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Supervisory Safety Leadership Best Safety Practice

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UC Davis's commitment to employee safe behavior reflects: ... to Work (RTW) Return to Work (RTW); Employee will provide release to Employee Health prior to RTW. ... – PowerPoint PPT presentation

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Title: Supervisory Safety Leadership Best Safety Practice


1
Supervisory Safety Leadership Best Safety
Practice 1
Understanding Legal, plus Employee Safety
Health UCD Economic impacts
Understanding Legal, Employee Safety/Health
Economic impacts
2
Supervisor Safety Leadership Major Job Factors
  • Leadership is a job requirement
  • Supervisors have a major influence/impact on
  • Regulatory compliance,
  • Meeting University safety/environmental goals
  • Injury prevention,
  • Absenteeism, and
  • Workers compensation costs

3
Safety Leadership Legal, Safety Business
Aspects
  • UC Daviss commitment to employee safe
    behavior reflects
  • Meeting Federal, State, County, and UC Davis
    safety requirements
  • Concern for employees safety, health and quality
    of life
  • Concern for costs associated with injuries
    illnesses

4
Legal EHS Regulatory Compliance
Requirements/Implications
  • Many of the EHS programs are based on Federal,
    California, and/or local (Yolo) government
    regulations
  • Provide a safe working environment for employees
  • http//www.dir.ca.gov/samples/search/query.htm
    (Cal OSHA link)
  • It is the intent of UC Davis to comply with the
    intent of these regulations as well as meeting
    the specific legal requirements.
  • In addition, any violation of University EHS
    policies procedures is taken seriously
  • http//safetyservices.ucdavis.edu/environmental-he
    alth-safety/health-safety/health-safety

5
Regulatory Relationships Government Visits
  • Follow procedures for responding to government
    agency visits (i.e. Cal OSHA), information
    requests, and required reports (some immediate
    reporting needs)
  • It is important for you, as a Supervisor, to
    treat each agency representative with respect
  • Interactions with government agencies focus
    solely on the incident/issue
  • All agency representatives will be escorted by an
    EHS and a department representative at all times

6
Supervisor Safety Leadership UC Davis EHS
Programs Policies
  • First point of contact EHS policies
  • Supervisor direct impacts employee performance 
  • Enforce compliance with EHS policies
  • Communicate expectations
  • Set the proper example
  • Follow the policies, procedures rules.

7
EHS Programs Policies
  • Establishing a Safety Management program
  • http//safetyservices.ucdavis.edu/environmental-he
    alth-safety/health-safety/safety-management-progra
    m/safety-management-program-1
  • Complying with EHS Policies procedures
  • http//safetyservices.ucdavis.edu/environmental-he
    alth-safety/health-safety/policy-and-procedure-man
    ual
  • Supervisor guidance and interpretation to
    employees (work w/DSCs-DSAs)
  • Knowledge of policies and procedures to prevent
    serious or life-threatening situations

8
Supervisor Safety Leadership Getting Assistance
  • Tools University Safety Organizations
  • UCOP Risk Management
  • Campus Safety Professionals
  • Safety Services Administration
  • UC Davis Safety Council
  • Departmental Directors Managers
  • EHS Departmental Safety Advisors (DSA)
  • Supervisors
  • Departmental Safety Coordinators (DSC)
  • Individual employees

9
The Role of EHS Departmental Safety Advisors
(DSA)
  • Assist their departments
  • Assist supervisors, management DSCs on
    inspections
  • Serve as a Technical Resource
  • Coordinate activities with Cal OSHA, Yolo
    County,
  • Cal EPA, and other regulatory agencies
  • Conduct incident investigation with the
    department
  • Bring closure to injury/illness investigations
  • List of DSAs
  • http//safetyapps.ucdavis.edu/EHS/dsa/index.cfm

10
Injury Illness Impacts Economic Direct Cost
  • There are Direct Costs of Employee Injuries,
    Illnesses, and Indirect costs due to Employee
    Wellness and Behavior
  • Economic Value of Safety Positive ROI
  • Direct Workers Compensation )WC) Costs
  • Temporary Disability payments to injured worker,
  • Physician and specialist,
  • Therapists,
  • Diagnostic testing,
  • Surgery,
  • After care nursing costs,
  • Permanent Disability costs
  • Each department annually assessed for WC costs

11
Example Workers Compensation Case Back Injury
Cost (3 yr claim)
12
Supervisor Best Safety Practice 6 Workers
Compensation (WC)
  • Reporting
  • Employees need to report all injuries and
    illnesses
  • Immediately
  • Supervisors
  • Assure Employees get Medical treatment
  • Inform Workers' Compensation Unit of the injury
  • Complete notice of injury form (if employee
    does not go to Employee Health)
  • Responsible for written Incident Report.
  • Contact Occupational Health for all WC claims and
    referrals

13
Injury Illness Prevention Indirect Costs of
injuries/illnesses
  • Indirect costs
  • Productivity losses overtime or extra wages,
  • Training replacements,
  • Administrative time managing claims disability,
  • Legal costs possible fines
  • Investigation and corrective action time
    expenditure,
  • Work completion delays, equipment damage
  • Employee skill loss, project/research delays,
  • Morale efficiency impacts
  • Liberty Mutual estimates for every 1 of direct
    costs there are 3-5
  • indirect costs

14
Supervisor Best Safety Practice Incident
Investigations
  • Incident Investigation is supervisory primary
    responsibility
  • Incident Investigations are performed to find all
    the causes and corrective actions for injuries,
    illnesses
  • Supervisors will be provided additional training
    on effective incident investigation
  • A simple incident investigation technique is to
    ask the 5 Whys
  • HANDOUT Incident Investigation form
  • Interview employee(s), pictures, sketch
  • Note Ask for assistance from experienced
    Supervisors for your first investigation

15
Supervisor Best Safety Practice Incident
Investigations
  • Ensure department managers are awareness of
    injuries, WC claims and prevention efforts
  • Insure a detailed injury investigation is
    completed
  • Provide this information to Workers' Compensation
    Unit for the claim filing investigation
  • Occupational Health work with the designated WC
    provider for claims management

16
Supervisor Best Safety Practice Returning
Employees to Work (RTW)
  • Return to Work (RTW)
  • Employee will provide release to Employee Health
    prior to RTW.
  • Human Resources provides notices of work
    restriction to Department Management
    Supervisors.
  • Supervisor ensures employee work within their
    restrictions
  • Adhere to physician notes and restrictions
  • Provide modified duty according to policy
  • Call Workers' Compensation with questions
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