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Quadrem Invoicing Case Study

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RTP Americas 2004. CONFIDENTIAL not for distribution. Quadrem Invoicing Case Study ... Improved visibility to invoicing issues. Workflow enabled process ... – PowerPoint PPT presentation

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Title: Quadrem Invoicing Case Study


1
  • Quadrem Invoicing Case Study

Agenda
Objectives Overview Issues
2
Invoicing Via Quadrem
  • Targeted Objectives Of XML Based Invoicing
  • Reduced administrative costs and overhead
  • Increased data accuracy
  • Improved visibility to invoicing issues
  • Workflow enabled process
  • Tighter payment controls relative to other
    automated payment processes
  • Increased satisfaction of AP customers (suppliers)

3
Invoicing Cycle Time Comparison
Manual Invoice Process
Quadrem Invoice Process
4
Invoicing Via Quadrem
Ongoing Deployment
  • Supply Centre focused first, integration second
  • First deployed in Australia at Hamersley Iron
    (SAP) and RTCA (Ellipse)
  • Expanding to other units in Australia and North
    America
  • Live with over 150 suppliers
  • Processing 3200 invoices per month and growing
  • North America entering pilot this month

5
AustralianInvoicing Challenges
Issues Encountered In Australian Deployment
  • Specific requirements of the Australian Tax
    Office year long process to obtain approval
  • SAP integration via IDOC, Ellipse required 3rd
    party software, adding time complexity
  • Taxes on additional charges- SC did not
    originally support, fine tuning of this is
    ongoing
  • Perception by suppliers of double work
  • Supply Centre performance issues over dial-up
    connection
  • Supplier training and support

6
N. American Invoicing Challenges
Issues Encountered In North American Deployment
  • Tax calculation rounding differences between
    Ellipse and SC- evaluating options
  • Use Tax- not encountered in AUS required some
    adjustments to data sent to suppliers
  • Business unit specific rules for exception
    handling had to be documented and dealt with
  • Workflow and interaction between AP and buyers
    evolves and requires re-training
  • Business Unit reliance on pay-on-receipt
    process
  • Canadian Taxes?

7
Invoicing Comparison
Quadrem Invoicing vs. Pay On Receipt
8
Questions?
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