Using Your Computer In The Assessment Process - PowerPoint PPT Presentation

Loading...

PPT – Using Your Computer In The Assessment Process PowerPoint presentation | free to view - id: bc625-ZDM5N



Loading


The Adobe Flash plugin is needed to view this content

Get the plugin now

View by Category
About This Presentation
Title:

Using Your Computer In The Assessment Process

Description:

SAVA recommends the use of this file type for photographic evidence. JPG. JPEG Image ... captures images from paper, photographic prints, posters, magazine pages, and ... – PowerPoint PPT presentation

Number of Views:23
Avg rating:3.0/5.0
Slides: 43
Provided by: chrisb56
Category:

less

Write a Comment
User Comments (0)
Transcript and Presenter's Notes

Title: Using Your Computer In The Assessment Process


1
Using Your Computer In The Assessment Process
  • Presented by
  • Rachel Riley
  • Prepared by
  • Chris Bridges and Andrew Spencer

2
Course Outline
  • Section 1 Computer Hardware Software
    requirements
  • Section 2 Evidence uploading and viewing
  • Section 3 Troubleshooting
  • Section 4 Scanning
  • Section 5 - Questions

3
Introductions
  • Name
  • SAVA programme
  • Objectives today

4
Section 1 Computer Hardware Software Minimum
Requirements
  • IBM Compatible PC
  • Pentium III Processor or higher
  • 128Mb RAM
  • 4Gb Hard Drive
  • 15" Monitor with 1024 x 768 resolution
  • Keyboard
  • Mouse
  • Windows 98 Second Edition or above
  • Web Browser (more later)
  • Microsoft Office 97 or above. (Microsoft Word is
    near essential)
  • Adobe Acrobat Reader 5 or higher
  • Antivirus Package (more later)

5
Section 1 Computer Hardware Software Minimum
Requirements (cont)
  • Apple Mac
  • G3 Processor or higher
  • 128Mb RAM
  • 4Gb Hard Drive
  • 15" Monitor 1024 x 768 resolution
  • Keyboard
  • Mouse
  • OS 9 or higher
  • Web Browser (more later)
  • Microsoft Office 98 or above or other MS Office
    Compatible software such as AppleWorks.
  • Adobe Acrobat Reader 5 or higher
  • Antivirus Package (more later)

6
Section 1 Computer Hardware Software Minimum
Requirements (cont)
Web browser
  • Microsoft Internet Explorer 5.5 or higher. This
    is included as part of Windows Operating System
    and Apple OS up to OS X.
  • Mozilla Firefox. A new open source browser
    available for free download from the web.
  • Apple Safari Included as part of Apple OS X.
  • WE DO NOT RECOMMEND USING
  • THE AOL BROWSER SOFTWARE.

7
Section 1 Computer Hardware Software Minimum
Requirements (cont)
  • Locations of the SAVA websites
  • SAVA Assessment Centre
  • http//www.sava-ac.org.uk/
  • Username Your Email address
  • Password The password that was emailed to you
  • SAVA Home Condition Report Software Service
  • http//www.sava-hcr.org.uk/
  • Username Your Email address
  • Password The password that was emailed to you
  • SAVA Candidate Area
  • http//www.sava.org.uk/
  • Username hicandidate
  • Password download
  • It is possible to change your password to one
    of your choice by accessing the My Account
    section on the Assessment Centre and Home
    Condition Report websites. It is not possible to
    change the password for the Candidate Area

8
Section 2 Evidence
Recommended Evidence File Types
If you are using Microsoft Works please ensure
you save any word processed files as a DOC file
and NOT a WPS file.
9
Section 3 Evidence (cont)
Anti Virus Protection Security
  • Ensure that your evidence files that are to be
    submitted are Virus free and have been checked by
    a trusted Antivirus program, e.g. Symantec Norton
    Antivirus/Internet Security or McAffee VirusScan.
  • ENSURE YOUR VIRUS DEFINITIONS ARE REGULARLY AND
    AUTOMATICALLY UPDATED (at start up with
    broadband)
  • Consider a firewall and anti-spyware software
  • Minimise downloads of goodies

10
Section 3 Evidence (cont)
Recommendations for file naming and storage
In order to keep your files organised we
recommend creating a folder (with sub-folders) in
My Documents specifically for your SAVA evidence.
This will enable you to find files easier when it
comes to uploading them to the Assessment
Centre. Name files meaningfully When naming
your files DO NOT use any additional characters
other than Letters and Numbers. Additional
characters such as commas and apostrophes will
probably cause your file not to display after
uploading it to the Assessment Centre.
Incorrect example - Johns Personal
Profile.Doc Correct example - Johns Personal
Profile.Doc
11
Section 1 Computer Hardware Software Minimum
Requirements (cont)
  • Locations of the SAVA websites
  • SAVA Assessment Centre
  • http//www.sava-ac.org.uk/
  • Username Your Email address
  • Password The password that was emailed to you
  • SAVA Home Condition Report Software Service
  • http//www.sava-hcr.org.uk/
  • Username Your Email address
  • Password The password that was emailed to you
  • SAVA Candidate Area
  • http//www.sava.org.uk/
  • Username hicandidate
  • Password download
  • It is possible to change your password to one
    of your choice by accessing the My Account
    section on the Assessment Centre and Home
    Condition Report websites. It is not possible to
    change the password for the Candidate Area

12
Section 2 Evidence (cont)
Uploading Evidence to the SAVA Assessment Centre
STEP 1 Upon logging in you will be presented
with this screen. From the unit list select the
unit that you wish to upload evidence to by
clicking the button For demonstration purposes
we shall use Unit 1  
13
Section 2 Evidence (cont)
Uploading Evidence to the SAVA Assessment Centre
STEP 2 Upon selecting the required unit, the
elements within are then displayed Select the
element in which you wish to upload your evidence
to by clicking the button. For demonstration
purposes we shall use element 1.2  
14
Section 2 Evidence (cont)
Uploading Evidence to the SAVA Assessment Centre
STEP 3 When this screen appears, click the
button  
15
Section 2 Evidence (cont)
Uploading Evidence to the SAVA Assessment Centre
STEP 4 Fill in the mandatory fields  
16
Section 2 Evidence (cont)
Uploading Evidence to the SAVA Assessment Centre
STEP 5 Once the mandatory fields have been
filled in, click the button  
17
Section 2 Evidence (cont)
Uploading Evidence to the SAVA Assessment Centre
STEP 6 Upon clicking the Browse button the File
Upload Window will open. Select the file you wish
to upload from your computer to the Assessment
Centre, then click  
18
Section 2 Evidence (cont)
Uploading Evidence to the SAVA Assessment Centre
STEP 7 Confirm that the Evidence title,
description and file are correct. N.B ONCE A
FILE HAS BEEN UPLOADED IT CANNOT BE
REMOVED. Once satisfied everything is correct
then click the button  
19
Section 2 Evidence (cont)
Uploading Evidence to the SAVA Assessment Centre
STEP 8 The file upload status window will now
appear and show you the progress of the
upload Once complete, the document uploaded will
appear in the Evidence section. CONGRATULATIONS
YOUR EVIDENCE HAS BEEN UPLOADED  
20
Section 2 Evidence (cont)
Uploading Multiple Evidence files to the SAVA
Assessment Centre
A total of 5 files can be uploaded at any one
time. This facility can used to group pieces of
evidence for particular elements and is
particularly useful when uploading evidence for
survey reports in Unit 6.  For example this could
be used for the 2 .pdf files that make up the
Home Condition Report. To upload multiple files
follow the previous steps but browse to the
additional files before clicking the button.
21
Section 2 Evidence (cont)
Viewing Evidence from the SAVA Assessment Centre
STEP 1 Click the button next to the piece of
evidence you wish to view  
STEP 2 Click the uploaded document that is now
highlighted in blue.
22
Section 2 Evidence (cont)
Viewing Evidence from the SAVA Assessment Centre
STEP 3 Upon clicking the document you may see
the confirm download screen depending on your
Internet browser settings. Select
23
Section 2 Evidence (cont)
Viewing Evidence from the SAVA Assessment Centre
STEP 4 Upon clicking Open the document will
open. The way in which the document is displayed
is dependent on your file type settings within
Windows. The preferred way to show Microsoft
Word Documents is within a full session of
Microsoft Word as shown here.  
24
Section 2 Evidence (cont)
Viewing Multiple Evidence from the SAVA
Assessment Centre
This is the same method as the previous steps.
Each individual uploaded file is now visible
under the single heading.
25
Section 3 Troubleshooting
Troubleshooting Evidence from the SAVA Assessment
Centre Three Possible Issues
There are a few issues that may arise when trying
to view your evidence from the SAVA Assessment
Centre. These are due to the current state of
your computer and/or browser settings. We shall
cover the three most common problems in the next
slides.
26
Section 3 Troubleshooting
Troubleshooting Evidence from the SAVA Assessment
Centre Issue 1 Word documents display
  • Symptom Word document opens but does not give
    the usual toolbars or editing options.
  • Description Word documents may open up in a
    Browser window rather than a full session of
    Microsoft Word.
  • Resolution To configure Internet Explorer to
    open Office files in the appropriate Office
    program instead of in Internet Explorer please
    see the following Instructions that follow.

27
Section 3 Troubleshooting
Troubleshooting Evidence from the SAVA Assessment
Centre Issue 1 Word documents display - example
28
Section 3 Troubleshooting
Troubleshooting Evidence from the SAVA Assessment
Centre Issue 1 Word documents display
  • Instructions to make Microsoft Word open in a
    full session.
  • 1. Open My computer
  • 2. On the Tools menu (Windows XP) or the View
    menu (Windows 98), click Folder Options (Windows
    XP) or click Options (Windows98)
  • 3. Click the File Types tab.
  • 4. In the Registered file types list, click the
    specific Office document type (for example,
    Microsoft Word Document .DOC), and then click
    Advanced (Windows XP) or click Edit (Windows 98)
  • 5. In the Edit File Type dialog box, click the
    tick box next to Browse in same window to remove
    the tick from the box. Click the box next to Open
    Web documents in place to remove the tick from
    the box (Windows 98)
  • Click OK.

You may also experience this issue with Microsoft
Excel .XLS files. The above method works for Excel
29
Section 3 Troubleshooting
Troubleshooting Evidence from the SAVA Assessment
Centre Issue 2 Tif files and Quicktime
  • Symptom When you click an file that has been
    saved in a .TIF format, Internet Explorer may
    open the file in the bottom half of Internet
    Explorer or in a pop up, and the file may be too
    small to be displayed correctly, or it will only
    display the first page of the document even in a
    pop up window.
  • Cause This may be due to the .TIF file format
    being associated with Quicktime.
  • Identification To ascertain if QuickTime is the
    problem, right click on the small image of the
    TIF document that opened up in the bottom half of
    Internet Explorer or in the pop up. A menu will
    appear and About QuickTime will be visible.

30
Section 3 Troubleshooting
Troubleshooting Evidence from the SAVA Assessment
Centre Issue 2 Tif files and Quicktime - example
31
Section 3 Troubleshooting
Troubleshooting Evidence from the SAVA Assessment
Centre Issue 2 Tif files and Quicktime
  • Resolution Method 1
  • Remove QuickTime from your system (recommended)
  • Note This method should only be performed if
    you do not to use Quicktime for any other
    application or file.
  • Open Control Panel
  • Open Add/Remove Programs
  • Find Quicktime from the list and then click
    Change / Remove
  • Follow the Quicktime uninstaller on screen
    prompts ensuring that you select Uninstall
    everything
  • Once the removal of Quicktime is complete you may
    close down the Add/Remove programs Control Panel.

32
Section 3 Troubleshooting
Troubleshooting Evidence from the SAVA Assessment
Centre Issue 2 Tif files and Quicktime
  • Resolution Method 2
  • Change the .TIF file association.
  • Right click the Quicktime logo in the system tray
    and then click Quicktime preferences.
  • From the Quicktime Settings window Select File
    Type Associations from the drop down menu
  • Click File Types
  • From the File association settings window click
    the sign that appears to the left of images
    Still images
  • Ensure that the box next to TIFF image file is
    Unticked.
  • Click OK
  • Close the Quicktime Settings window.
  • Open My computer
  • On the Tools menu (Windows XP) or the View menu
    (Windows 98), click Folder Options (Windows XP)
    or click Options (Windows 98)
  • Click the File Types tab.
  • In the Registered file types list, click the .TIF
    file type
  • Click Change
  • From the Open With window select Windows
    Picture And Fax Viewer (Windows XP) and click OK.
  • Click Close from the folder options window

33
Section 3 Troubleshooting
Troubleshooting Evidence from the SAVA Assessment
Centre Issue 2 Tif files and Quicktime
Resolution Method 3 Call Technical Support There
are many different versions of Quicktime that all
have different ways of changing the file
associations. If the previous methods have not
been successful please call Technical Support
where we will guide you through the procedure to
change the associations over the phone. If all
else fails we advise installing a product call
ALTERNATIFF. This is a web browser plug in that
will allow the correct viewing of Tif and Tiff
files. This product is freely available from
www.alternatiff.com
34
Section 3 Troubleshooting
Troubleshooting Evidence from the SAVA Assessment
Centre Issue 3 Pop ups and files blocked
  • Symptom No evidence displays upon the View
    button being clicked
  • Description After clicking the View button for
    an evidence file to view it, the document does
    not display. Either the pop up window has been
    blocked by the browser or the file itself has
    been blocked.
  • Example of display (note the yellow bar)

35
Section 3 Troubleshooting
Troubleshooting Evidence from the SAVA Assessment
Centre Issue 3 Pop ups and files blocked
  • There are many reasons why Internet Explorer may
    have become configured or its settings changed
    resulting in it blocking certain files directly
    or stopping pop up windows displaying.
  • Pop up windows are essential to the use of the
    Assessment Centre site.
  • Here are two examples of the yellow bar message
    that might appear
  • To help protect your security, Internet Explorer
    blocked this site from downloading files to your
    computer. Click here for options
  • or
  • Pop up blocked. To see this pop up or additional
    options click here

36
Section 3 Troubleshooting
Troubleshooting Evidence from the SAVA Assessment
Centre Issue 3 Pop ups and files blocked
  • Files by blocking the file and loading the Web
    page, Internet Explorer allows you to verify that
    the file is needed in order for the Web page to
    function properly. If you feel you need the
    blocked file, make certain that you trust the
    file and the publisher of the file before
    downloading it. Click in the bar and follow the
    options.
  • Pop ups in order to see the pop up window the
    pop up blocker needs to be turned off. Click in
    the bar and follow the options.
  • It is very common for people to miss the yellow
    information bar. Please look out for it.

37
Section 4 Scanning Documents
A key part of your actions with the Assessment
Centre is providing evidence. A lot of this
evidence you will already have in the form of
paper based documentation such as certificates,
letters and correspondence. Scanning paper based
documentation is the best way to get a digitised
copy of information that can then be uploaded to
the SAVA Assessment Centre. SAVA can scan
documents for you if you do not have a scanner,
but if you do have one then the following few
slides will help you achieve the best results.
38
Section 4 Scanning Documents
What is a scanner? A scanner is a device that
captures images from paper, photographic prints,
posters, magazine pages, and similar sources for
computer editing and display. Scanners come in
hand-held, sheet feed and Flatbed formats. Hand
Held scanners are unsuitable for document
scanning and will therefore be ignored here.
Flatbed Scanner
Sheet feed Scanner
39
Section 4 Scanning Documents
Scanning Tips If scanning a multiple paged
document please only scan multiple paged
documents if you have a scanner with a document
feeder. If not, please send photocopies of your
documentation to SAVA and we will scan it for
you. Scan in black and white this results in a
smaller file size since unwanted colour info is
eliminated. Smaller file sizes equal less time
taken to upload to Assessment Centre. Only scan
in colour if you really must e.g. scanning
photos. Limit resolution to 300 dpi why? Less
detail often results in less data to be stored
esp. BW. Again a smaller file size will
result. Use appropriate file formats TIF or PDF
for documents and letters. JPG for photos If
scanning in colour please do not scan the image
in millions of colours (32bit). Reduce the colour
depth to less colours (16bit) as this will ensure
the file size is kept to a minimum.
40
Contacting Technical Support
SAVA Technical Support is available Monday to
Friday from 9am-530pm Telephone 0870 837
6544 E-mail sac-support_at_sava.org.uk When
e-mailing, please leave as much detail as
possible in order for us to diagnose the problem
and rectify it. Please also leave your contact
telephone number as it is often easier for us to
call you directly to resolve your issue.
41
Section 5 - Questions
42
Feedback
  • Please give us your feedback about this elearning
  • Visit the Candidate Area and complete our survey
    http//www.surveymonkey.com/s.asp?u717312351773
About PowerShow.com