PRAIRIE STATE ACHIEVEMENT EXAMINATION PSAE

1
PRAIRIE STATE ACHIEVEMENT EXAMINATION (PSAE)
2009 Training Workshop for Testing
Staff Presented by ISBE and ACT
2
Workshop Agenda

• PSAE Overview
• Test Administration
• Policies and standards that apply to all testing
• Day 1 and Day 2
• Pre-test, test day, and post-test activities
• Test Accommodations
• Discussed throughout
• Questions

3
PSAE Purpose and Content

• Measure school and student progress in meeting
  the Illinois Learning Standards
• Reading
• Mathematics
• Science
• Writing
• PSAE Scores
• Diploma Requirement

4
Which students must participate in spring PSAE
testing?

• All students classified by their home districts
  as being in grade 11 at the time of testing,
  except
• Some IEP students take the Illinois Alternate
  Assessment (IAA)
• Some students are exempt (i.e., medically
  exempt, homebound exempt, in jail/locked
  facility, attending a facility out of
  state/country)
• Foreign exchange students classified as being in
  grade 11 must test.

5
PSAE Pre-ID/ SIS File

• February 20 Last day to verify all students are
  included in Pre-ID file in SIS. Files are sent to
  contractor for printing of bar code labels for
  Day 1 and Day 2.
• Grade 11 students automatically populate the
  Pre-ID file in SIS, based on Home School RCDTS
  code.
• Some additional information must be added.
  (e.g., enrolled on or before May 1, Testing
  School RCDTS code)
• Pre-ID Bar Code Labels
• Sent in non-secure shipments to Test Supervisors
• Use label and make updates in SIS-updated
  information will be captured when scanned
• Verify that all information in SIS and Pre-ID
  file is correct no later than Friday, May 8.

6
PSAE Pre-ID/ SIS File

• Students Without Pre-ID Labels
• For students who enroll after Pre-ID labels are
  printed (Feb. 20), authorized school staff must
  grid
• On Day 1 answer folder the State-Assigned
  Student ID Number. (The student is to complete
  other demographic information.)
• On Day 2 answer document the students legal
  name, date of birth, gender, State-Assigned
  Student ID number, and 15-digit Home School RCDTS
  Code.
• Verify that the State-Assigned Student ID Number
  on the Day 1 answer folder and all information
  gridded on the Day 2 answer document by school
  staff match what is in the SIS system exactly.
  (e.g., if the students legal first name is SIS
  is William make sure William and not Bill
  is gridded on the Day 2 answer document)

7
PSAE Pre-ID/ SIS File

• Students With Pre-ID Labels Who are No Longer
  Enrolled
• For students who are no longer enrolled in your
  school after Pre-ID labels are printed (February
  20), simply do not use the label.
• Make sure that the student is exited from the SIS
  system. This will automatically remove the
  student from your Pre-ID file.
• Contact the ISBE Help Desk for technical
  assistance217-558-3600 or help_at_isbe.net

8
PSAE Timeline

• Pre-test Activities (March April)
• Receive materials
• Train testing staff
• Complete Day 1 non-test
• Grade 11 Testing (April May)
• NOT for grade 12 students
• Grade 12 Retake (October)

9
Whats New in 2009?

• Spanish Video DVDs for Day 1 and Day 2 for
  Science and Mathematics tests
• Available for Students with LEP more
  information about this new format is online at
  www.isbe.net/assessment/SpDVD.htm.
• Day 2 Standard Time Makeup Fax
• Schools will complete and fax orders to ACT for
  Day 2 standard time makeup orders by April 24.

10
When will PSAE results be reported?

• ACT
• Student Reports (to students home May/June)
• HS and College Reports (May/June)
• School and District Profile Reports (October)
• Notification of Results for Students who test
  with State-Allowed Accommodations (August)
• PSAE Scores (summer 2009 in SIS for corrections)
• PSAE Score Reports (fall 2009 to home high
  school)
• WorkKeys Score Reports (fall 2009 to home high
  school)
• Grade 12 Retake Scores (January 2010)
• Best PSAE Scores (February 2010)

11
PSAE Day 1 Day 2 Policies and Requirements

• Protect integrity of testing program
• Protect you from allegations
• Apply to bothDay 1 and Day 2
• Apply to initial,
• makeup, and accommodations testing

12
PSAE Day 1 Day 2 Standard Time Authorized
Dates and Times

• April 22 23, 2009 (Initial)
• and May 6 7, 2009 (Makeup)
• First activity of morning
• MUST BEGIN BY 900 A.M.
• No Early Bird classes
• Day 1, then Day 2

13
PSAE Day 1 Day 2
AccommodationsAuthorized Dates
Day 1 April 22 May 6
Day 2 April 23 May 7

• Accommodations testing windows
• Day 1 (as early as) April 22 (as late as) May
  6, 2009
• Day 2 (as early as) April 23 (as late as) May
  7, 2009
• Separate rooms for accommodations

14
PSAE Day 1 Day 2 Administration
Procedures

• Supervisors Manuals
• ACT Standard Time Manual
• ACT Special Manual
• Day 2 Supervisors Manual
• All staff must read follow
• Responsibilities
• Test Supervisor and Back-up
• Test Accommodations Coordinator
• Verbatim verbal instructions
• Uniform procedures

15
PSAE Day 1 Day 2 PSAE Standard Testing
Requirements

• Facilities
• Personnel
• Security
• Exact Timing
• Test Day Documentation

16
PSAE Day 1 Day 2 Selecting/Preparing Rooms

• Desks surfaces
• Face same direction
• Spacing
• Bulletin boards
• Temperature and lighting
• Minimize distractions
• Off-site testing
• Materials provided by school

17
PSAE Day 1 Day 2 Staff Selection

• No students, parents, volunteers, or potential
  future examinees
• Integrity
• Available for entire test session

18
PSAE Day 1 Day 2 Restriction on Test
Preparation

• No ACT test preparation activities during current
  year for commercial gain
• Allowed only if
• Test prep part of regular job responsibilities
• Employer not a commercial enterprise

19
PSAE Day 1 Day 2 Relatives Testing

• TS/Back-up/TAC
• Prior access, so no relatives testing in state
• Room supervisors and proctors
• Not in the same room
• Avoids appearance of conflict of interest
• Protects staff and related examinees

20
PSAE Day 1 Day 2 Testing Staff Roles
Standard Time

• Room Supervisors
• Same person all session
• One for each room
• Proctors
• 26-50 examinees, one proctor
• Each additional 25, one more proctor
• Roving proctor
• Proctor shifts

21
PSAE Day 1 Day 2 Testing Staff Roles
Accommodations

• Coach may NOT serve as TAC
• Room Supervisor for each room
• No relatives in room
• Proctor - if more than 10 examinees in a room
• Reader
• Also serves as room supervisor
• Must sign agreement (only for Day 1 ACT-Approved
  accommodations)
• Transfer responses from large type worksheets or
  test booklets

22
PSAE Day 1 Day 2 Local Training Session
Required

• Discuss before test day
• Policies
• Pre-test activities
• Test day assignments
• Post-test procedures
• Read Supervisors Manuals

23
PSAE Day 1 Day 2 Attentiveness During Testing

• No reading material except Supervisors Manual
• Walk around room
• Discourage prohibited behavior
• Answer questions
• Must not...
• Grade papers
• Talk casually
• Use computer

24
PSAE Day 1 Day 2 Observers

• Authorized Observers
• ACT Representatives
• Letter and ID
• Unauthorized Observers
• Media
• Test prep companies
• Parents
• School board members

25
PSAE Day 1 and Day 2 Non-Secure Materials (March
2 - 6)

• Day 1 and Day 2 separate shipments from ACT
• To Test Supervisor
• Manuals
• Answer Folders/Documents (blank)
• Pre-ID Labels
• Day 1 shipment includes
• Taking the ACT Plus Writing

26
PSAE Day 1Pre-ID Labels

• Labels will have yellow color block for Day 1
• Affix to Page 10 of Day 1 Answer Folder
• ALL MUST grid name, DOB, gender, address, and
  course/grade info on Pages 1,2, and 10 of Answer
  Folder

27
PSAE Day 1Answer Folder Pages 1, 2, 3, and 10

• Complete before test day
• ALL students, including any with accommodations
• School-supervised non-secure session(s)
• Verbatim instructions
• Block M college codes

28
PSAE Day 1 and Day 2 Organizing Answer Folders

• Student reminders
• Bring 2 pencils
• Bring permitted calculator
• Bring required ID
• Collect answer folders (keep secure)
• Plan redistribution
• Give to TAC
• Prepare rosters

29
PSAE Day 1 Standard Time Locally
Approved Arrangements

• Standard time limits with normal breaks
• Regular type
• Examples
• Wheelchair access
• Sign language interpreter for spoken instructions
  (not test items)
• Seating at front of room
• Separate room

30
PSAE Day 1 ACT-Approved Accommodations

• ACT approval required for
• Extended time
• Multiple days
• Alternate test formats
• Audiocassettes
• Audio DVDs
• Reader script
• Large Type
• Braille
• If approved, testing window April 22 May 6

31
PSAE Day 1State-Allowed Accommodations

• Student does not meet criteria for ACT-Approved
  accommodations
• Application deadline March 6
• ACT results used only for PSAE scores and
  school/district accountability NOT reported to
  colleges, scholarship agencies, etc.

32
PSAE Day 1 and Day 2 Security of Materials

• Check-in immediately
• Problems, call
• Day 1 800/553-6244
• x 2800 (Standard Time)
• x 1788 (Accommodations)
• Day 2 800/627-7990,
• state code 814
• Two Lock Rule
• Just like MONEY
• Document custody chain

33
PSAE Day 1 Standard Time Secure
Materials (week of April 13)

• To Test Supervisor
• TEST BOOKLETS
• WRITING TEST BOOKLETS
• Supervisors Report Form
• Fax Order Form for Day 1Makeup Materials
• Return envelopes
• Packing instructions
• Spring Break Conflict?
• week of April 6
• KEEP BOX(es) for return

34
PSAE Day 1Accommodations Secure Materials

• ACT-Approved Accommodations
• To TAC
• Preliminary roster March 5 - 9
• Final roster April 13
• includes ALTERNATE TEST FORMATS, TEST BOOKLETS,
  
• and WRITING PROMPTS
• KEEP BOX(es) for return

35
PSAE Day 1Accommodations Secure Materials

• State-Allowed Accommodations
• Separate shipment test materials
• To TAC arriving week of April 13
• TEST BOOKLETS WRITING
• PROMPTS
• Roster and admin forms
• Administration Guidelines
• Information about Translated Verbal Test
  Instructions
• Testing window April 22 May 6
• KEEP BOX(es) for return

36
PSAE Day 1 and Day 2 Planning for Test Day

• Review room arrangements
• Organize answer folders/documents
• Prepare rosters
• Assign staff
• Prepare test day materials
• Practice verbal instructions

37
PSAE Day 1 and Day 2 Briefing Session on Test Day

• Room supervisor and proctor arrival
• At least 30 minutes early
• Review procedures
• Last-minute details
• Hand-delivery of test materials
• Day 1 document with Test Booklet Count Form

38
PSAE Day 1 ID Requirements and Check In

• Personal recognition by school staff
• Not friends or parents
• Not via phone calls
• YEARBOOK!
• Current official photo ID
• Check acceptable ID and mark rosters
• Direct students to seats

39
PSAE Day 1 Standard TimeTest Day
Schedule

• ACT English 45 min.
• ACT Mathematics 60 min.
• (15-minute break)
• ACT Reading 35 min.
• ACT Science 35 min.
• (5-minute break)
• ACT Writing 30 min.

40
PSAE Day 1 Distribution of Test Books

• After students are seated
• Only when prompted by verbal instructions
• In unbroken, sequential order
• Only to those present
• Individually, one-by-one

End
999002
999003
999007
X
999004
X
999001
999005
X
999000
X
999006
Start
41
PSAE Day 1 and Day 2Exact Timing of Tests

• Use more than one timepiece
• Record times in Supervisors Manual
• Day 1 Standard Time Testing Time Verification
  Form
• Day 1 Accommodations Administration Report
• Day 2 Manual
• Dont miss 5-minute warning

42
PSAE Day 1 and Day 2Permitted Calculators/Formula
Sheet

• Details in student booklets or www.actstudent.org
• See lists in secure materials shipments
• Do not clear calculators
• Check periodically during mathematics test
• Permitted calculator is ultimately the students
  responsibility
• Formula sheet in Day 2 test booklets may be torn
  out

43
PSAE Day 1 Accommodations
Extended-Time Testing Requirements

• Materials assigned to student
• Do NOT mix timing codes
• ACT-Approved separate from State-Allowed
  accommodations testing
• Tests in proper sequence
• Never leave students unattended
• School bells allowed
• If separate sessions/days, must complete test
• May reschedule within two-week window

44
PSAE Day 1 Standard
Time Breaks between Tests

• 15 minutes after Test 2
• Room attended at all times by staff
• If students dont return on time
• Resume testing
• No makeup time
• Irregularity Report
• 5-minute stretch break prior to ACT Writing

45
PSAE Day 1 Day 2 Group Irregularities

• Document and call if
• Inclement weather
• Power failure
• Emergency evacuations
• Major disturbance
• Missing materials
• Mistiming
• ACT 800/553-6244
• x 2800 Day 1 Standard Time
• x 1788 Day 1 Accommodations
• ISBE 217/782-4823 (Day 2)
• Document minor distractions

46
PSAE Day 1 Day 2 Individual Irregularities

• Defective material
• Replace
• Examinee illness
• Schedule for makeup
• Marking in future section of answer folder
• Irrational behavior
• Document everything

47
PSAE Day 1 Day 2 Prohibited Behavior

• Examples
• Creating disturbance
• Giving/receiving help
• Previous test section
• Beyond time
• Calculator issues
• Void answer folder/doc
• Cannot test makeup
• If security breach, call
• Document everything

48
PSAE Day 1 Test Day Documentation

• Test Roster (p. 43)
• (Provided by ACT for Accommodations Testing)
• Test Booklet Count Form
• (Standard Time Only p. 45)
• Seating Diagram (p. 47) (p. 83)
• Testing Time Verification Form
• (Standard Time Only p. 49)
• Accommodations Admin. Report (Accommodations
  only p. 81)
• Irregularity Report (p. 51) (p. 87)
• Testing Staff List (p. 53) (p. 85)

49
PSAE Day 1 Standard Time Ordering Makeup Test
Materials

• Makeup examinees
• April 22 absences check roster
• Illness/unable to finish
• NOT if dismissed for prohibited behavior
• Examples on back of sample form
• Fax Form for Materials
• Fax [phone] (ACT)
• Must respond by April 23
• No late orders accepted
• New materials by May 1

50
PSAE Day 1Answer Folders

• Return an answer folder for each student who
  tests
• If student absent on April 22, keep answer folder
  for standard time makeup testing on May 6
• Enrolled Student Who Does Not Test on April 22 or
  May 6 (or during the two-week Day 1
  accommodations testing window, 4/22 5/6)
• See Answer Document Supplement (pg 3) for
  instructions
• Complete Block V, Column 10 with one response
• Return completed answer folder for the student
• Standard time in Green Ink Envelope with May
  Supervisors Report Form
• Accommodations in Accommodations Envelope with
  May Supervisors Report Form

51
PSAE Day 1 Standard TimePacking Materials
for Return

• RED Ink Envelope
• Administrative Forms
• GREEN Ink Envelope
• Supervisors Report Form
• Used Answer Folders for processing Block K ACT
  high school code
• Test Booklets ALL
• Writing Prompts ALL
• April 24 FedEx pick up

52
PSAE Day 1Returning Accommodations Materials

• Complete Block V, columns 11-15
• BLUE Ink Envelope
• ACT-Approved answer folders/forms
• BROWN Ink Envelope
• State-Allowed answer folders/forms
• Supervisors Report Form
• - Accommodations Roster
• - Administration Reports
• - Other forms
• May 8 - FedEx pick up

53
PSAE Day 2Secure Standard Time Materials (week
of April 13)

• To Test Supervisor
• TEST BOOKLETS (for standard time testing)
• School ID Sheet
• Answer Document Supplement
• NEW in 2009 - Fax Order Form for Day 2 Makeup
  Materials
• Irregularity Envelope
• Spring Break Conflict?
• week of April 6
• KEEP BOX(es) for return

54
PSAE Day 2Secure Accommodations Test Materials

• Separate shipment to Test Accommodations
  Coordinator
• Alternate test formats packaged with a Day 2
  manual
• Information about Translated Verbal Test
  Instructions
• School ID Sheet
• Answer Document Supplement
• Irregularity Envelope
• Order additional materials using Pearsons PSAE
  TestSites Online Web site
• Return in separate shipment to Pearson on Friday,
  May 8

55
PSAE Day 2Pre-ID Labels (Green Color Block)

• Affix to Side 1 of Day 2 Answer Documents
• School personnel grid required demographic
  information if no
• pre-ID label
• Plan for test day distribution
• All answer documents must have State-Assigned ID
  number present

56
PSAE Day 2Standard Time Test Day Schedule

• ISBE-Developed Science 40 min.
• WorkKeys Applied Mathematics 45
  min.(15-minute break)
• WorkKeys Reading for Information 45 min.

57
PSAE Day 2 Accommodations Testing

• Local Decision
• Based on IEP/Section 504 Plan, or LEP
• LEP extended time, oral presentation, Spanish
  DVDs, translated instructions
• MUST complete ACCOMMODATIONS TESTING information
• Grid 7 on Side 1 of Day 2 answer document six
  responses
• IEP Accom, 504 Accom, or LEP Accom
• Format, Testing Time, Presentation Mode, Response
  Mode, and Other
• Same administration requirements as Day 1
• (as early as) April 23 (as late as) May 7

58
PSAE Day 2Test Day Documentation

• School ID Sheet
• Testing Irregularity Report(s)
• Start/stop times recorded in Day 2 Supervisors
  Manual of Instructions
• Rosters
• Use copy of Day 1 roster made prior to Day 1
  (April 22)
• Seating Diagrams
• Use copy of completed Day 1 diagram to seat
  students on Day 2

59
PSAE Day 2
Standard Time Ordering Materials for Makeup

• Makeup examinees
• April 23 absences
• Illness unable to finish
• NOT if dismissed for prohibited behavior
• NEW in 2009 - Order Day 2 standard time makeup
  materials using Fax form
• Deadline to ACT - April 24
• Indicate number of students for makeup testing
  even if that is zero
• Receive makeup materials by May 1

60
PSAE Day 2Answer Documents

• Return an answer document for each student who
  tests
• If student absent on April 23, keep answer
  document for standard time makeup testing on May
  7
• Enrolled Student Who Does Not Test on April 23 or
  May 7 (or during the two-week Day 2
  accommodations testing window, 4/23 5/7)
• See Answer Document Supplement (pg 3) for
  instructions
• Complete Grid 10, Column 1 with one response
• Return completed answer document for the student
  with appropriate PROCESS materials (MAY standard
  time or APRIL/MAY accommodations)

61
PSAE Day 2Packing Materials for Return

• PROCESS (Aqua)
• School ID sheet and used answer documents for
  processing
• Completed Testing Irregularity Report(s) and
  attach voided answer documents place in
  Irregularity Envelope
• DO NOT PLACE DOCUMENTS FOR SCANNING IN IRREG
  ENVELOPE
• NON-PROCESS (Orange)
• All test booklets/alternate formats
• UNUSED pre-ID labels, answer documents, shipping
  labels
• Manuals

62
PSAE Days 1 2Materials Pickup

• Pre-scheduled pickups
• Friday, April 24
• Friday, May 8(makeup and accommodations)
• Return promptly
• Late Documents will not be processed
• Call ACT or Pearson if FedEx does not arrive
• Do NOT call FedEx
• Keep Day 1 and Day 2 materials separate!

ACT
Day 1
Pearson
Day 2
63
PSAE Days 1 2PSAE Questions?

• ACT Day 1 Materials and Administration
• 800/553-6244 x 2800
• ACT Day 1 Test Accommodations
• 800/553-6244 x 1788
• ACTStateAccoms_at_act.org
• ACT Day 1 General Questions
• PSAE_at_act.org

• Pearson Day 2 Secure Materials
• 800/627-7990, state code 814

• ISBE PSAE Policy and Day 2 Administration
• 217/782-4823
• PSAE_at_isbe.net
• www.isbe.net/assessment/psae.htm