Using the ELPA Results and Administering the ELPA Initial Screening

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Using the ELPA Results andAdministering the ELPA
Initial Screening

• Michigan Department of Education (MDE)
• Wayne RESA Teleconference, August 14, 2007

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Welcome

• Marilyn Roberts, Director
• Phil Chase, ELL Assessment Specialist
• Michigan Department of Education (MDE)

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Welcome

• To download this PowerPoint
• Go to www.mistreamnet.com

4
Welcome

• To order Videotapes or DVDs
• Contact Brenda Hose
• E-mail hoseb_at_resa.net
• Phone [phone]

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Welcome

• Questions?
• E-mail answers_at_resa.net
• Fax [phone]

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• Part 1 Using the Spring 2007 ELPA Results

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Introduction

• The ELPA is the English Language Proficiency
  Assessment based on Michigans English Language
  Proficiency Standards.

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Introduction

• Background of the ELPA
• Assessment of English language proficiency for
  all K-12 students eligible for Limited English
  Proficient (LEP) services
• Title I requirement of No Child Left Behind (NCLB)

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Introduction

• Background of the ELPA (contd.)
• ELPA is used for the annual Title III reporting
  and showing progress on the attainment of
  Michigans ELP standards.

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Introduction

• Purpose of the ELPA
• Measures annual progress in the acquisition of
  English language skills among Michigans ELLs
• Provides results that are reported to the state
  and federal governments to comply with NCLB

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Introduction

• Purpose of the ELPA (contd.)
• ELPA results are also used for Annual Measurable
  Achievement Objectives (AMAOs).
• AMAOs are used in the determination of annual
  progress for Title III programs.

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Using the Spring 2007 Results

• Different types of reports from Spring 2007
• Overall, Domain, and Demographic Summaries
• Class Roster
• Parent Report
• Individual Student Report
• Student Record Label

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Using the Spring 2007 Results

• Overall Summary Report
• Comparative set of mean scale scores
• Percentage of students at each performance level
• Summarized by State, ISD, District, and School

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Using the Spring 2007 Results
Sample District Overall Summary Report
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Using the Spring 2007 Results

• Domain Summary Report
• Comparative set of mean raw score and scale score
  information for all standards and domains
• Percentage of students at each performance level
• Summarized by State, ISD, District, and School

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Using the Spring 2007 Results
Sample District Domain Summary Report
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Using the Spring 2007 Results

• Demographic Summary Report
• Comparative set of mean scale score information
  for all student subgroups
• Percentage of students at each performance level
• Summarized by State, ISD, District, and School

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Using the Spring 2007 Results
Sample District Demographic Summary Report
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Using the Spring 2007 Results

• Class Roster Report
• Summary score information by class
• Raw score and scale score information for all
  standards and domains shown for each student
• Overall scale score and performance level for
  each student
• 2006 to 2007 comparison

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Using the Spring 2007 Results
Sample Class Roster Report
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Using the Spring 2007 Results

• Student Record Label
• Student identification information
• Student demographic information
• Overall raw score and scale score information
• Overall performance level

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Using the Spring 2007 Results
Sample Student Record Label
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Using the Spring 2007 Results

• Parent Report
• Graphic representation of each students overall
  performance level and scale score
• Summary description of the scale score
• Raw score information for each domain
• 2006 to 2007 comparison

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Using the Spring 2007 Results
Sample Parent Report
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Using the Spring 2007 Results

• Individual Student Report
• Overall scale score and performance level
  information
• Scale score information for all five domains
• Raw score information for all standards and
  domains
• 2006 to 2007 comparison

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Using the Spring 2007 Results
Sample Individual Student Report
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Using the Spring 2007 Results

• The Spring 2007 Guide to Reports is found on the
  public ELPA Web site atwww.michigan.gov/elpa

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Using the Spring 2007 Results

• Kathy Storchan,Title III/Bilingual Consultant
• Wayne RESA(Wayne County Regional Educational
  Service Agency)

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Using the Spring 2007 Results

• Results as Instructional Tool
• Monitoring Individual Student Progress

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Using the Spring 2007 Results

• Grouping Students for Instruction
• Selecting Instructional Resources

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• Part 2 The 2007-2008 ELPA Initial Screening

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2007-2008 ELPA Initial Screening

• The ELPA Initial Screening is a shorter version
  of the ELPA used as a diagnostic tool for learner
  English.

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2007-2008 ELPA Initial Screening

• Overview
• Meeting Federal Requirements
• Identification of Students
• Test Materials
• Administering the Assessment
• Scoring the Assessment
• Assessment Schedule

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2007-2008 ELPA Initial Screening

• What is the ELPA Initial Screening?
• Tool for determining eligibility for LEP services
• Shorter in length than Spring ELPA

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2007-2008 ELPA Initial Screening

• Reflects proficiency levels of Spring ELPA
• Online system provides instant results

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2007-2008 ELPA Initial Screening

• How does the ELPA Initial Screening meet federal
  requirements?
• Standards-based assessment
• Reports for each of four domains, plus
  Comprehension

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2007-2008 ELPA Initial Screening

• Complies with Title I and Title III requirements
• Complies with ten-day language assessment rule
• Complies with Title VI language reporting
  requirement

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2007-2008 ELPA Initial Screening

• How are students identified for the ELPA Initial
  Screening?
• K-12 Students who are eligible for Title III
  services but did not take the Spring 2007 ELPA
• Home Language Survey for new enrollees

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2007-2008 ELPA Initial Screening

• Home Language Survey Questions
• Is the students native tongue a language other
  than English?
• Is a language other than English spoken in the
  students home or environment?

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2007-2008 ELPA Initial Screening

• If the answer to either question is yes, the
  student is assessed to determine eligibility of
  services using the ELPA Initial Screening.
• The scores from the ELPA Initial Screening and
  other information or data are used to determine
  eligibility for LEP services.

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2007-2008 ELPA Initial Screening

• What assessment accommodations are available to
  students during the ELPA Initial Screening?
• All students with disabilities who are potential
  ELLs can participate

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2007-2008 ELPA Initial Screening

• Refer to Assessment Accommodations Summary Table
  for specifics
• Use of an accommodation is based on school record
• Decisions are made on a student-by-student basis

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2007-2008 ELPA Initial Screening

• Nonstandard accommodations change construct being
  measured
• Students using nonstandard accommodations will
  not count as being assessed for participation

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2007-2008 ELPA Initial Screening

• What test materials will be used?
• Five levels of assessment (see schedule for
  ordering and administration at different grade
  levels)
• Part A and Part B

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2007-2008 ELPA Initial Screening

• Students mark answers in test booklets at Levels
  I and II
• Students mark answers in answer documents at
  Levels III through V
• Reusable Speaking booklets for levels I and II

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2007-2008 ELPA Initial Screening

• Speaking sections included in test booklets for
  Levels III through V
• One Manual/Directions for Administration (DFA)
  for each level

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2007-2008 ELPA Initial Screening

• Audio CD is available for Listening section
• Audio cassette tapes are available as special
  order
• Enlarged print materials are available as special
  order

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2007-2008 ELPA Initial Screening

• Order more materials through district ELPA
  coordinator
• Public ELPA Web site at www.michigan.gov/elpa has
  downloadable and fillable order form

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2007-2008 ELPA Initial Screening

• How is the ELPA Initial Screening administered?
• Untimed test
• Continuous session for each domain
• Secure assessment

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2007-2008 ELPA Initial Screening

• Can be administered by
• District ELPA Coordinator
• Building ELPA Coordinator
• ELPA Assessment Coordinators
• ELPA Assessment Proctors

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2007-2008 ELPA Initial Screening

• Part A Speaking is scored at time of assessment
  by proctor
• Train and familiarize proctors with Speaking
  rubrics in advance of administration
• Training DVD available for Speaking items from
  the OEAA

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2007-2008 ELPA Initial Screening

• Demographic Page on ELPA Initial Screening
• Prepared in advance of scoring online
• Important for exemption from MEAP ELA

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2007-2008 ELPA Initial Screening
Sample Demographic Page
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2007-2008 ELPA Initial Screening

• How is the ELPA Initial Screening scored?
• Secure Web site allows for entry of Part A raw
  scores and Part B answer choices or rubric scores
• Directions for entry of scores

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2007-2008 ELPA Initial Screening

• Directions for entry of scores
• To designate someone as an ELPA Screener User,
  click on Users from the menu at the left.
• Click on the New button to the right.

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2007-2008 ELPA Initial Screening

• The fields in red are required. Type will be
  either district or school depending on required
  access.

User ID can be alpha and/or numeric. Primary Role
will be ELPA Screener.
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2007-2008 ELPA Initial Screening

• After all red fields are completed, click on the
  SAVE button at the top right. A message will
  display at the bottom. Either the record was
  successfully added to the database or the User ID
  already exists. If user ID already exists, you
  will need to complete the screen again, using a
  different user ID.

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2007-2008 ELPA Initial Screening
1. Log into the secure OEAA Web site.
2. Click on ELPA Screener Entry on the menu at
the left (on top).
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ELPA Score Entry Screen
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2007-2008 ELPA Initial Screening

• 3. Enter student demographics.

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2007-2008 ELPA Initial Screening
4. Enter Score information for Part A. Use the
pull-down menus to enter in the raw scores for
each language domain.
Note Make sure you havecorrectly selected
thestudents grade levelbefore entering scores
for Part A.
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2007-2008 ELPA Initial Screening
5. Next, click the check-boxes for each standard
accommodation that you provided to the student at
the time of testing.
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2007-2008 ELPA Initial Screening
6. Indicate whether this student completed a Part
B form.
7(a). If the answer is no, immediately save this
student data by clicking on the Save button at
the top of the screen.
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2007-2008 ELPA Initial Screening
7(b). If the answer is yes, the screen will
automatically refresh with a pull-down menu so
that you can enter the Part B form number.
8. Select the correct form number.
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2007-2008 ELPA Initial Screening
The screen will automatically refresh, showing
one pull-down menu for every item on the Part B
form that your student took.
Each pull-down menu is coded to accept a letter
answer choice or a numerical rubric score.
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2007-2008 ELPA Initial Screening
Note If your student completed a Writing form
for Part B, you will not enter in scores.
Instead, the screen will display directions for
sending in the Writing Part B forms to the OEAA.
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2007-2008 ELPA Initial Screening
9. Enter in the students actual answer choices
for Part B. The pull-down menus for Speaking
forms will not be multiple-choice letter options
they will be numerical rubric scores for items
that are scored by the teacher at the time of
testing.
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2007-2008 ELPA Initial Screening
If a student did not answer an item, use the NR
(no response) option for that item.
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2007-2008 ELPA Initial Screening
When you have finished entering in all scores and
accommodations, save student data by clicking on
the Save button at the top of the screen. The
student is now registered for the Fall 2007 ELPA
Screener test cycle.
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2007-2008 ELPA Initial Screening

• ELPA Initial Screening reports are available as
• Individual Student Report
• Class Roster Report

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2007-2008 ELPA Initial Screening

• To print reports, click on ELPA Screener
  Reports on the left-hand side once you login to
  the secure OEAA site.
• Enter in required fields and click Submit.
• Processed reports appear as downloadable and
  printable .pdf files.

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2007-2008 ELPA Initial Screening
Sample ELPA Initial Screening Individual
Student Report
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2007-2008 ELPA Initial Screening
Sample ELPA Initial Screening Class Roster
Report
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2007-2008 ELPA Initial Screening

• The Student Record Sheet is an optional form that
  you may use if someone else is going to enter in
  scores for your students.
• One form should be photocopied for each student.
  Teachers or test administrators may then enter in
  Part A raw scores and Part B answer choices or
  rubric scores on the Student Record Sheet.

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2007-2008 ELPA Initial Screening
Student Record Sheet, found in the Directions for
Administration.
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2007-2008 ELPA Initial Screening

• What is the ELPA Initial Screening administration
  schedule?
• Two assessment cycles

Leaf Cycle June 15, 2007 to November 30, 2007
Snowflake Cycle December 1, 2007 to June 14,
2008 (except during Spring ELPA cycle)
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2007-2008 ELPA Initial Screening

• The ELPA Initial Screening during the Leaf Cycle
  is designed to match content taught during the
  previous school year.
• The ELPA Initial Screening during the Snowflake
  Cycle is designed to match content taught so far
  that same year.
• Thus, please be careful to administer the
  following levels to students of these grades

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2007-2008 ELPA Initial Screening
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2007-2008 ELPA Initial Screening

• Phase One of the Leaf Cycle is from August 15 to
  October 3.
• Part B portions are to be administered during
  this time and returned to the OEAA by October 3.

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2007-2008 ELPA Initial Screening

• Phase Two of the Leaf Cycle is from October 4 to
  November 30.
• No Part B portions will be administered during
  this time.
• Also, no Part B portions will be administered
  during the Snowflake Cycle.

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2007-2008 ELPA Initial Screening
Leaf Cycle June 15, 2007 to November 30, 2007
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2007-2008 ELPA Initial Screening
Snowflake Cycle December 1, 2007 to June 14,
2008
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Using the Spring 2007 Results

• Also look for training opportunities for
  educators to link assessment and instruction.
• MDE (www.michigan.gov/mde)
• MABE (www.mabemi.org)
• MITESOL (www.mitesol.org)

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Using the Spring 2007 Results

• OEAA (www.michigan.gov/oeaa)2007 Conferences

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Using the Spring 2007 Results

• Spring 2008 ELPA testing cycle
• Monday, March 17, 2008
• to
• Friday, April 25, 2008

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2007-2008 ELPA Initial Screening

• ELPA Office ContactFor information about ELPA
  administration procedures, content, scheduling,
  and information about students with disabilities
  and appropriate assessments or accommodations
• Phone [phone]
• Fax [phone]
• Website www.michigan.gov/elpa
• E-mail mde-elpa_at_michigan.gov

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2007-2008 ELPA Initial Screening

• Phil ChaseELL Assessment Specialist, Department
  of Education(517) 335-3967ChaseP2_at_michigan.gov

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2007-2008 ELPA Initial Screening

• Marilyn RobertsDirector, Department of Education
  [phone]RobertsM_at_michigan.gov

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2007-2008 ELPA Initial Screening

• Special Thanks
• Guest Presenters Kathy Storchan and Linda
  Forward
• Wayne RESA
• MAISAs network of participating ISDs
• MIStream.net