Regional Fall Workshops WLPT II Form B Fall 2006

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Regional Fall WorkshopsWLPT- II Form B Fall 2006
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Receiving Materials
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Receiving Materials

• WLPT-II test materials will be shipped to
  districts, boxed by school. Inventory test
  materials with the packing list contained in Box
  1 of the shipment.
• After verifying the box count and materials
  received, use the District and School Secure
  Materials Checklist to verify the contents of all
  materials received.

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Receiving Materials Contd
Orders for additional test materials (if needed)
should be placed through Spectrum starting on
January 29, 2007. Questions regarding shipments
and requests for Master File Sheets, Group ID
sheets, PURPLE or YELLOW return labels, and/or
paper bands should be directed to
Customer Support Center
1-800-763-2306 customersupport_at_harcourt
.com or Kimberly Flowers,
Program Coordinator 210-339-5642
kimberly_flowers_at_harcourt.com
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District Coordinators Kit

• The District Coordinators Kit includes
• Cover Letter
• Master File Sheet
• PURPLE and YELLOW Return Labels
• Group ID Sheets
• Paper Bands
• Assessment Coordinator Manual

Save the dual-purpose cartons for returning test
materials to Harcourt.
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For any questions regarding WLPT-II Scoring or
Reporting call
Harcourt Scoring Hotline [phone]
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Assessment Coordinator Manual (ACM)
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• The ACM manual outlines responsibilities of
  District Assessment Coordinators and Testing
  Administrators for

• Receiving and distributing test materials
• Administering the test
• Collecting, packaging, and returning all test
  materials to Harcourts Scoring Center in San
  Antonio, Texas

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2007 Updates

• WLPT-II Score Reports are to be distributed to
  districts by May 29, 2007.
• Information is available at the OSPI Web
  sitewww.k12.wa.us/Assessment/TestAdministration/
  WLPT
• Barcode readers used to assist with accounting
  for test booklets after testing will be available
  for lease.
• Test security barcodes will be printed on the
  front cover of test booklets, response booklets,
  DFAs, and Primary Speaking Test Booklets

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RAMIS Scanners

• School districts have RAMIS scanners to use for
  counting and maintaining test documents during
  the receiving and returning phases of the WPLT
  II test administration
• If you have any questions or problems contact
• Data Collection Partners
• 1-866-706-3282

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Practice Test

• Do not use the WLPT-II tests for practice or
  instruction.
• The Stanford English Language Proficiency Test
  (SELP) will be used as the practice test.

• To request a Stanford English Language
  Proficiency (SELP) Practice Test form, contact
  Customer Support at 1-800-763-2306.
• The practice tests may be ordered from September
  1, 2006 through May 31, 2007.

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Student Demographic Information

• The demographic information on students response
  booklets should be completed prior to the test
  administration.
• Pre-ID labels are to be placed in the designated
  area of the demographic page.

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Student Demographic Information Contd

• If an accurate pre-ID label is not available,
  student information (Boxes 1 through 6) must be
  filled in and gridded by hand.
• New for 2007
• Box 7 Date Tested must be gridded on each
  demographic sheet.

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Student Demographic Information Contd
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Movement of Students Between School Districts

• A pre-identified student response booklet may
  follow a student to any other district or school
  in the state.
• In the absence of receiving a Pre-ID response
  booklet from the previous school, a blank overage
  booklet must be used.
• Security Barcode Numbers for original test
  booklets being sent are assigned to your
  district.

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Movement of Students Between School Districts

• Ship the secure pre-identified student response
  booklets to the new school or district.
• Ship them to the Assessment Coordinator or
  principal of the new school.
• Once received, the response booklets become the
  responsibility of the receiving school district.
• The score results for a student are reported
  based on the district in which the student was
  enrolled on the last day of the testing window.

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Students who Enter or Withdraw During the Testing
Window

• Students who enter the school district during the
  WLPT-II testing window should participate in
  testing.
• All students receiving supplemental ELD services
  must be tested annually with the WLPT-II.
• Students are expected to complete all sections of
  the test within the day of administration.

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Students who Enter or Withdraw During the Testing
Window Contd

• Students who qualify for services before or
  during the FebruaryMarch testing window must be
  tested with the WLPT-II during that window.
• Students who qualify for services after the last
  day of the FebruaryMarch testing window will be
  tested during the May administration.
• Students who qualify for services after the May
  testing window will not be tested with the
  WLPT-II until the following annual
  administration.

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Large-Print Materials

• WLPT-II tests are available in Large Print. To
  order large print editions of the WLPT-II, visit
  the Spectrum website at
• http//spectrum.harcourt.com
• For students who are significantly visually
  impaired or blind, contact OSPIs Assessment
  Dept. at [phone] for an alternate WLPT-II
  assessment.

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Roles and Responsibilities
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District Assessment Coordinator (DAC) is
responsible for

• Ordering additional Test Materials in Spectrum
• Distribution of Test Materials to Schools
• Shipping Scorable Materials to Harcourt
• Shortages (and/or overages) in test materials
• should be reported immediately to
• Customer Support Center
• 1-800-763-2306
• customersupport_at_harcourt.com

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DAC Roles and Responsibilities

• Develops and implements a site test materials
  handling plan.
• Ensures that all materials are kept in a secure,
  locked, limited-access location at all times.
• Plans and implements training for site level
  staff members.

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DAC Roles and Responsibilities Contd

• Follows appropriate procedures for counting,
  distributing, collecting, and returning test
  materials.
• Investigates any lapse in security, loss of
  materials, or other testing irregularities.

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Assessment Coordinator (AC) or Test Administrator
(TA) is responsible for

• Coordinates the WLPT-II test administration.
• Has knowledge regarding proper test
  administration and test security.
• Is familiar with information in the Assessment
  Coordinator Manual (ACM) and the Directions for
  Administration (DFAs).
• Ensures that all personnel assigned to testing
  are adequately trained.

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Returning Materials
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Returning Test Materials SCHOOLS

• Separate ALL scorable materials from nonscorable
  materials (including DFAs and unused test
  booklets and response booklets).
• Organize all scorable response booklets by grade
  (including completed Primary level test
  booklets).
• Inspect the response booklets for completion of
  the student demographic information.
• Remove any loose paper from within the documents.

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Returning Test Materials SCHOOLS

• Arrange the response booklets so that they are
  all facing in the same direction (Demographics
  Page side up).
• Count the total number of response booklets for
  each grade and place a paper band around the
  documents (secure the paper band with tape).
• Complete a Group ID sheet for each paper-banded
  bundle enter the grade and number of documents
  within each bundle. Place the Group ID sheet on
  top of each bundle within the paper band.
• Important Keep a copy of the Group ID sheet for
  your records.

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Group Identification Sheet
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Packing Diagram
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Returning Test Materials Districts

• SCORABLE MATERIALS
• Ensure that all scorable documents are returned
  from each school.
• Inspect scorable documents returned from schools
  to ensure bundles are paper-banded correctly with
  a completed Group ID sheet.
• Ensure that all used and unused nonscorable
  materials are returned from schools.
• Keep scorable materials organized by school and
  grade separate from nonscorable materials.

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Returning Test Materials Districts Contd

• SCORABLE MATERIALS
• Organize scorable materials by school in the
  order listed on the Master File Sheet.
• Enter the total number of Groups (or bundles) of
  response booklets for each grade within each
  school.
• Enter the total number of Documents for each
  grade within each school.
• Pack scorable materials in the order of materials
  listed on the Master File sheet.
• Place the completed Master File Sheet in Box 1 of
  your return shipment of scorable materials and be
  sure to keep a copy for your records.

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District Master File Sheet
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Returning Test Materials Districts Contd

• SCORABLE MATERIALS
• Pack the scorable test materials into box(es) and
  affix a YELLOW return label to each box.
• Label each box sequentially (example Box 1 of 3,
  Box 2 of 3, Box 3 of 3).
• Place the completed Master File Sheet on top of
  the scannable documents in Box 1.
• Include all transcribed Large-Print test booklets
  and response booklets in Box 1 of your shipment
  of scorable materials.

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WLPT-II Packing Diagram Scorable Materials

• Return to Harcourt all used
• K-2 Test Booklets
• 3-12 Response Booklets

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Returning Test Materials Districts

• NON - SCORABLE MATERIALS
• Pack the non-scorable test materials into box(es)
  and affix a PURPLE return label to each box.
• Label each box sequentially (example Box 1 of 3,
  Box 2 of 3, Box 3 of 3).
• Please ensure that NO SCORABLE materials are
  included in boxes containing non-scorable
  materials.
• Important Include all audio CDs of the 2007
  Directions for Administration of the Listening
  Speaking subtests.

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WLPT-II Packing Diagram Non- Scorable Materials
All UNUSED Grade K 2 Test Booklets All Grade 3
12 Test Booklets All UNUSED Grade 3 12
Response Booklets All Large Print Test
Booklets All Ancillary Test Materials WLPT-II
Annual Form B CD
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Districts Using K2 Logistics for Return of
Materials
If your district is not listed then you will
return your materials to Harcourt via UPS with
the labels provided in your Test Coordinators
Kit.
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Districts Using K2 Logistics for Return of
Materials

• Your district information has already been
  supplied to K2 you will need to contact K2
  Logistics at 1-800-445-7213. K2 will provide each
  district with bills of lading.
• If your districts to be processed/scored
  materials have not been retrieved by K2 Logistics
  by 400 P.M. on April 3, 2007, please contact
  them at 1-800-445-7213.
• Important Keep tracking information for your
  records.

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All Other Districts to Use UPS for Return of
Materials

• Scorable Materials
• Use the blue (2-day, air) UPS label
• Non-Scorable Materials
• Use the black (5-day, ground) UPS label
• Important Peel off the tracking number(s) from
  the UPS label(s) and keep for your records.

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Ordering Test Materials Harcourt Spectrum Placing
Additional Orders Order Tracking
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Harcourt Spectrum

• Through Harcourt Spectrum, you are able to manage
  all the aspects of ordering test materials and
  ancillary items for specific test
  administrations.
• You will be using Harcourt Spectrum to Place
  Additional Orders.
• You will not place Initial Orders through
  Harcourt Spectrum.
• Through Harcourt Spectrum, you are able to track
  your orders.
• The Order Tracking component allows you to track
  your testing material orders through Harcourt and
  Harcourts shipping vendors.

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Spectrum Home Page
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Place Additional Orders
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Place Additional Orders
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Place Additional Orders
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Confirmation
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Order Tracking
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Order Tracking