Blackberry Sync with Microsoft Outlook

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Blackberry Sync with Microsoft Outlook
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GroupWise is Gone!
Its alright Ill give you a minute to mourn
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What do I need to do to use my Blackberry with
Microsoft Outlook?

• Please complete the following the order
• listed below
• Back up your Blackberry
• Login to Microsoft Outlook
• Create a Blackberry Contact (start pg. 4)
• Create Re-Direct rule (start pg. 6)
• Sync up Calendar with Outlook (start pg. 12)

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Creating Create a Blackberry Contact
Step 1 Click on Contacts Step 2 Click on
New
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Creating Create a Blackberry Contact
Step 3 Type name in Full Name, Type in e-mail
(username_at_mycingular.blackberry.net, and click on
Save and Close.
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Creating Re-Direct rule for Blackberry
Step 1 Go to Tools gt Rules and Alerts
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Step 2 Click on New Rule
Step 3 Select Start from a blank rule, Select
Check messages when they arrive, Click on Next
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Step 5 Select redirect it to people or
distribution list then click on link for people
or distribution list.
Step 4 Select where my name is in the To or
Cc box or just where my name is in the To box
based on preference
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Step 6 Click on drop-down and select Contacts.
Step 7 Select Blackberry contact and click OK.
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Step 8 Click Next.
Step 9 Choose exceptions (if preferred) Click
Next.
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Step 10 Name the rule and select Finish.
Step 11 Confirm rule is checked to enable.
Click OK.
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Calendar Sync Process

• Step 1 Double-click on the Intellisync icon
• Step 2 Click on Configure PIM

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• Step 3 The Configuration window will pop up
• Step 4 Click on Choose

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• Step 5 Click on MS Outlook under the Available
  Translation heading
• Step 6 Click on Synchronize under the Operation
  heading

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• Step 7 Make sure that the Folder Name box
  contains your name
• Step 8 Click OK

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• Step 9 Make sure that your calendar is now going
  to sync with MS Outlook
• Step 10 Click on the Configure drop down button

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• Step 11 Select Advanced Settings
• Step 12 Under the Date Range tab select
  Transfer only Future Items (may already be
  selected by default).

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• Step 13 Click OK
• Step 14 Click OK to complete the Configuration
  process

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• Step 15 Click Synchronize Now

The Calendar sync process will run within the
Intellisync application between your Blackberry
and MS Outlook
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• Step 16 In MS Outlook click on the Calendar
  button
• Step 17 You will
• see the Day view
• with the duplicate
• entries from the
• sync process

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• Step 18 On the Calendar window pane Right Click
  to bring up the shortcut menu
• Step 19 Select Advanced Find from the list

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• Step 20 You are searching within your Calendar,
  with a Search for the word G
• Step 21 Click Find Now

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• Step 22 A list of all the calendar items with a
  G in the subject line will appear in the
  results window
• Notice the number of
• items found

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• Step 23 Select all of the items in the list by
  clicking on the first one and holding down the
  shift key click on the last one in entire list.
• Step 24 Click Delete after all the calendar items
  have been selected
• Then close the Advanced Find window

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• Step 25 All of the calendar items with a G in
  the subject line have been removed when you have
  returned to your calendar

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• Step 26 Open up the Intellisync application for
  your Blackberry
• Step 27 Click on the Synchronize Now button

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• Step 28 During the sync process you will be
  prompted with a window Confirm Calendar
  Deletions which will show that it is going to
  remove the entries from your Blackberry that were
  deleted within MS Outlook
• Click on the Details button for more information
• You will see that it
• is only deleting items
• with a G in the subject
• line
• Then click the Close button

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• Step 29 Click on Accept to continue with the
  process

Upon Completion of the Synchronization process
your Blackberry and MS Outlook will contain the
same information without duplicate entries
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The process to sync up your address book works in
the same manner, however, since everyone does
something different with their Blackberry Address
book individual assistance can be provided