 CONFIGURATIONS
Current
K-4
9-12
5-6
7-8
1
7-8
9-12
K-4
5-6
2
9-12
K-4
5-8
3
10-12
K-4
5-8
9
O P T I O N S
THREE OPTIONS FOR CONTINUED DISCUSSION
41
Projected Enrollment per Potential
Configurations 2004-2005 K-4
5-6 7-8 9-12 Existing 1,876
students 753 students 762 students 1,428
students Proposed 1 K-4 5-6 7-8
9-12 2,481 students 1,024
students 1,014 students 2,063
students (4) Buildings _at_ 620 New
Building Existing MS Existing HS (5)
Buildings _at_ 496 w/
Addition Proposed 2 K-4 5-8
9-12 2,481 students 2,038
students 2,063 students (4) Buildings
_at_ 620 1,019 each _at_ Existing HS/ MS
with (5) Buildings _at_ 496 (2) New
Buildings Connecting Addn Proposed
3 K-4 5-8 9 Frsh Campus 10-12
2,481 students 2,038 students 673
students 1,390 students (4) Buildings _at_
620 1,019 each _at_ Existing MS Existing
HS (5) Buildings _at_ 496 (2) New Buildings
March 2, 2005 Space
Planning Advisory Committee
42
March 31, 2005

Meeting with Principals
43

• Discussion Topics
• Updated and informed building principals of all
  previous meetings

March 31, 2005 Meeting
with Building Principals
44
April 5, 2005

Potential Middle School Diagram
45
S P I N E
POTENTIAL POINT OF ENTRY
POTENTIAL POINT OF ENTRY
LIBRARY
CAFE
GRADE 5
GRADE 7
F CS
ART
TECH ED
MUSIC
GRADE 6
GRADE 8
GYM
AUD
POTENTIAL POINT OF ENTRY
POTENTIAL POINT OF ENTRY
Potential Middle School Diagram
46
April 5, 2005

Potential Building Sites
47
Sound Ave
Rte 25
Rte 25A
Rte 25
Rte 25
Town of Riverhead Potential Sites
48
Sound Ave
Church La
Tuthills La
Rte 105
Rte 25
Tuthills Property
Potential Site
49
Rte 25A
Rte 25
Rte 25
Rte 25
Swan Road
Calverton Property Potential
Sites
50
April 5, 2005

Time Line
51
5 months 4 months 7 months 4
months 2 months 1 month 22 months 2
months
Bond Referendum Approved Finalization/
Preliminary Design Phase Submission to State
Education Dept. Preliminary Approval Design
Development/ Construction Document
Phase Submission to State Education Dept. Final
Approval Submission to Suffolk County Health
Department Final Approval Bidding Period Award
Period Construction Period Furniture Placement
Occupancy
November/ December 2005 January 2006 May
2006 June 2006 September 2006 June 2006
January 2007 February 2007 May 2007 June
2007 July 2007 August 2007 September 2007
June 2009 July 2009 August 2009
Time Line