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Office 2003 Vs 2007

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Title: Office 2003 Vs 2007


1
Office 2003 Vs 2007
  • Whats the Difference?

2
Office 2007
  • This tutorial will explain the differences
    between Office 2003 and 2007 by comparing the
    Menus and toolbars in Office 2003 with the MS
    Office Button and Ribbon in 2007.
  • There will also be an explanation of new features
    exclusive to Office 2007
  • If you would prefer tutorials, click the links
    below
  • Up to speed with Outlook 2007
  • Up to speed with PowerPoint 2007
  • Up to speed with Excel 2007
  • Up to speed with Word 2007

3
The New Document Page
  • When you open either version of Office, a new
    blank document page appears.
  • Revisions in Office 2007 have created major
    changes in the layout of this display
  • The major differences between the two displays
    are seen here.

4
New Document Page- 2003 and 2007
Word 2007
Word 2003
5
MS Office Button, the Quick Access Toolbar, The
Ribbon
  • The MS Office Button, Quick Access Toolbar and
    the Ribbon replace the Menu, Standard and
    Formatting Toolbars in Office 2003.

6
The MS Office Button
  • The MS Office Button is a New Feature of Office
    2007.
  • This button is the access point for
  • Creating New Office Documents
  • Opening
  • Saving
  • Printing
  • Closing
  • This Button replaces the File Menu

7
The MS Office Button
  • The MS Office Button also houses
  • A list of Recently Used documents
  • Office Options (previously located under the
    Tools Menu)
  • Prepare to finalize documents for distribution
  • Send which distributes documents through
    facsimile or email
  • Publish to distribute a document to a server,
    blog, or shared workspace

8
Quick Access Toolbar
  • Located next to the MS Office Button, the Quick
    Access Toolbar offers one-click access to the
    most widely used office functions.
  • By default, there are 3 buttons Save, New, and
    Open.
  • Click on the arrow next to the toolbar, to open
    the customize Menu
  • Click the checkbox next to each feature to add
    and more options to the toolbar
  • This is a New Feature

9
Menus and Toolbars - 2003
Menu Bar
Formatting Toolbar
Standard Toolbar
  • In Word 2003, different functions within Word are
    accessed through the Menu Bar, Standard Toolbar,
    and the Formatting Toolbar

10
Menus and Toolbars - 2007
  • Office 2007 is arranged differently. All Menus
    are located within tabs on a Menu bar called the
    Ribbon
  • The three parts of the Ribbon are Tabs, Groups,
    Commands.

11
The Ribbon
Tabs 8 tabs representing common related
activities
Groups Sections containing Related items or tasks
  • Commands Buttons, boxes or
  • Menus relating to specific
  • functions within Word

12
Help
  • In Office 2007, there is not a Help Menu.
    Instead, each item on the ribbon has an expanded
    balloon that explains the feature or option.
  • In some cases, the F1 Button is also available.
    This opens a new window with an definition and an
    expanded explanation of how to use the feature or
    option

13
The MS Office Button
14
The MS Office Button replaces the File Menu
15
New and Open
  • New Opens New Document
  • Open Opens the browse function so you can open
    an existing document (You may also open a
    document by clicking on the document name in
    Recent Documents)

16
Save
  • Save Saves Documents
  • Save As Saves document with another name or
    document extension.
  • You MUST save documents in Word 97-2003 format to
    open them in older versions of Word

17
Print
  • Print Prints document and offers a Menu to make
    adjustments to the print function (i.e. of
    copies)
  • Quick Print Sends document directly to printer
  • Print Preview - Shows you what the document will
    look like prior to printing

18
Prepare
  • Prepare Prepares the document for distribution.
    There are several functions within this Menu
  • Properties Feature previously located in the
    File Menu in 2003
  • Inspect Document This is a New Feature
  • Encrypt Document Feature previously located in
    the Security tab of the Options Menu in 2003

19
Prepare
  • Restrict Permission Feature previously located
    in the File Menu in 2003
  • Add Digital Signature Feature previously located
    in the Security tab of the Options Menu in 2003
  • Mark as Final This feature previously located in
    the Track Changes tab of the Options Menu in 2003

20
Prepare
  • The Run Compatibility Checker checks to see if a
    feature used in the Word 2007 document is
    compatible with earlier versions of Word in case
    the document needs to be saved in an earlier
    format

21
Send
  • Send Transmits the document to
  • MS Outlook
  • Internet Fax transmission

22
Publish
  • Blog This is a New Feature which creates a post
    to your Blog when the document is completed and
    transmitted
  • Document Management Server This is a New
    Feature, and it replaces the FilegtSave as step,
    by sending the document directly to Document
    Management server
  • Create Document Workspace Creates a separate,
    online workspace for the a Word document and all
    related office (i.e. Excel, Word) documents
    related to that document. This feature was
    originally located in the Shared Workspace Task
    Pane in Word 2003

23
Publish (PowerPoint)
  • Package for CD This is a New Feature creates a
    folder with medial links that can be burned to a
    CD
  • Publish Slides Saves Slides to a slide library
    for future use. This is a New Feature
  • Create Handouts in MS Word Creates handouts in
    Word format. This is a New Feature
  • presentation Management Server This is a New
    Feature, and it replaces the FilegtSave as step,
    by sending the presentation directly to
    presentation Management server
  • Create presentation Workspace Creates a
    separate, online workspace for the a PowerPoint
    presentation and all related office (i.e. Excel,
    PowerPoint) presentations related to that
    presentation. This feature was originally located
    in the Shared Workspace Task Pane in PowerPoint
    2003

24
Close
  • Close Closes a Document

25
Word Options
  • Options Opens the Options Menu previously
    located on the Tools Menu. These options have
    changed significantly in 2007, so take a minute
    to look over the changes

26
Word Options
Word 2007
Word 2003
27
Word Options
  • There are 9 categories of Options
  • Popular
  • Display
  • Proofing
  • Save
  • Advanced
  • Customize
  • Add-Ins
  • Trust Center
  • Resources
  • We will only explain the Save and Review Options.
    These are the most important

28
Save
  • Save Options replaces the Save tab on the Word
    2003 Options Menu
  • Click Save in this Format to change the file type
    to Word 97-2003 document. This way, all of your
    documents can be edited in both Word 2003 and
    2007.

29
Trust Center
  • The Trust Center allows you to choose security
    settings for your documents.
  • There are several tutorials that can be accessed
    by clicking on the links
  • The Trust Center replaces Help

30
Resources
  • The Resources Page is a one-stop location for
  • Downloading updates,
  • Troubleshooting software problems
  • Help online

31
The Ribbon
32
The Mini Toolbar
  • The Mini Toolbar is a Menu of frequently used
    formatting tools that appears when text is
    highlighted in a Word document.
  • This is a New Feature.

33
Key Tips
  • Key Tips are shortcuts to Tab and Menu options on
    the Ribbon. This is a New Feature
  • Push the alt key to show the Key Tips, then push
    the corresponding letter on the keyboard to
    activate the Key Tip.

34
The Ribbon Tabs
  • Home Popular Word options found on the Standard
    and Formatting Toolbars in Word 2003
  • Insert Items associated with the Insert Menu
  • Page Layout Items relating to how a document is
    set up before any text is typed on the screen
  • References Functions found on the
    Insert/References Menu. These include Tables of
    Contents Indexes, and Bibliographies
  • Mailings Replaces the Mail Merge Task Pane
  • Review Options for Proofing, Comments, Tracking
    Changes and Document protection
  • View Options for how you see documents on the
    screen
  • Add-ins Converts document to PDF or Flash Paper
    format

35
The Home Tab
  • Clipboard Group Options to cut, copy and paste
    text, plus the Format Painter. This group
    replaces the cut, copy and paste options on the
    Standard Toolbar and in the Edit Menu in Word
    2003
  • Additional Paste Functions are activated by
    clicking on the arrow. These include Paste
    Special and Paste as Hyperlink options.
  • Click on the arrow on the Clipboard Command, to
    open the Clipboard task pane. Up to 24 items can
    be saved on the Clipboard

36
The Home Tab
  • The Font Group Options to edit fonts, font
    colors and font sizes font styles. It replaces
    the font formatting functions on the Formatting
    Toolbar and under the Format Menu in Word 2003
  • The Font Menu is accessed by clicking on the
    arrow on the Font Command bar

37
The Home Tab
  • The Paragraph Group Options to edit bullets and
    numbering, indentation, sorting, show/hide
    paragraph marks, text alignment, line spacing,
    shading, and borders.
  • Clicking on the arrows next to line spacing,
    shading, and borders, opens additional Menu
    options
  • Click the arrow next to the Paragraph command to
    open a Menu with additional paragraph editing
    options

38
The Home Tab
  • The Styles Group Options to insert or change
    formatting styles in a Word Document. The group
    highlights the 5 most popular formatting styles.
    This is a New Feature. It replaces the Formatting
    Styles Menu on the Formatting Toolbar
  • The Styles Command, accessed with a click on the
    arrow under Change Styles or the Style Command Bar

39
The Home Tab
  • The Edit Group The find, replace, go to and
    select options are located here. It replaces
    above mentioned options on the Edit Menu
  • Find Will locate a text item within a document
  • Replace Will replace the found item with a
    different item (i.e. you can change a Word that
    is repeated multiple times within a document
    using the find and replace functions)
  • Go To Locates and browses to another page in a
    document
  • Select Will select (highlight) all of the text
    or similarly formatted text or objects in a
    document This is a new feature

40
The Insert Tab
  • The Pages Group Inserts pages into a document
  • Cover page Inserts a pre-formatted color cover
    page for your document. This is a New Feature.
  • Blank Page Inserts a blank page and page break
  • Page Break Inserts a page break

41
The Insert Tab
  • The Table Group Inserts tables into a document.
  • After the table is created, The Table Tools Tab
    opens with two additional ribbons, Design and
    Layout. This is a New Feature. These tabs replace
    the table Menu bar

42
The Table Group
  • Insert Table Mouse over the cells to create a
    table
  • Insert Table Click on this icon to create a
    table using the insert table menu
  • Draw Table Click here to draw a table manually
  • Convert Text to Table Select text and click this
    icon to convert it to a table
  • Excel Spreadsheet This is a New Feature. Click
    on this icon to imbed an Excel spreadsheet into
    your document. When chosen The Excel programs
    opens within Word
  • Quick Tables This is a New Feature. Opens a Menu
    with 8 preformatted tables, including 4
    calendars.

43
The Table Tools Tab - Design
  • Design Tab This ribbon features table design
    options that replace the Table Menu options and
    Table Options on the Standard Toolbar in Word
    2003.
  • Table Style Options Group Click on the
    appropriate checkbox to choose the cells and rows
    that will be shaded. This is a New Feature.
  • Table Styles Group A series of shading options
    accessed by mouse click. This is a New Feature.
    This group also includes options for Borders and
    Shading on the Format Borders and Shading Menu
    and Formatting Toolbar in Word 2003
  • Draw Borders Group Replaces the Draw Table
    option on the Table Menu and the Tables Toolbar

44
The Table Tools Tab - Layout
  • Layout Tab As with the Design Tab, the groups on
    this ribbon replace options on the Table Menu and
    the Tables and Borders Toolbar
  • The Table Group Includes Table Properties and
    the View/Hide Gridlines option. There is also a
    Select option that allows you to select
    (highlight) a cell, row, column, or an entire
    table. This is a New Feature
  • The Rows and Columns Group Offers options to
    insert and delete and rows, and columns. These
    options were found on the Table Menu in Word 2003
  • The Merge Group Options to Merge and split
    cells, found on the Table Menu in Word 2003

45
The Table Tools Tab - Layout
  • The Cell Size Group Options to AutoFit cell data
    found on the Table Menu in Word 2003, plus manual
    cell resizing, which is a New Feature
  • The Cell Alignment Group These options were
    found on the table properties in Word 2003
  • The Data Group Includes options to sort, convert
    data to text and write formulas. These options
    were on the Table Menu in Word 2003

46
The Insert Tab
  • The Illustration Group Inserts images and
    graphics. It replaces similar functions on the
    Insert Menu in Word 2003
  • Picture, Clipart and Chart Insert these types of
    graphics
  • Shapes Replaces the AutoShapes Menu on the
    Drawing Toolbar. Several new shapes have been
    added to this Menu
  • Smart Art Similar to Visio, it adds
    pre-formatted visual icons to show process or
    make graphic points. This is a New Feature.
    Heres a tutorial http//office.microsoft.com/tra
    ining/training.aspx?AssetIDRC101772971033
  • Inserting an image from the illustration group
    opens the Picture Tools tab

47
The Picture Tools Tab
  • The Picture Tools Tab replaces the Picture
    Toolbar in Word 2003.
  • The Adjust Group Edits images brightness,
    contrast, color, image quality, replaces images,
    or resets image back to original settings
  • The Picture Styles Group Adds frames, effects,
    shadows and shapes to an image. This is a New
    Feature.
  • The Arrange Group Formats images that are
    imbedded within text.
  • The Size Group Edits an images size, and allows
    an image to be cropped

48
The Insert Tab
  • The Links Group Places different types of links
    in a document. This group replaces the same
    functions found in the Insert Menu
  • Hyperlink Adds a hyperlink to another page,
    document, or website.
  • Bookmark Allows you to identify text to revise
    later
  • Cross-Reference Links to a reference, image or
    item found in another location in a document

49
The Insert Tab
  • The Header/Footer Group Inserts a header,
    footer, or page number in a document. Again,
    these features are located in the Insert Menu in
    Word 2003
  • Preformatted Header/Footers with colors and
    graphics that match the cover pages are accessed
    by clicking on the drop-down Menu. This is a New
    Feature.
  • The Page Numbering functions are simplified on
    one dropdown Menu

50
The Insert Tab
  • The Text Group This group Inserts several
    different text items.
  • Text Box In addition to a plain or blank text
    box, a click on the drop down Menu reveals
    several pre-formatted text boxes. This is a New
    Feature.
  • Quick Parts A series of User-defined document
    properties, building blocks or fields that can be
    inserted into a document at any time. This New
    Feature is a more advanced relative of the Auto
    Format function found in Word 2003.
  • Word Art this feature has not changed from Word
    2003

51
The Insert Tab
  • Drop Cap Adds a Drop Cap (a Capital letter at
    the beginning of a sentence or paragraph that is
    a larger font that the other letters)
  • Signature Line Adds a digital signature to
    business correspondence
  • Date and Time Replaces the Date and Time insert
    function, in one of several formats
  • Object Inserts an object (text, graphic, Word
    slide, Excel Document, or other document into the
    Word document
  • A drop down Menu next to these functions denotes
    a variety of additional options for these
    features

52
The Insert Tab
  • The Symbols Group This group replaces the Insert
    Symbol function on the Insert Menu bar
  • Insert Equation includes several pre-formatted
    algebraic and scientific equations. There are a
    dozen common pre-formatted equations.
  • Clicking on Insert Equation at the bottom of the
    Equation Menu opens the Equation Tools Tab opens
  • Equations may also be saved as Building Blocks in
    the Equation Gallery. This is a New Feature.

53
The Insert Tab
  • Insert Symbol Offers users access to several
    types of commonly used symbols
  • After clicking on the drop-down arrow, and a
    click on More Symbols, opens up the Symbols Menu
    for all of the font styles in your computer

54
The Page Layout Tab
  • The Themes Group Similar to Design Templates in
    PowerPoint, Themes are a series of designs that
    for background color, font color and effects
  • Themes were located under the Format Menu in Word
    2003. Themes can be changed in their entirety or
    edited by individual characteristics.

55
The Page Layout Tab
  • The Page Set-up Group Page set up replaces the
    Page Setup function under the File Menu in Word
    2003. Click on the drop down menu, and Page
    Set-up offers access to
  • Margins Office 2007 adds several default margin
    options
  • Page Orientation (Portrait or Landscape)
  • Paper Size Several paper options are available
  • Columns (This function was also on the Standard
    Toolbar)

56
The Page Layout Tab
  • The Page Set-up Group To the right of the page
    setup options are three additional options
  • Breaks( Replaces the Insert Page Break function).
    This is where Section Breaks are located. In
    addition, there is a visual explanation of the
    different types of page breaks
  • Line Breaks located on the page options Menu in
    Word 2003
  • Hyphenation Sets parameters for using hyphens
    (for APA and MLA formatting) also located on the
    page options Menu in Word 2003

57
The Page Layout Tab
  • Click on the Page Command and the Page Setup Menu
    Opens, containing all of the functions found in
    the group.

58
The Page Layout Tab
  • The Page Background Group This replace the
    Format Background function of Word 2003. There
    are 3 options with dropdown menus which provide
    additional options
  • Watermark
  • Page Color
  • Page Borders (Originally located in the Format
    Menu, this opens the Borders and Shading Menu)

59
The Page Layout Tab
  • The Paragraph Group This group contains
    functions for indentation and character spacing
  • Click on the arrow on the Paragraph Command, and
    the Paragraph Menu opens

60
The Page Layout Tab
  • The Arrange Group Formats images that are
    imbedded within text. These options were located
    within the Draw Menu in Word 2003 (The Draw Menu
    was located at the bottom of the page, on the
    left), the Format Picture Menu or the Picture
    Toolbar

61
The Page Layout Tab
  • There are several options
  • Position Place the images either in line with
    text (as a text object) or in one of 9
    pre-formatted options with text wrapping.
  • Bring to front places a selected image at the
    from of a group of images (foreground)
  • Send to back Move an image to the back of a
    group (as a background)
  • Text wrapping Opens the Text wrapping Menu which
    allows you to position an image wherever you need
    it
  • Group Clusters several images together, as one
    image
  • Ungroup Un-clusters images
  • Rotate Allows image to be moved from 1 to 360
    degrees

62
The References Tab
  • The Table of Contents Group This group contains
    all of the functions for creating a Table of
    Contents (TOC). This feature is found in the
    Insert/Reference section of Word 2003.
  • Table of Contents Clicking on the arrow next to
    this function opens a second Menu with a variety
    of TOC formats.
  • Add Text adds levels to the TOC
  • Update Table Updates a TOC as new TOC items are
    added

63
The References Tab
  • The Footnotes Group Options to insert, add,
    edit, and revise footnotes and endnotes. These
    options were located under the Insert/References
    section in Word 2003
  • The Footnotes Command Click on the arrow at the
    bottom of the command bar to reveal a
    footnote/endnote formatting Menu

64
The References Tab
  • The Citations and Bibliography Group This
    feature contains options for formatting citations
    and the bibliography This is a New Feature.
  • Insert Citation Includes options for inserting
    citations or place holders for citations
  • Manage Sources Opens a Menu to managed sourced
    materials
  • Style Formats references in a variety of
    citation formats including APA and MLA
  • Bibliography Inserts a reference page in
    Bibliography or Works Cited format, based on
    citations in the document

65
The References Tab
  • The Captions Group Options to add, edit, revise
    and insert Captions, a Table of Figures, or
    Cross-references. These options were located
    under the Insert/References section in Word 2003

66
The References Tab
  • The Index Group Options to insert, add, edit or
    revise an Index. These options were located under
    the Insert/references section in Word 2003

67
The Mailings Tab
  • The Mailings Tab The Mailings tab replaces the
    Mail Merge Task Pane in Word 2003.
  • The pane is arranged chronologically, so begin
    with the Create Group (Letters or Envelopes), and
    continue until the merge is completed (the Finish
    Group)

68
The Review Tab
  • The Proofing Group This group contains potions
    for revising a document. These options were
    previously located on the Standard Toolbar and
    the Research Task Pane.
  • Spell check
  • Thesaurus
  • Translate Translates English into another
    language.
  • Set language Sets language for the document.
  • Word Count

69
The Review Tab
  • The Comments Group Comments were located on the
    Insert Menu and on the Track Changes Toolbar in
    Word 2003
  • Options include Insert New, Delete, and Skip to
    Next or Back to Previous comment

70
The Review Tab
  • The Tracking Group Replaces the Track Changes
    Toolbar. These options were located in the Tools
    Menu in Word 2003
  • Track Changes Icon Opens Track changes. Click on
    the arrow to open the Track Changes option menu.
    There are new features such as the ability to
    change a username, and new color designations for
    multiple revisions
  • Balloons Options for changing how a revision is
    displayed. This is a New Feature
  • Markup/Show Markup Markup options are the same
    as in Word 2003
  • Reviewing Pane Option to show reviewing pane (a
    list of document changes), on the bottom or the
    left side This is a New Feature

71
The Review Tab
  • The Changes Group Once Changes are reviewed,
    this group allows for the review, acceptance o
    rejection of changes, as a whole, or
    individually.
  • These options were located on the Track Changes
    Toolbar in the Tools Menu in Word 2003

72
The Review Tab
  • The Compare Group This options allows users to
    compare two documents side by side.
  • Compare Button Allows documents to be compared
    side by side or merged into a single document
  • Show Source Documents Allows the original and
    the revised document to be compared side by side
  • These options were located in the Tools Menu in
    Word 2003

73
The Review Tab
  • The Protect Document Group Allows for shared
    documents to be protected from change without
    permission. Click on the Protect Document option
    to choose the level and type of document
    protection.
  • These options were located in the Tools Menu in
    Word 2003

74
The View Tab
  • The Document Views Group This group replaces the
    options found in the View Menu in Word 2003.
    There are 4 options
  • Print Layout
  • Full Screen Reading
  • Web Layout
  • Outline
  • Print

75
The View Tab
  • The Show/Hide Group This group replaces options
    found under the View Menu in Word 2003
  • Ruler Shows margins and tabs
  • Gridlines Shows a grid pattern over the entire
    document. Useful with the formula option on the
    Insert Tab. This is a New Feature
  • Document Map Shows document formatting
  • Thumbnails Shows each page as a thumbnail image
    on the left side of the screen

76
The View Tab
  • The Zoom Group Replaces the Zoom function on the
    Standard Toolbar. Options are similar to those
    found in the Print Preview function, however this
    is a New Feature
  • Zoom Opens a Menu of zoom options
  • 100 Increases document to fill screen
  • One page Displays document as a full page
  • 2 Pages Shows two pages at once
  • Page Width Adjusts how wide the page appears on
    the screen
  • The Zoom Function is also located at the bottom
    right of the document screen

77
The View Tab Used in Word and Excel
  • The Window Group This group allows users to view
    multiple documents at the same time. this is a
    New Feature
  • New Window Opens a document in a new Window
  • Arrange all Arranges documents horizontally or
    vertically.
  • Split Splits the screen so that two different
    parts or pages of the same document can be seen
    at the same time
  • Switch Windows Allows documents windows to
    change in prominence

78
The View Tab
  • The Macros Group Click on the icon to open the
    Macro function for recording or editing a Macro
  • Macros were located on the Tools Menu in Word 2003

79
PowerPoint 2003 Vs 2007
  • Whats the Difference?

80
The Home Tab (PowerPoint)
  • The Slides Group Options for adding New Slides,
    choosing Slide Layout options, Resetting to the
    original layout and Deleting slides
  • Clicking on the arrow next to the Layout option
    offers a menu of 12 layout styles, which can be
    edited for size and shape

81
The Home Tab
  • The Drawing Group Options to insert or edit
    graphic elements in a PowerPoint presentation.
    This Tab toolbar replaces the Drawing Toolbar in
    PowerPoint 2003.
  • There are some very robust options for formatting
    and developing Graphics that make PowerPoint an
    even more powerful tool for communication.
  • Options include Auto Shapes, Arrange (to move
    objects forward or backward within a group),
    Quick Styles, Shape Fill, Shape Outline, and
    Shape Effects
  • In addition, accessing one of these options opens
    an additional Drawing tab

82
Arrange (PowerPoint)
  • Arrange replaces the Draw options on the Draw
    Menu in PowerPoint 2003. This function includes
    options for Ordering, Grouping, and Positioning
    Objects on a slide.
  • This is a New Feature.

83
Quick styles (PowerPoint)
  • Quick Styles offer a one-step option to fill text
    boxes and AutoShapes. Quick styles offers 7
    colors in six styles
  • This is a New Feature.

84
Shape Fill and Shape Outline (PowerPoint)
  • Shape fill and Shape outline replace the Fill,
    Line, and Font Color options as well as the Line
    Weight and Arrow options on the Drawing Toolbar
    in PowerPoint 2003.

85
Shape Effects (PowerPoint)
  • This feature allow objects, shapes and text boxes
    to be manipulated with various effects including
    shadows, reflections, soft edges and more. Just
    click on an object to select it, then apply the
    effect.
  • This is a New Feature.

86
The Drawing Command (PowerPoint)
  • Clicking on the drop down arrow on the Drawing
    Command, opens the Format Shape menu that
    contains more advanced editing functions for
    objects, shapes, and textboxes
  • This is a New Feature.

87
The Drawing Tools Tab (PowerPoint)
  • Once an object, shape or text box has been
    selected for editing, the format tab opens. Click
    on the Tab, and the Drawing Tools Ribbon opens.
    This is a New Feature.
  • This ribbon fractures more options for editing
    shapes and objects including
  • Insert Shapes Group (the AutoShapes Menu)
  • Shapes Styles Group (Quick Styles, Shape Fill,
    Shape Effects)
  • WordArt Group (WordArt has been significantly
    revised for 2007)
  • Arrange Menu Group (Order, Group, Position)
  • Object Size Menu Group Resizes objects and
    shapes

88
The Home Tab
  • The Editing Group This tab replaces some
    functions found on the Editing Menu in PowerPoint
    2003. Features Include
  • Find Will locate a text item within a
    presentation
  • Replace Will replace the found item with a
    different item (i.e. you can change text that is
    repeated multiple times within a presentation
    using the find and replace functions)
  • Select text or object Selects text or objects
    for editing

89
The Insert Tab
  • Smart Art Similar to Visio, it adds
    pre-formatted visual icons to show process or
    make graphic points. This is a New Feature.
    Heres a tutorial http//office.microsoft.com/tra
    ining/training.aspx?AssetIDRC101772971033
  • Inserting an image from the illustration group
    opens the Picture Tools tab

90
The Insert Tab
  • Media Clips Group This group inserts video and
    sound clips. These options on the Insert Menu in
    PowerPoint 2003

91
The Design Tab
  • The Page Setup Group This option was located on
    the File Menu in PowerPoint 2003
  • Page Setup Options for margins and text
    placement on the slide
  • Slide Orientation Allowed for slides to be
    viewed or printed in Portrait or Landscape style.

92
The Design Tab
  • The Themes Group Themes replaces in PowerPoint
    Design Templates. This is a New Feature
  • Microsoft introduces twenty new theme designs,
    which can be edited. Additional themes can be
    downloaded from Microsoft
  • PowerPoint 2007 will also open presentations
    created with Design Templates from older versions
    of PowerPoint.
  • Themes can also be edited with additional Color
    Themes, Font Themes and Illustration Effects
  • After adding a design theme, customize the Font,
    Color, and Illustration Themes

93
The Design Tab
  • The Background Group There are two options for
    Backgrounds
  • Background Styles - A set or preformatted
    backgrounds
  • Hide background Graphics Hides graphics for
    printing of creating transparencies
  • The Background Command Parts this feature were
    found in the Format Background Menu in PowerPoint
    2003. This option allows you to edit background
    graphics, colors images more significantly than
    in previous versions

94
The Animations Tab
  • The Preview Group Previews animations and slide
    transitions added to slides
  • The Animations Group Animates individual slides
    There are two options
  • Animate Animates individual parts of a slide,
    such as text boxes or images
  • Custom Animation Lets you fine-tune animation on
    specific slides for emphasis
  • The Transitions Group Adds specific transitions
    to slides or slideshows. Includes for transition
    speed, transition sound, and slide advancement

95
The Slideshow Tab
  • The Start Slideshow Group Plays show. There
    are three options
  • From Beginning Starts show from first slide
  • From Current Slide Starts show from the slide
    selected
  • Custom Slide Show Begins show based of a
    preformatted and saved template

96
The Slideshow Tab
  • The Set Up Group These are options for viewing
    and Playback. Options include
  • Set Up Show Opens a new menu for fine-tuning
    sideshow playback. The Play a Kiosk option plays
    the presentation in an endless loop
  • Hide Slide Hides slide that will be accessed by
    hyperlink, otherwise, the slide will not be seen
  • Record Narration Opens a menu to record
    slideshow voiceover
  • Rehearse Timings Plays the Slideshow with a
    timer to set automatic slide advance for each
    slides
  • Use Rehearsed settings Defaults to settings set
    in Rehearse Timings

97
The Slideshow Tab
  • The Monitors Group Options to set playback
    resolution on a monitor
  • The Resolution Menu offers a variety of settings
    from 640x480 to 1152x864
  • The Presenter View allows the presentation to be
    played on a dual monitor setup

98
The Review Tab
  • The Proofing Group Popular tools for reviewing
    presentations. These were all located on the
    Tools Menu in PowerPoint 2003.
  • Spell check Spell checks a presentation
  • Research Dictionary and encyclopedia
  • Translate Translates highlighted test into
    another language. This is a New Feature.
  • Thesaurus Thesaurus
  • Language Language settings for spelling and
    grammar

99
The Review Tab
  • The Comments Group Shows changes or suggested
    changes from other sources. Comments are found on
    the Insert Menu in PowerPoint 2003.
  • Show Markup indicates where others viewers have
    made changes to a presentation. This is a New
    Feature.
  • Comments indicate tabs where other viewers have
    suggested changes, or have commented on the
    presentation

100
The View Tab
  • The Presentation Views Group These options were
    located in the View Menu in PowerPoint 2003.
    Allow sideshow to be viewed as
  • Normal The default slideshow view
  • Slide Sorter Shows all of the slides in a
    presentation in one window for review or
    reorganization
  • Notes Page Shows the slide and notes for the
    slide
  • Slide Show Plays the presentation

101
The View Tab
  • Master Slides Click on each of these options and
    the Master Slide editing Ribbon opens
  • Slide master Shows the slide formatting (i.e.
    headers, colors, font style, and size). These
    items may be edited
  • Handout Master Shows the slide formatting if the
    slide were to be printed as handouts. These items
    may be edited
  • Notes Master Shows the slide formatting for the
    slide and the notes page. These items may be
    edited

102
The Slide Master Tab
  • Edit Master Edit the slide master, add or delete
    the layout (i.e. a title slide), or rename the
    master slide
  • Master Layout Edit the layout of the slide
    including textboxes, headers and footers
  • Edit Theme Change the colors of the theme. This
    feature was found on the Design Task Pane in
    PowerPoint 2003
  • Background Adds a Background theme or color
  • Page Setup Determines print characteristics for
    printing (Page Set Up) or viewing (Slide
    Orientation)

103
The View Tab
  • The Show Mode Group Reveals Rulers, Gridlines,
    and a Message Bar, if the presentation is being
    Emailed. These options were located in the View
    Menu in PowerPoint 2003.

104
The View Tab
  • Zoom Allows the slide show editor to be viewed
    larger or smaller, or have the slide fit within
    the softwares window. This is a New Feature.

105
The View Tab
  • Color Converts the slideshow into one of three
    color formats. This feature was found on the View
    Menu in PowerPoint 2003.
  • Color View or print the presentation in full
    color for printing
  • Grayscale View the presentation in grayscale for
    printing
  • Black and White View the presentation on black
    and white for printing transparencies

106
The View Tab
  • Window Allows you to open and display multiple
    presentations at one time. These options were
    located on the Windows Menu in PowerPoint 2003.
  • Arrange All Shows all of the open presentations
    on one page
  • Cascade Arranges windows one on top of the other
  • Move Split Splits screen view of windows
  • Switch Windows Allows you to open specific
    presentations in individual windows

107
Excel 2003 Vs 2007
  • Whats the Difference?

108
Excel 2007
  • There will also be an explanation of new features
    and Ribbon items exclusive to Excel 2007
  • When you open either version of Excel, a new
    blank Workbook page appears.
  • Revisions in Office 2007 have created major
    changes in the layout of this display

109
The Excel Ribbon
Tabs 8 tabs representing common related
activities
Groups Sections containing Related items or tasks
  • Commands Buttons, boxes or
  • Menus relating to specific
  • functions within Excel

Formula Bar Shows Excel Formulas
110
The Home Tab
  • The Number Group Options for formatting numeric
    values including currency (), percentage (),
    and decimal placement (.00),
  • Click the arrow on the Number Command Bar to open
    the Format Cells Menu.
  • These options were located on the Format/Cell
    menu in Excel 2003

111
The Home Tab
  • The Styles Group Three options to format cells
  • Conditional Formatting The cell format (i.e.
    text color, font, or other condition) changes
    based on changes in cell values. While
    Conditional Formatting is not a new feature, the
    variety of conditional formatting options is
    significant.
  • Format as Table This feature replaces the
    AutoFormat option in Excel 2003. The range of
    table formats is significant

112
The Home Tab
  • The Styles Group Three options to format cells
  • Cell Style allows you to format individual cells
    or sections of a worksheet with a variety of
    color and font formats. This is a New Feature.
  • Click on the arrows below each function to view
    the complete variety of formatting choices

113
The Home Tab
  • The Cells Group Options to insert, delete and
    format cells, columns, and rows. These features
    were found on the Insert and Edit Menus in Excel
    2003
  • Insert Insert a cell, column, row, or worksheet
  • Delete remove a cell, column, row, or worksheet

114
The Home Tab
  • Format
  • Format and Lock cells
  • Adjust column width
  • Adjust row height
  • Auto fit text
  • Organize (move, copy rename or protect)
    worksheets
  • Hide or unhide cells, columns, and worksheets
  • All of these options were found under the Format
    and Edit menus in Excel 2003

115
The Home Tab
  • The Editing Group Options to AutoSum, Copy
    formatting, Clear, Sort Filter, plus Find
    Select data. These functions were located on the
    Edit and Data Menus, as well as the standard
    Toolbar in Excel 2003.
  • AutoSum Adds, Averages and counts a column or
    row of numbers
  • Copy Formatting Copies cell data and formatting
    into adjacent cells
  • Clear Removes data and formatting from a cell or
    group of cells
  • Sort Filter Functions to sort and filter cell,
    column or row data

116
The Home Tab
  • Find Select Opens a new menu with options to
    Find, Replace and Go To other areas of the
    worksheet, plus access to formulas, Comments,
    Conditional Formatting and Data Validation
    options. This is a new feature

117
The Insert Tab
  • The Tables Group Inserts Tables into a Workbook
  • Pivot Table Creates a Pivot Table or Pivot Chart
    from worksheet data
  • Table Creates a Pre-formatted Table from
    worksheet data. In prior versions of Excel,
    tables were referred to as Lists. The table is
    created with built-in Sort and Filtering options.
    This is a New Feature.
  • When activating Insert/Table, the Table Tools tab
    opens

118
Table Tools
  • Functions needed to edit format table data.
    This is a New Feature.
  • The Properties Group Table name and options to
    enlarge the table area
  • The Tools Group Options to convert table data to
    Pivot Table, remove Duplicate Data, and Convert
    table to a standard worksheet

119
Table Tools
  • The External Table Data Group Options to export
    table data, refresh data added to a table, link
    and unlink tables, open tables using an Internet
    Browser (i.e. Internet Explorer), and revise
    table properties.
  • The Table Style Options Group Options to add a
    header, footer, or total row to a table, as well
    as format table columns.
  • The Table Styles Group A series of shading
    options accessed by mouse click.

120
The Insert Tab
  • The Charts Group This feature replaces of the
    Chart Wizard in Excel 2003.
  • Instead of sorting through the Wizard, users
    choose a chart style, this opens the Chart Tools
    Tab, which offers options for Chart Design, Chart
    Layout and Chart Formatting
  • This is a New Feature.

121
The Chart Design Tab
  • The Type Group Options to change Chart styles
    (Step 1 of the Chart Wizard)
  • The Data Group Options to change data
    relationships (Step 2)
  • The Chart Layout Group Options to change the
    Chart layout (Step 3)
  • The Chart Styles Group (Options to edit the
    colors on a Chart (Step 3)
  • The Location Group Options to place the chart in
    the workbook (step 4)

122
The Chart Layout Tab
  • The Layout tab replaces the Edit Chart functions
    on the Chart Menu in Excel 2003
  • The Current Selection Group Edits the Chart
    style to match the formatting of the data page
    that the chart is referenced from.
  • The Insert Group Inserts an image, text or text
    box on the chart
  • The Labels Group Edits Chart Labels such as the
    title, legend, and data labels.

123
The Chart Layout Tab
  • The Layout tab replaces the Edit Chart functions
    on the Chart Menu in Excel 2003
  • The Axes Group Sets layout for the horizontal
    axes and gridlines
  • The Background Group Sets characteristics for
    editing the chart background and Gridlines
  • The Analysis Group Options for analyzing charts.
  • The Properties Group Options for naming a chart

124
The Chart Format Tab
  • The Format Tab replaces the Format Chart
    functions on the Chart Menu in Excel 2003
  • The Current Selection Group Formats the Chart
    style to match the formatting of the data page
    that the chart is referenced from.
  • The Shapes Styles Group Formats all of the
    shapes on a chart, including chart bars

125
The Chart Format Tab
  • The Format Tab replaces the Format Chart
    functions on the Chart Menu in Excel 2003
  • The Word Art Styles Group Allows users to label
    charts using WordArt
  • The Arrange Group Formats chart items for
    arrangement by layer, or grouped as one image
  • The Size Group Resizes the chart

126
The Insert Tab
  • The Text Group Adds various text items to a
    worksheet including
  • Text Boxes
  • Headers and Footers
  • WordArt
  • Signature Lines
  • Objects
  • Symbols
  • These features were found on the Insert Menu in
    Excel 2003

127
The Page Layout Tab
  • The Themes Group Similar to Design Templates in
    PowerPoint, Themes are a series of designs that
    for background color, font color and effects.
    This is a New Feature

128
The Page Layout Tab
  • The Page Setup Group Options to set
  • Margins
  • Page Orientation (Portrait or Landscape)
  • Page Sizes (81/2 X 11, Legal, etc)
  • Print Area
  • Page Breaks
  • Background (Images)
  • Print Titles (Print column headings on each page)

129
The Page Layout Tab
  • Click on the Page Setup Command and the Page
    Setup Menu Opens, containing all of the functions
    found in the group.
  • These options were found on the File/Page Setup
    Menu in Excel 2003

130
The Page Layout Tab
  • The Scale to Fit Group Resets printing functions
    to fit a specific paper length or a number of
    pages
  • Click on the Scale to Fit Command Bar and the
    Page Setup menu opens
  • This is a new feature

131
The Page Layout Tab
  • The Select Options Group Options to view or
    print gridlines and/or column and row headings
  • Click on the Select Options Command Bar and the
    Page Setup menu opens
  • This is a new feature

132
The Page Layout Tab
  • The Arrange Group Arranges images, clipart,
    shapes and text on a worksheet
  • Bring to Front and Send To Back Arrange clipart
    within the space of the worksheet
  • Selection Pane Arranges objects and comments on
    a sheet
  • Align Aligns text within cells
  • Group Group and Ungroup a series of objects
  • Rotate Changes the orientation of an object or
    image
  • Options found on the Drawing Toolbar in Excel
    2003

133
The Formula Tab
  • The Formula Library This is a quick reference to
    al of the different mathematical functions and
    operations that can be calculated using Excel
  • Insert Function opens the Functions Menu.
  • Functions are also broken down into a set of
    Books on the ribbon which provides access to
    each function by type. This is a new feature
  • Functions were located under the Insert/Function
    Menu in Excel 2003

134
The Formula Tab
  • The Defined Names Group This feature, used in
    conjunction with the database and filtering
    features of Excel, creates cell names for use in
    database filtering
  • These options were located on the Insert/Name
    Menu in Excel 2003

135
The Formula Tab
  • The Formula Auditing Group This section features
    options to evaluate and edit complex formulas so
    that users may locate errors within formulas
  • These options were located under the
    Tools/Formula Auditing Menu in Excel 2003
  • There is a new feature called the Watch Window,
    which monitors the value of cells when changes
    are made to a worksheet

136
The Formula Tab
  • The Calculation Group This function determines
    when formulas are calculated, either
    automatically (by default) or manually

137
The Data Tab
  • The Get External Data Group This option replaces
    the Tools/Import External Data function in Excel
    2003. Data can be imported from
  • Access
  • The Web (Internet)
  • Text Files
  • Other (External) Sources
  • Existing Connections (i.e. documents where
    spreadsheet data has been copied and pasted)

138
The Data Tab
  • The Connections Group Updates and refreshes data
    imported from external sources (The link to the
    source must be in place for this feature to work)
  • This is a new feature

139
The Data Tab
  • The Sort and Filter Group Replace the Sort and
    Filter options on the Tools menu. Option include
  • Sort (Ascending and Descending)
  • Clear Filter Remove the filter
  • Reapply Filter Return to original filter
    parameters
  • Advanced Filter with multiple options

140
The Data Tab
  • The Data Tools Group These tools assist in
    revising and developing a database. These
    feature were located on the Data Menu in Excel
    2003
  • Text to Columns Separates text in one column
    into separate columns. (i.e. If a column has a
    full name, this feature will separate it into
    columns for the first, middle and last names)
  • Remove Duplicates Deletes duplicate rows from a
    sheet

141
The Data Tab
  • Data Validation Sets parameters to prevent
    invalid data from being entered into cells
  • Consolidate Consolidates data from several
    worksheets into one worksheet
  • What if Analysis Lets users try out various
    values in a worksheet to determine a specified
    outcome. Three types
  • Scenario Manager
  • Goal Seek
  • Data Table

142
The Data Tab
  • The Outline Group Displays by consolidating
    similar or grouped items. Three options
  • Group Ties a range of cells together
  • Ungroup Unties that same range
  • Subtotal adds totals and subtotals to numeric
    values within a range
  • This is a new feature

143
The Review Tab
  • The Proofing Group This group contains potions
    for revising a Workbook. These options were
    previously located on the Standard Toolbar and
    the Research Task Pane.
  • Spell check
  • Research Dictionary
  • Thesaurus
  • Translate Translates English into another
    language.

144
The Review Tab
  • Comments Group Comments were located on the
    Insert Menu in Excel 2003
  • Options include Insert New, Delete, and Skip to
    Next or Back to Previous comment

145
The Review Tab
  • The Changes Group Replaces the Protection and
    Share Workbook options on the Tools Menu in Excel
    2003.
  • Protect Workbook and Protect Sheet Prevents
    other users from permanently changing data within
    a workbook
  • Share Workbook Allows other users to view and
    change items in a Workbook
  • Track Changes Allows users to see who has
    changed a workbook as well as the changes that
    were made

146
The View Tab
  • The Workbook Views Group This group replaces the
    options found in the View Menu in Excel 2003.
    There are 4 options
  • Normal The default view
  • Page Layout One page view as it appears printed
  • Page Break Preview Shows page breaks
  • Custom Views View page based on the margins and
    settings for that page
  • Full Screen View worksheet without ribbons or
    tabs

147
The View Tab
  • The Show/Hide Group This group replaces options
    found under the View Menu in Excel 2003
  • Ruler Shows margins and tabs
  • Gridlines Shows a grid pattern over the entire
    Workbook. Useful with the formula option on the
    Insert Tab.
  • Formula Bar Shows formula bar
  • Headings Column and Row heading
  • Message Bar Shows the Message Bar

148
The View Tab
  • The Window Group This group allows users to view
    multiple Workbooks at the same time.
  • New Window Opens a Workbook in a new Window
  • Arrange all Arranges Workbooks horizontally or
    vertically.
  • Split Splits the screen so that two different
    parts or pages of the same Workbook can be seen
    at the same time
  • Switch Windows Allows Workbooks windows to
    change in prominence

149
Outlook 2003 Vs 2007
  • Whats the Difference?

150
Outlook
  • The differences between Outlook 2003 and 2007 are
    mainly visual.
  • Mail, Calendar, Contact, and Task menus are only
    graphically different.
  • The following slides will review the major
    differences.

151
Mail
152
Calendar
153
Contacts
154
Tasks
155
Office Button
  • Outlook 2007 features
  • The Office Button
  • Note Keys
  • Mini Tool Bar

156
Mew Mail Ribbon
  • There are 4 tabs
  • Message Features all of the messaging functions
  • Insert which now includes charts, WordArt, Smart
    Art, symbols, attachments and a calendar insert.
  • Options which includes color themes, Carbon Copy
    options, tracking, and text formatting.
  • Format Text includes all of the text formatting
    options on the Message tab

157
New Appointment Menu
  • Appointments tab Note the following changes in
  • Invite Attendees, Scheduling, and Recurrence
    options are more prominent
  • More options for categories
  • Spell Check added
  • Insert and Format text tabs contain same
    functions as Messages

158
New Contact and New Tasks Ribbons
  • With the exception of Spell Check, there are no
    new features on either of these ribbons.
  • Common functions are easier to locate
  • Icons are larger and more prominent

159
Brought to You By..
  • Instructional Technology at the University of the
    Incarnate Excel
  • Terry Peak 829-3920
  • tpeak_at_uiwtx.edu
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