Alamo Community College District

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Alamo Community College District
Procurement Payments FIN-03
Presented by Yescenia Flores Information
Technologies Alamo Community College District
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Session Rules of Etiquette

• Please turn off you cell phone/pager
• If you must leave the session early, please do so
  as discreetly as possible
• Please avoid side conversation during the session

Thank you for your cooperation!
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Topics of Discussion/Agenda

• Find commodity codes
• Find vendor codes
• Create requisition online
• Retrieve requisitions
• Delete requisitions
• Query requisitions
• Create direct pay online
• Create stores requisitions online

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Lesson 1 Getting StartedBefore generating a
requisition

• Available on Acquisitions website
• Find the Commodity Code
• Commodity Code Alpha Index
• Find the Aggregate Category
• Aggregate Category List
• Find the Quote Requirement
• Buyways 4th Ed
• Find Vendor Codes
• Commodity Vendor Inquiry

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Quote Requirement

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Lesson 1 Getting StartedBefore generating a
requisition

• Available on Acquisitions website
• Find the Commodity Code
• Commodity Code Alpha Index
• Find the Aggregate Category
• Aggregate Category List
• Find the Quote Requirement
• Buyways 4th Ed
• Find Vendor Codes
• Commodity Vendor Inquiry

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Lesson 2 Creating a RequisitionHelpful
Keystrokes/Form Names

• Ctrl Q - Quit or Exit
• Ctrl PgDown - Go to the Next Block
• F7 - Clear Block to type new options in query
  window
• F8 - Execute Query
• Double-Click - Select entries from Query Window
• Enter - After Typing a new Form Name

Form Names FPAREQN - Creating a New
Requisition FOIDOCH - Document History/Status
Tracking
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Creating a Requisition/Agenda

• Instructor Demo
• Hands-on Demo w/ Instructor
• Student Practice Assignment (Commodity Level
  Accounting)

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Lesson 3,4,5We will now learn to

• Retrieve a Requisition (FPAREQN)
• Query a Requisition after completed (FOIDOCH)
• Delete a Requisition
• before completed (FPAREQN)

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Lesson 6 What is Direct Pay?
Direct Pay are Payments of dues or other fees
made directly to the vendors in cash or by check
as opposed to completing a requisition or a
Purchase Order process. In Advantage, this system
was called PVQ (Payment Request)
Processing. NOTE Only certain items can be
purchased using a Payment request and involves a
spending limit. Direct Pay/Petty Cash
Use Contact Ms. Barbara Eppler, Accounts
Payable, Fiscal Affairs

• Topics to be covered
• Processing a Single-Invoice via Direct Pay
  (FAAINVE)
• Querying a Single Invoice (FAIINVE)
• Querying Document (FOIDOCH) and Vendor Detail
  History (FAIVNDH)
• Deleting an Invoice Before Completion (FAAINVE)

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Lesson 7 Creating a Stores Requisition
The lesson covers the request submission process
to purchase goods from Central Stores
Department. In Advantage, this system was
called Central Stores NOTE Only certain items
are available in the Central Stores
Department. Access the Acquisitions Website to
see what products are available for purchase at
Central Stores

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Helpful Banner Forms

• Document by User (FOADOCU)
• Document Approval (FOAAINP)
• Approval History (FOIAPPH)
• Document History (FOIDOCH)

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Support

• Banner Hotline [phone]
• Email banner_at_accd.edu
• Website/Liaisons http//www.accd.edu/titan/enduse
  r
• Presenter Yescenia Flores
• Course FIN-03 Procurement Payments

PLEASE DO NOT FORGET TO COMPLETE YOUR SESSION
EVALUATION FORM