Evaluating the SAE

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Evaluating the SAE
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Evaluating the SAE

• Every year the teacher and student should jointly
  evaluate the SAE program. This serves to
• Recognize past accomplishments
• Determine if adjustments and improvements need to
  be made in the SAE program
• Help plan for future SAE activities

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Evaluating the SAE

• This annual evaluation doesnt have to be
  cumbersome or complex.
• Simply sit down with the student (it would be
  great if parents and/or employers could be
  involved) and
• Review the record book
• Ask a few pertinent questions

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When to conduct the evaluation!

• At one time the simple answer was in early
  January. After the students returned from winter
  break they closed out their record books for
  one calendar year and started the new record
  books. This was the appropriate time for the
  evaluation.
• With many schools on block scheduling the
  evaluation time may need to change.

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Block Scheduling Evaluation

• With students on block scheduling the conference
  may need to held near the end of the fall
  semester in December or near the end of the
  spring semester in May. A lot depends upon the
  future agricultural education and FFA plans of
  the student and his/her agricultural course
  taking pattern.

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What to do during the evaluation!

• Review the record book
• compliment the student for his/her
  accomplishments
• determine what changes need to be made in the
  future to improve the SAE program. This is best
  accomplished by asking questions.

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What to do during the evaluation!

• Plan for the future
• Discuss plans for expanding and improving the SAE
  program.
• Discuss possible FFA proficiency awards the
  student should keep in mind

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Closing-Out the Record Book

• Once a year the SAE record book should be
  closed-out. This simply means we take a
  financial reading. at a specific point in time
  to see how we are doing.

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When should we close-out?

• Many businesses operate on a calendar year basis
  (Jan. 1-Dec. 31). These businesses close out
  their books on December 31. There are exceptions.
  The financial year for the Federal government is
  from Oct-Sept.
• The National FFA recommends that SAE financial
  records also be on a calendaryear basis.

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Short-year vs. long-year

• If you have a new student in agriculture who is
  really gung-ho and starts an entrepreneurship SAE
  in September that will continue for 12 months,
  when does he or she close out their record book?
• Dec. 31 of that first year (covering only 4
  months) or
• Dec. 31 of the following year (covering16 months)

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Closing out the Record Book

• If the record book is closed out in December of
  the first year--this is called a short year.
• If the student wants until December of the second
  year--this is called a long year.
• Either process is acceptable but it is easier
  filling out FFA applications down the road if the
  long-year convention is used.