Data Sharing Partnerships: The CalPASS Initiative and K16

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Data Sharing PartnershipsThe Cal-PASS
Initiative and K-16

• February 24, 2004
• By
• Brad C. Phillips, Cal-PASS Director
• Grossmont-Cuyamaca Community College District
• Natalie Ray
• Grossmont College
• Ryan Griffith
• Grossmont College
• Mary Kay Patton
• Cal-PASS Database Administrator

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What is Cal-PASS?www.cal-pass.org

• A way to share student level demographic and
  performance information with K through 16
  institutions.

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What is Cal-PASS?

• A way to foster your partnerships with regional
  K-16 institutions or, start a K-16 consortium.

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What is Cal-PASS?

• A way to explore how well your institution
  prepares your students to be successful in the
  next segment.

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What is Cal-PASS?

• A system that answers questions about student
  performance that until recently, you could not
  obtain.

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Who is Supporting Cal-PASS?

• Funding
• Chancellors Office for the California Community
  Colleges.
• Grossmont-Cuyamaca Community College District
• Girard Foundation

• Endorsements
• Senator Alpert, Senator Scott Assembly Member
  Lui
• The Ed Trust- West

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Who is Participating in Cal-PASS?
350 institutions have signed agreements,
including 33 community colleges 11
universities Hundreds more are in the process of
considering membership.
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East County K-16 Collaborative
K-16 Executive Committee1
K-16 Working Group2 (Transitions)
Curriculum Councils3
District-to-District Partnership Initiatives4
Community Partnerships5
Middle College HS
Legend
Cal-PASS
Gear-Up
Direction Communication
Tech Prep
E. Co. EDC
Math and Sciences Activities - e.g.,
Vector Project
______________

• Comprised of Superintendents, Chancellors,
  Governing Board Presidents and community members
  representing K-16 institutions (Public and
  Private) and communities. This group sets policy
  and provides the overall direction for the K-16
  collaborative efforts.
• Comprised mostly of Assistant Superintendents,
  this group takes direction from the Executive
  Committee and carries out the work of the K-16.
  They also review the work products of the
• Curriculum Councils,
  District-to-District Partnerships and Community
  Partnerships.
• Comprised mainly of faculty representing K-16
  partners. These groups review transitional
  student data and make curriculum recommendations.
• A variety of partnerships exist between our K-16
  institutions.
• A variety of partnerships exist between K-16
  institutions and the community.

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Why develop data sharing consortia?

• Inform the K-16 process
• Improve articulation
• Improve instruction
• Empower faculty
• Improve student preparation
• Better meet accreditation standards
• Improve statewide accountability
• Gain a real picture of transfer
• Increase communication between systems

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The Agreements

• Confidentiality -FERPA
• Security
• Encrypted SSNs
• Password protection
• Published info will not have the potential to
  identify individuals.

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Status of this Project

• Statewide grant
• 1.5 million
• Three years phase-in
• Includes all segments
• Emphasis on K-16 integration
• Have key legislative buy-in
• Name Cal-PASS California Partnership for
  Achieving Student Success

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Making Cal-PASS WorkThe Curriculum Councils

• English
• Mathematics
• Careers
• Counseling
• ESL
• Science

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Examples of Current Uses

• Demographics What do your transfer students
  look like compared to your student body?
• Performance How do state testing results
  compare with student performance?
• Program Review How well do transfer students
  perform by major?
• Student Cohort Tracking - How long does it take
  your transfers to earn their Bachelors degree?
• High School Transition Were entering Freshmen
  prepared to be successful in math and English
  Classes?
• 22 Articulation Do the linkages for
  career/tech prep work? Are students repeating
  coursework that they already received college
  credit for in high school?

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Program Review ENROLLMENT AND PERFORMANCE IN
TWO CSU ECON COURSES(TOTAL CC COHORT 2160
STUDENTS)
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Cohort Tracking to The University
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High School Transition
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22 Articulation
High School B Students Completing Community
College C Articulated Courses by Vocational
Program
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What Kinds of Data are Collected?

• Student identifier (encrypted)
• Demographic information
• Course enrollment information
• Student attendance - terms
• Student test information
• Diplomas, degrees, certificates awarded

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How are the Consortia Developed?

• Agree to be part of a regional Consortium
• Sign regional Cal-PASS Data Sharing agreements
• Determine with which institutions you will share
  data
• Help develop templates for use by consortium
  members
• For more information
• Bphillips_at_Cal-pass.org
• [phone]

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How to Get Started

• Discuss Cal-PASS with District Leadership
• Contact local K-12 Districts, Universities and
  County Superintendent
• Contact Regional Cal-PASS Representative
• Schedule a meeting of all potential data sharing
  partners (Cal-PASS will pay for lunch and send
  representatives)
• Sign agreements

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How the Councils Work

• Natalie Ray
• Tech Prep Council
• Data pointed to issues
• Repeats
• Interventions
• Web Site
• Greater contact with Faculty
• Update credit procedure
• Articulation meetings

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How the Councils Work

• Ryan Griffith
• English Council
• Data pointed to issues
• A-B students performing poorly
• Reasons why
• Interventions
• Examination of curriculum
• Faculty meetings
• Determination of critical transitional skills
• Workshops scheduled