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A View into NC WISE ::


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Title: A View into NC WISE ::

A View intoNC WISE
A Student Information System A State Perspective
Dr. Bob Bellamy, Associate State Superintendent
for Technology Services/CIO NC Department of
Public Instruction
NC WISE What is it?
  • Federal and State Reporting Requirements
  • A robust, state-of-the-market system allowing the
    capture and reporting of information about
    students throughout their careers in North
    Carolina public schools
  • A powerful tool for
  • Managing daily school data operations such as
    scheduling, attendance tracking, grading
  • Supporting individualized, prescriptive
    instruction in the classroom with real-time
  • Enabling

NC WISE Aligns with State Board of Education
  • High student performance
  • Healthy students in safe, orderly schools and
    caring schools
  • Quality Teachers, Administrators and Staff
  • Strong family, community and business support
  • Effective and efficient operations

Why Do We Need It?
  • SIMS is an outdated system
  • Operates in a DOS environment
  • Does not meet all state and federal reporting
  • Support for SIMS will be discontinued after 2007
  • More than 2300 separate databases

Data Driven Decision Making - (EDW)
PMR Promotion/Retention Graduates Membership by
G/R/S SAR Annual Dropout Workforce
Devt/VEIS Common Follow-up Hope Scholarship Dec.
1 EC Count Apr. 1 EC Count Safe Schools LEP/ESL
Survey Migrant Education
Scheduling Attendance Teacher Grade
Book Academic Progress Free and Reduced
Meals Health Information Discipline
Safe Schools Standardized Testing Fees
Management Reports and Extracts Electronic
  • Support for
  • ABCs of Education
  • No Child Left Behind
  • School Report Card
  • Closing the Gap

  • Features
  • Web-based
  • Centralized database
  • Easy data exchange
  • Supports PC and Mac
  • Automated workflow

NC WISE Part of the Solution
  • Instructional Drivers
  • ABCs Accountability
  • School Report Card
  • Closing the Gap
  • Scheduling
  • Attendance
  • Free Reduced
  • Discipline
  • Record Transfer
  • Budget Planning

NC WISE Modules
How Does NC WISE and its Modules Help
  • Real time access to information at the district
    or building level depending on LEA role
  • Reports at fingertips
  • Query/extract ability
  • Student grades/teacher gradebook
  • Scheduling
  • Discipline
  • Transportation

What Does NC WISE Mean to Central Office
  • Real time access to information
  • Group versus individual processing
  • Centralized data analysis
  • Access during communications with parents
  • Ease auditing programs (EC, CTE, Dropout)
  • Automated UERS reporting

LEA Business Return
  • Direct access to student data by central office
    staff, administrators and educators
  • Full support for State and Federal accountability
    programs with online access to student test
  • Seamless transfer of student information between
    LEAs and schools
  • Automated, electronic transcript delivery through
    College Foundation of North Carolina (CFNC) to
    state post-secondary schools
  • Online access by principals, teachers, counselors
    to verify a schedule, share grades and attendance
    information with parents
  • Automated state reporting and approval

LEA Financial Return
  • Streamlines tasks or reduces time to do tasks
  • Eliminates or consolidates many time consuming
    tasks now performed in SIMS (i.e. data backup)
  • Saves time and money on printing costs for some
    LEA reports
  • Eliminates need for additional software purchases
    because a wide range of functions are included
  • Teacher Assistant Module (Grade book and on-line
  • Health Information
  • Incident Tracking (Discipline and Safe Schools)

How Does NC WISE Support and Enhance
  • Real-time access to student demographic, academic
    and attendance data
  • Tailor student instruction by monitoring and
    evaluating student performance through electronic
    grade book
  • Guide and support students post-secondary
    choices based on student data
  • Tools to support parent communications and

Project Framework (multi-year)
  • 1999 - 2001 School Year
  • Fit Gap Analysis
  • Site Assessments
  • Implement Pilot Sites
  • 2001 - 2002 School Year
  • Implement Scaled up Pilot (22 to 200)
  • 2002 - 2003 School Year
  • Project Assessment
  • Statewide Deployment Planning
  • 1998 - 1999 School Year
  • RFP Awarded
  • Contract Negotiations
  • 2007 - 2008 School Year
  • Production Support
  • End User Support Transition
  • Sustainment Training
  • 2008 - 2009 School Year
  • Production Support
  • End User Support Transition\
  • Sustainment Training
  • 2009 - 2010 School Year
  • Transition to DPI
  • Sustainment Training

Whats Next?
NC WISE Deployment Planning
  • In the following areas
  • Readiness Assessment
  • Communications
  • Help Desk
  • Training
  • Network
  • Infrastructure
  • Data Conversion
  • Application Testing

What is Readiness Assessment?
  • Assures DPI and the LEA that all of the minimum
    requirements to implement NC WISE have been
  • Addresses the areas of
  • Roles, responsibilities and staffing
  • Professional development and training
  • Technology infrastructure
  • Education and administrative related data
  • Data preparation

Readiness Assessment Areas
  • LEAs/charter schools must complete a readiness
    assessment of the following areas
  • Staffing LEAs/charter schools indicate the
    names of the individuals who will fill eight key
    roles have been identified.
  • Data LEAs/charter schools describe their
    readiness of critical data for conversion (e.g.
    SIMS Course Directory, SIMS Grade Reporting,
    Immunizations, etc.).
  • Computer Workstation LEAs/charter demonstrate
    that they meet minimum requirements for computer
    hardware and software that will be utilized in
    the operation of NC WISE.
  • Network LEAs/charter schools demonstrate that
    their network infrastructure meets the minimum
    requirements to accommodate NC WISE.

LEA Readiness Assessment Process
LEA Roles and Responsibilities
  • Superintendent
  • (Project Sponsor)
  • LEA Coordinator
  • Trainers
  • School Principal
  • School Data Manager
  • LEA Steering Committee
  • LEA Project Manager
  • Security Administrator
  • Director of Technology

Implementing NC WISE Who Do We Need?
  • Project Sponsor overall project leadership
  • Steering Committee executive decision-making
  • Technology Director responsible for
  • Security Administrator enforces security
  • Project Manager day-to-day project operations
  • District Trainers develop and deliver training
  • NC WISE Coordinator responsible for
  • Support Staff local help desk
  • Principals / Data Managers school leaders for
  • implementation

Three Phases of Conversion
  • Pre-conversion
  • Data conversion
  • Post-conversion

Desktop Requirements for NC WISE
  • All NC WISE workstations should come as close as
    possible to meeting the NC recommended
    requirements for hardware and software.
  • NC WISE workstations meeting only minimum
    hardware and software requirements will face
    numerous performance issues.
  • NC WISE recommended requirements will yield
    better performance
  • Meeting minimal requirements will result in
  • performance issues!

LEA Network Readiness Evaluation
  • Architecture assessment
  • Ensures that LEA network has adequate
  • Verifies that LEA Network is testable
  • Monitoring capabilities assessment
  • Verifies that LEA has ability to monitor network
    utilization within its network
  • Identifies how much of the network is being used
    and how usage patterns change over time
  • Network capacity testing assessment
  • Verifies that network performance can be measured
    by determining available bandwidth, latency and
    packet loss

LEA Responsibilities for Network Readiness
  • Provide connectivity to NC WISE sites
  • Assess current network readiness, including
    available bandwidth from ISP
  • Ensure that all WISE user desktops meet minimum
  • Ensure that all software is maintained at the
    supported release
  • Operating Systems
  • Browsers
  • Virus Protection
  • Acrobat Reader
  • Assess LEAs ability to diagnose, coordinate, and
    resolve client support problems

Network Security
  • To keep networks safe from external
  • threats school districts need to set
  • security policies to comply with
  • FERPA security and State Board of Education
  • State security policy
  • Industry best practices

Application Security
  • Application security is handled via Oracle User
    Name and Password
  • Data is backed up daily and stored off site on a
    regular basis
  • All web traffic between the user desktop and the
    web servers is encrypted via Secure Socket Layer
    (SSL) encryption.
  • NC WISE servers are protected from cyber attack
    by the use of redundant firewalls.

Role-Driven Access to Data
  • Central Office User
  • Can see all students in the LEA
  • School Based Personnel
  • Can see all students in the school
  • Classroom Teacher
  • Can see all students in his/her classes

General Assembly Mandate Enforced Through State
Board of Education Mandate
  • State Board of Education Policy
  • Adopted August 2004
  • Web Link http//sbepolicy.dpi.state.nc.us and
    click on the link for EEO-C-018.
  • All schools must deploy NC WISE by end of SY 2007

Change of Business Processes
  • Roles in school districts and charter schools
    evolved to meet the needs of NC WISE
  • Training is key to the success of NC WISE
  • Face-to-Face
  • Train-the-Trainer
  • Web-Based www.Learnnc.org
  • Technology support staff increased to help
    administrators, educators and support staff
    during conversion
  • Federal and state reporting processes streamlined

Change of Business Processes
  • LEAs and charter schools required to take a more
    active role in keeping data secure through
    policies and memorandum of understanding.
  • Instant accessibility to student data by central
    office and school staff means better
    instructional opportunities for students
  • Districts and charter schools upgraded hardware
    and software to meet the needs of NC WISE
  • Added benefit to teachers and students resulted
    in improved technology instruction and increased
    research opportunities

The Public Relations Challenge
  • How do you convince school personnel across the
    state to change the way they conduct business
    after doing the same thing successfully for 20
  • Professional development introducing personnel
    to NC WISE and building their confidence through
  • Speaking opportunities presenting NC WISE
    information at conferences and community
    information meetings throughout the state
  • Printed information publishing articles in
    professional journals with national and statewide
  • Publicity material providing NC WISE public
    information packets and DVDs provided to
    stakeholders at conferences, individual meetings
    and upon request

NC WISE Continuing to Improve
  • NC WISE application continues to be refined based
    on performance history and feedback from
    administrators and teachers
  • Executive Steering Committee
  • Change Control Board
  • Interfaces being developed to integrate other
    applications with NC WISE
  • Creating partnerships with professional
    community. Ex Principals Executive Program

LEA Success Factors
  • Recognize that NC WISE is more than new
    technologyits a new way of operating
  • Assist LEA personnel to understand NC WISE goals,
    benefits and associated responsibilities
  • Assess and invest in infrastructure, as required
    and reasonable
  • IT plans
  • Desktops
  • Connectivity
  • Assign appropriate resources to support rollout
    and production
  • Allow people to take advantage of opportunities
    to learn about NC WISE and how it affects them
  • Align business processes to take advantage of

Public Information Packet
  • Deployment Map
  • Waves 1, 2 and 3 Deployment List
  • User Benefits for
  • Frequently Asked Questions About NC WISE
  • NC WISE Brochure

This information is also available on the Web
site at www.ncwise.org
  • Questions?

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