PowerPoint Tutorial 1 Creating a Presentation

1
PowerPoint Tutorial 1Creating a Presentation
2
Objectives

• Open and view an existing PowerPoint presentation
• Switch views and navigate a presentation
• View a presentation in Slide Show view
• Plan a presentation
• Create a presentation using a template

3
Objectives

• Edit text on slides
• Add, move, and delete slides
• Promote and demote bulleted text
• Check the spelling in a presentation
• Use the Research task pane
• Create speaker notes
• Preview and print slides, handouts, and speaker
  notes

4
What Is PowerPoint?

• PowerPoint is a powerful presentation graphics
  program that provides everything you need to
  produce an effective presentation in the form of
  on-screen slides, a slide presentation on a Web
  site, or black-and-white or color overheads
• Using PowerPoint, you can prepare each component
  of a presentation individual slides, speaker
  notes, an outline, and audience handouts

5
Opening an Existing PowerPoint Presentation
6
Switching Views and Navigating a Presentation

• The PowerPoint window contains features common to
  all Windows programs, as well as features
  specific to PowerPoint
• Slide pane
• Notes pane
• Slides tab
• Thumbnails
• Outline tab

7
Switching Views and Navigating a Presentation

• At the lower right of the PowerPoint window, on
  the status bar to the left of the Zoom slider,
  are three buttons you can use to switch views
• Normal view
• Slide Sorter view
• Slide Show view

8
Viewing a Presentation in Slide Show View

• Slide Show view is the view you use when you
  present an on-screen presentation to an audience
• When you click the Slide Show button on the
  status bar, the slide show starts beginning with
  the current slide
• When you click the Slide Show button on the View
  tab on the Ribbon or press the F5 key, the slide
  show starts at the beginning of the presentation
• In Slide Show view, you move from one slide to
  the next by pressing the Spacebar, clicking the
  left mouse button, or pressing the ? key

9
Viewing a Presentation in Slide Show View

• When you prepare a slide show, you can add
  special effects to the show
• Slide transitions
• Animations
• Progressive disclosure
• Footer

10
Planning a Presentation

• Planning a presentation before you create it
• Improves the quality of your presentation
• Makes your presentation more effective and
  enjoyable
• Saves you time and effort
• As you plan your presentation, you should
  determine the following aspects
• Purpose of the presentation
• Type of presentation
• Audience for the presentation
• Audience needs
• Location of the presentation
• Format

11
Using Templates

• PowerPoint helps you quickly create effective
  presentations by using a template
• A PowerPoint file that contains the colors,
  background format, font styles, and accent colors
  for a presentation
• Click the Office Button , and then click New
• In the pane on the left side of the New
  Presentation dialog box, click New from existing
  in the list under Templates
• Double-click the template you wish to use

12
Using Templates
13
Modifying a Presentation

• A placeholder is a region of a slide, or a
  location in an outline, reserved for inserting
  text or graphics
• A text box is an object that contains text
• An Active text box appears with dashed lines and
  sizing handles around the text
• Sizing handles are small circles and squares on
  the corners and sides of the text box

14
Modifying a Presentation

• A bulleted list is a list of paragraphs with a
  special character to the left of each paragraph
• Bulleted item
• First-level bullet
• Second-level bullet
• Subbullet
• A numbered list is a list of paragraphs that are
  numbered consecutively on the slide
• In all your presentations, you should follow the
  6 x 6 rule as much as possible Keep each
  bulleted item to no more than six words, and
  dont include more than six bulleted items on a
  slide

15
Creating Effective Text Presentations

• Think of your text presentation as a visual map
  of your oral presentation. Show your organization
  by using overviews, making headings larger than
  subheadings, and including bulleted lists to
  highlight key points and numbered steps to show
  sequences
• Follow the 6 6 rule Use six or fewer items per
  screen, and use phrases of six or fewer words.
  Omit unnecessary articles, pronouns, and
  adjectives
• Keep phrases parallel. For example, if one
  bulleted item starts with a verb, all the other
  bulleted items should start with a verb. Or, if
  one bulleted list is a complete sentence, all the
  items should be complete sentences
• Make sure your text is appropriate for your
  purpose and audience

16
Editing Slides

• The slide title text is a text box at the top of
  the slide that gives the title of the information
  on that slide
• The slide content is a large box in which you
  type a bulleted or numbered list or insert some
  other kind of object
• You also can enter text using the Outline tab

17
Editing Slides
18
Deleting Slides

• In Normal view, go to the slide you want to
  delete so it appears in the slide pane, and then
  click the Delete button in the Slides group on
  the Home tab
• or
• Click the desired slide thumbnail in the Slides
  tab, click the slide icon in the Outline tab, or
  in Slide Sorter view, select the slides you want
  to delete, and then press the Delete key

19
Adding a New Slide and Choosing a Layout

• A layout is a predetermined way of organizing the
  objects on a slide including placeholders for
  title text and other objects
• When you insert a new slide, it appears after the
  current slide, with the default layout, Title and
  Content

20
Adding a New Slide and Choosing a Layout
21
Promoting, Demoting, and Moving Outline Text

• Working in the Outline tab gives you more
  flexibility because you can see the outline of
  the entire presentation
• To promote an item means to raise the outline
  level of that item
• To demote an item means to decrease the outline
  level

22
Promoting, Demoting, and Moving Outline Text
23
Promoting, Demoting, and Moving Outline Text

• You can move outline text by dragging the text in
  the Outline tab

24
Moving Slides in Slide Sorter View

• In Slide Sorter view, PowerPoint displays all the
  slides as thumbnails, so that several slides can
  appear on the screen at once
• On the status bar, click the Slide Sorter button
• Dragging and dropping slides in Slide Sorter view
  will rearrange them in the presentation

25
Moving Slides in Slide Sorter View
26
Checking the Spelling in a Presentation

• Before you print or present a slide show, you
  should always perform a final check of the
  spelling of all the slides in your presentation
• PowerPoint does two types of spell check
• The regular type is when PowerPoint finds a word
  thats not in its dictionary
• The other type is called contextual spelling,
  which checks the context in which a word is used

27
Checking the Spelling in a Presentation
28
Using the Research Task Pane

• PowerPoint enables you to search online services
  or Internet sites for additional help in creating
  a presentation
• A thesaurus contains a list of words and their
  synonyms, antonyms, and other related words
• You access the Research task pane by clicking the
  Review tab on the Ribbon, and then clicking
  either the Research or the Thesaurus button in
  the Proofing group

29
Using the Research Task Pane
30
Creating Speaker Notes

• Notes (also called speaker notes) help the
  speaker remember what to say when a particular
  slide appears during the presentation
• They appear in the notes pane below the slide
  pane in Normal view
• You can also print notes pages with a picture of
  and notes about each slide

31
Previewing and Printing a Presentation

• PowerPoint provides several printing options
• Color, grayscale, or pure black and white
• Handouts are printouts of the slides themselves
  these can be arranged with several slides printed
  on a page
• Overhead transparency film
• Print Preview allows you to see the slides as
  they will appear when they are printed

32
Previewing and Printing a Presentation
33
Previewing and Printing a Presentation