NACO Training for OCLC Libraries

1
NACO Training for OCLC Libraries

• University of Washington Libraries
• October 2007
• Instructor Adam L. Schiff

2
DAY 1 - NACO Foundations

• Authorities in a Shared Database
• PCC NACO Principles
• Searching
• Normalization
• MARC 21 Authority Format
• BFM
• Practicum and exercises

3
DAY 2 - Personal Names

• Review AACR2 focus on LCRIs
• Chapter 22 Personal Names
• Chapter 26 References
• Exercises and practicum

4
DAY 3 - Corporate Names

• Review AACR2 focus on LCRIs
• Chapter 24 Corporate/Conference Names
• Chapter 26 References
• Exercises and practicum

5
DAY 4 - Geographic Names and Uniform Titles

• Review of corporate names
• Chapter 23 Geographic names
• Chapter 25 Uniform titles
• Exercises and practicum

6
Day 5 - Changes and Wrap-up

• Review of geographic names, UTs
• Evaluation of headings and references
• Changes to NARs
• Exercises and practicum
• NACO administrative details

7
NACO Foundations Course Summary

• This course is designed to introduce
• NACO participants to
• The shared database environment
• NACO principles
• MARC 21 Authority Format
• LC Guidelines Supplement in MARC 21 (blue
  pages)
• DCM Z1 (yellow pages)

8
Learning Objectives

• At the end of the course, participants will be
  able to
• Consult and use MARC 21 Authority Format, LC
  Guidelines Supplement, DCM Z1 as tools for name
  authority creation
• Search the database for relevant access points
• Create and revise name authority records
  according to AACR2 and the LCRIs

9
Learning Objectives (2)

• Apply content designation in accordance with the
  MARC 21 Authority Format
• Evaluate, update, and modify existing name
  authority records
• Determine if a named entity is established
  through NACO or SACO
• Understand NACO administrative details

10
Serving the Users

• The catalog serves the users
• A principle of cataloging
• All works of an author should be found under a
  standardized name. Variant forms of the title of
  a work should be found under a standardized
  (uniform) title.

11
NARs and the NAF

• Name authority record (NAR) shows authorized form
  and variants
• LC/NACO Authority File (NAF) includes all NARs
• Libraries choose levels of authority control
• LC requires NARs for most of its bib records,
  except MLC (minimal level cataloging)

12
Standards in Card Catalogs

• Catalog card sales formed a basis for
  standardization among library catalogs
• LC sold cards for about 100 years

13
Exchanging Records

• Local systems/utilities are different
• Earlier MARC formats were diverse (US MARC,
  CanMARC, UK MARC)
• More standardization required
• MARC 21 is more universal

14
Program for Cooperative Cataloging

• Over 500 partners in PCC
• NACO partners contribute name authority records
  to LC database via utilities
• Records are re-distributed via utilities, etc.

15
Maintaining LCs Database

• Catalogers keep the database clean by
• Searching for related records before contributing
  a record
• Reporting records that need changes to headings
  (BFM Bibliographic File Maintenance)

16
Special Agreements

• PCC contributors honor LCs special agreements
• Library and Archives Canada (formerly National
  Library of Canada)
• See DCM Z1 1XX instructions for Canadian headings

17
Authority Record Contribution and Distribution
OCLC members and the British Library cataloguers
contribute authority records, which are then sent
via FTP to LC.
British Library
OCLC
LC/NACO AUTHORITY FILE (NAF)
Each morning all contributed authority records,
including LCs, are redistributed to the BL,
OCLC, and all CDS customers.
18
Principles of NACO

• A Few Guidelines for NACO Practice

19
High Value-Low Effort

• NACOs goal
• To build a name authority file
• For the greatest good of all
• With the least amount of effort by participants

20
Wide Distribution

• Many contributors to NACO database
• It is LCs local name authority file, linked to
  LC bibliographic records
• LC Cataloging Distribution Service (CDS) and
  utilities distribute widely
• Changes to LC records affect many others

21
Use Both AACR2 and LCRIs

• AACR2 gives the basic rules
• LCRIs tell which AACR2 options to apply
• A new heading may apply options differently than
  an existing heading (e.g. LCRI 22.17, Dates)
• LCRIs give further explanations, additional
  applications, and examples

22
Catalogers Judgment

• Use judgment when applying some rules
• A different choice isnt always an error

23
Unique, Not Exhaustive

• NAR gives a unique heading as an access point for
  a bibliographic record
• NAR is not an encyclopedia entry
• Information should be brief and pertinent

24
Specific Practices

• A practice may not apply equally to all parts of
  NACO work
• Geographic names always require research, but
  personal names seldom do

25
Dynamic File

• The NACO authority file is a dynamic file
• Any record may be changed by another NACO
  participant for appropriate reasons

26
Fix It When You See It

• If the first person to see the problem fixes the
  parts he or she can fix, time is saved for all
• Consult the reviewer and LC liaison if additional
  action is needed

27
Focus on Work in Hand

• NACO (and LC) catalogers are discouraged from
  cruising the database to find errors to report
• Focus on records related to an item being
  cataloged

28
Avoid Changes to Save Effort

• A ripple caused by one small name change in an LC
  record can generate a tidal wave of bibliographic
  maintenance in many other catalogs
• But you may now add death dates to close an
  already unique headingLCRI 22.17

29
Go to the Source

• Ask the other librarys NACO contact
• NACO liaisons
• http//www.loc.gov/catdir/pcc/naco/pccliaisons.ht
  ml

30
PCC Program Overview
31
NACO Parameters

• Documentation
• Contribution guidelines
• Changes to extant NARs
• Guidelines for cancellations
• Bibliographic File Maintenance (BFM)
• Normalization rules
• 053s (LC Classification numbers)

32
Documentation

• AACR2 (2nd ed., 2002 revision and updates) -
  Chapters 22-26
• LCRIs - Chapters 22-26
• MARC 21 Authority Format (white pages)
• LC Guidelines Supplement to the MARC 21 Authority
  Format (blue pages)
• Descriptive Cataloging Manual (DCM) Z1 (yellow
  pages)

33
MARC 21 Format in Catalogers Desktop
34
Links to LC Guidelines DCM Z1
Links to additional documentation
35
LC Guidelines (blue pages)
36
DCM Z1 (yellow pages)
37
LC Guidelines
38
Additional Documentation

• DCM Z1 Appendix 1 Headings for Ambiguous
  Entities
• Another version of this document
• SCM Instruction Sheet H 405 (Division of the
  World list)
• ALA-LC Romanization Tables
• Policy announcements from CPSO
• NACO home page (FAQs, NACO Participants Manual,
  etc.)

39
Tabular Version of Z1 Appendix

40
ALA-LC Romanization Tables - linked from NACO
Home Page
41
(No Transcript)
42
Source of Latest Documentation CPSO Home Page
43
Contribution Guidelines--PCC

• NACO libraries decide which NARs to contribute
• Series and music uniform title authority records
  may be contributed only after completing
  additional training
• When creating certain types of NARs, other
  related NARs must be established

44
1. Parent-Subordinate Hierarchies

• For this NAR
• 1XX a Parent body. b Subordinate body
• Another NAR is required for
• 1XX a Parent body

45
1. Parent-Subordinate Hierarchies

• So, for this NAR
• 110 2_ a Universidad Complutense de Madrid. b
  Biblioteca
• Another NAR is required for
• 110 2_ a Universidad Complutense de Madrid

46
2. Bodies in Cross References

• For this NAR
• 1XX a Government agency
• 4XX a Jurisdiction. b Government agency
• Another NAR is required
• 1XX a Jurisdiction

47
2. Bodies in Cross References

• So, for this NAR
• 110 2_ a London Metropolitan Archives
• 410 1_ a London (England). b Metropolitan
  Archives
• Another NAR is required
• 151 a London (England)

48
3. See Also References (5XX)

• 1XX a Previous name of business
• 5XX a Current name of business w b

• 1XX a Current name of business
• 5XX a Previous name of business w a

Any 5XX references must also be established as
1XX headings in another NAR.
49
3. See Also References (5XX)

• 110 2_ a Computing-Tabulating-Recording Company
• 510 2_ a International Business Machines
  Corporation w b

• 110 2_ a International Business Machines
  Corporation
• 510 2_ a Computing-Tabulating-Recording
  Company w a

50
4. Name/Title Uniform Titles

• For this NAR
• 1XX a Author. t Title
• Another NAR is needed
• 1XX a Author

51
4. Name/Title Uniform Titles

• So, for this NAR
• 100 1_ a Shakespeare, William, d 1564-1616. t
  Romeo and Juliet
• Another NAR is required
• 100 1_ a Shakespeare, William, d 1564-1616

52
Changes to Existing NARs

• All headings in the NAF are eligible to be
  changed by all NACO participants

DCM Z1 Section 1XX catalogers are urged to
refrain from making unnecessary changes to 1XXs
53
Cancellation of NARs

• Only LC catalogers can cancel NARs
• NACO libraries notify LC to cancel
• NACO database is redistributed daily in the
  utilities

54
Bibliographic File Maintenance(BFM)

• LC bibliographic records (as distributed by CDS)
  must remain in synch with the NAF

NACO partners must notify LC when changes to NARs
affect headings used on LC bibliographic records
55
BFM Guidelines Online

• Streamlined BFM details at
• http//www.loc.gov/catdir/pcc/naco/bfmguide.html
• BFM for older records
• http//www.loc.gov/catdir/pcc/naco/bfmfaq.html

56
NACO Normalization

• A program requirement
• Agreed by all copy holding participants of the
  NAF (LC, OCLC, and the BL)
• All contributors must follow Normalization rules
  DCM Z1 Introduction p. 4-6
• Non-unique or Undifferentiated Personal Name
  NARs may be needed

57
Classification/Cutter numbers (053s)

• Libraries with large collections of literature
  find 053s on NARs helpful
• 053 LC Classification number for literary
  authors
• LC teams do their own 053s
• PCC libraries may use online request form
  http//www.loc.gov/catdir/pcc/053/053prop.html

58
Name Authority Record Components
59
Similarities NARs vs. bibliographic records

• MARC 21 indicators and variable field tag numbers
  are the same
• i.e., corporate 110 - conference 111 - personal
  100 - title 130
• EXCEPTION 151s (place names) convert to 110s
  when used as jurisdictions (cf. AACR2 24.3E1)
• MARC 21 subfield codes are the same

60
Similarities NARs vs. bibliographic records

• Both are FORMULATED by AACR2 rules and LC Rule
  Interpretations (Chapters 22-24)
• EXCEPTION Additions to ongoing conference
  heading are not included in NARs (cf. LCRI 24.7B)

61
Differences NARs vs. bibliographic records

• No periods at the end of 1XX, 4XX or 5XX fields
  (unless field ends with initials or abbreviation)
• Note If making a change to a NAR, delete
  period(s)
• Fixed field (008) values are different

62
008 authority fields are different from bib format
Delete period only if modifying record for
another reason
63
Differences NARs vs. bibliographic records

• Some variable fields are used differently
• use 4XX for variants, NOT series fields
• use 5XX for linking NARs, NOT as note fields
• use 6XX as notes and source data, NOT subject
  fields

64
Differences NARs vs. bibliographic records

• Subfield w in authority records is used to
  denote "special relationships" in the 4XX or 5XX
  fields
• 4XX w nne previous AACR2 heading
• 5XX w a earlier heading
• 5XX w b later heading

65
Division of the WorldName vs. Subject file
Subject Authority File
Name Authority File
66
(No Transcript)
67
Alphabetic List of Ambiguous Headings

• Is the entity a name or a subject?
• SCM H 405 or DCM Z1 Appendix 1
• Alphabetic List of Ambiguous Entities linked from
  NACO and SACO home pages http//www.loc.gov/catdir
  /pcc/saco/alpha405.html

68
MARC 21 Authority Format

• Structure for name, subject, and subject
  subdivision authorities
• 00X variable control fields
• 0XX-9XX variable data fields
• Content designators
• Input conventions
• Examples

69
LC Guidelines Supplement to MARC 21 AF (Blue
Pages)

• Instructions for LC, NACO, SACO, series, subjects
  practices
• Many statements Do not use this field/subfield

70
Descriptive Cataloging Manual Z1Name and Series
Authority Records(Yellow Pages)

• Instructions on NAR and SAR practices
• LC and PCC practices where they differ
• NACO normalization discussion
• Alphabetic list of ambiguous entities (Appendix
  1)
• Examples

71
Searching

• 24 Hour Rule to Avoid Duplicate Headings

72
RLIN
OCLC Member institutions CONSER LC-SRD LC-OO
Member Institutions LC-JACKPHY
NAF 010 n 85 n 2003 nb 90 nb 2003 no 95 no
2003 005 200310281302.1
British Library
CDS
73
Why Search? (1)

• To prevent duplicate NARs
• - Is heading for entity already established?
• - Report deletions to Coop. Cat.
• To avoid conflict in HEADINGS
• - Headings
• - References
• - Normalization rules

74
Why Search? (2)

• To gather additional information from existing
  bib records to assure proper choice and form of
  heading and xrefs
• To identify bib records that will need BFM

75
Searching

• Search bib and authority files
• Maybe even subject files
• Search more than one form
• Fowler, Esther Miller
• Fowler, E. M.
• Fowler, E.
• Miller, Esther
• Miller, E.
• Search both the heading and the xrefs

76
Searching Where?

• LC/NACO Authority File
• OCLC bibliographic records
• Your local files
• Optionally LC OPAC via WWW
• For Canadian names AMICUS
• Occasionally other reference sources, databases,
  WWW, etc.

77
Searching

• Revising existing NAR
• - Personal name changes
• - Corporate earlier-later
• - Other revisions

78
Searching

• Dont leave authority records in the save file
  too long
• Search again if 24 hours pass
• Avoid conflicts
• Avoid duplicates

79
NACO Normalization

• OCLC runs its database against a computer program
  using NACO Normalization rules
• Error reports on duplicates and conflicts come to
  LC
• Coop catalogers handle them

80
Whats a Heading String?

• Line of characters that are part of the tagged
  field
• 100 1 Le Bret, c Monsieur q (Alexis-Jean), d
  1693-1772?

81
What does the computer do?

• Converts all letters to upper case
• Converts all modified letters to unmodified
  letters
• Removes all diacritics

82
What else does the computer do?

• Removes most punctuation (except the first comma
  in a)
• Keeps subfield delimiters
• Removes subfield codes
• Compares contents of 1XX, 4XX, and 5XX fields

83
Normalized Heading

• Catalog form
• 151 a Ile-de-Montréal (Québec)
• Normalized form
• 151 ILE DE MONTREAL QUEBEC

84
What happens to symbols?

• Deleted with no space (if pertinent) remaining
• ? ? ? ? ?
  i.e. all diacritics
• Replaced by a blank space
• ? - / _at_
  
• ( ) ! . ,
  
• Unchanged
• ? and also first
  comma in a

85
Normalization Sources

• DCM Z1 Introduction, NACO
• Normalization
• NACO website
• http//www.loc.gov/catdir/pcc/naco/normrule.html

86
What is a conflict?

• Normalized match between
• 1XX vs. 1XXs
• 4XX vs. 1XXs 5XXs
• But
• 5XX must normalize to 1XXs
• And
• 4XX to 4XX is fine

87
Six Rules on Conflicts and Duplicates
88
1. 1XX Duplicates

• A 1XX may NOT normalize to the same string as
  another 1XX

• 100 Smith-Jones, Barb
• 100 Smith Jones, Barb
• (This is a duplicate)

89
2. 1XX-4XX Conflict

• A 4XX may NOT normalize to the same string as a
  1XX or 5XX

• 100 OBrien, John
• 400 OBrien, Jack
• 100 OBrien, Jack
• 400 OBrien, J. (Jack)
• (This is a conflict)

90
3. Conflict Within a Record

• A 4XX may NOT normalize to the same string as
  another string in the same NAR

• 110 Winston-Salem Sunrise Hiking Club
• 410 Winston-Salem Hiking Club
• 410 Winston/Salem Hiking Club
• (This is a conflict)

91
4. No Conflict Between Records

• 100 Potter, Harold
• 400 Potter, Harry
• 100 Potter, Henry
• 400 Potter, Harry
• (No conflicts here!)

• A 4XX MAY normalize to the same string as a 4XX
  in another NAR

92
5. Mandatory Match 5XX-1XX

• 110 Dallas/Fort Worth International Airport
• 510 w a a Dallas/Fort Worth Regional Airport
• 110 a Dallas/Fort Worth Regional Airport
• 510 w b a Dallas/Fort Worth International
  Airport

• 5XX MUST match 1XX on another NAR in the same
  authority file

93
LCRI 26.3B-C

• Create reciprocal see also references to connect
  headings for heads of state, ecclesiastical
  officials, etc., to the corresponding official
  heading instead of explanatory references.

94
Examples

• 110 1 a Iran. b Shah (1941-1979 Mohammed
  Reza Pahlavi)
• 500 0 a Mohammed Reza Pahlavi, c Shah of Iran,
  d 1919-1980
• (Subfield w not needed)

• 100 0 a Mohammed Reza Pahlavi, c Shah of Iran,
  d 1919-1980
• 510 1 a Iran. b Shah (1941-1979 Mohammed
  Reza Pahlavi)
• (Subfield w not needed)

95
6. Tags Are Not Compared

• MARC tags are NOT considered when the computer
  compares heading strings for uniqueness
• Name heading tags 100, 110, 111, 151, 130 do not
  make a heading unique

96
Normalization Exercises
Look at each record and decide if any of the
cross-references would normalize to the heading.
97
Exercise 1

• 151 a T'bilisi (Georgia)
• 451 a Tiflis (Georgia)
• 451 a Tbilisi (Georgia)
• 451 w nnaa a Tiflis
• 451 w nne a Tbilisi (Georgian S.S.R.)
• 451 a T'blisi (Georgia)

98
Exercise 2

• 110 2 Ballard-Carlisle Historical
  Genealogical Society
• 410 2 Ballard-Carlisle Historical and
  Genealogical Society
• 410 2 Ballard-Carlisle Historical-Genealogical
  Society

99
Exercise 3

• 110 1 United States. b Office of the Under
  Secretary of Defense, Acquisition
• 410 1 United States. b Office of the Under
  Secretary of Defense for Acquisition
• 410 1 United States. b Under Secretary of
  Defense, Acquisition
• 410 1 United States. b Office of the Under
  Secretary of Defense (Acquisition)

100
Exercise 4

• 100 1 Torrealba Ramos, Isabela
• 400 1 Torrealba-Ramos, Isabela
• 400 1 Ramos, Isabela Torrealba

101
Exercise 5

• 100 1 Epard, Jean-Luc
• 400 1 Epard, J.-L. q (Jean-Luc)
• 400 1 Epard, Jean Luc

102
Exercise 1

• 151 a T'bilisi (Georgia)
• 451 a Tiflis (Georgia)
• 451 a Tbilisi (Georgia)
• 451 w nnaa a Tiflis
• 451 w nne a Tbilisi (Georgian S.S.R.)
• 451 a T'blisi (Georgia)

• Delete this reference

103
Exercise 2

• 110 2 Ballard-Carlisle Historical
  Genealogical Society
• 410 2 Ballard-Carlisle Historical and
  Genealogical Society
• 410 2 Ballard-Carlisle Historical-Genealogical
  Society

All OK!
104
Exercise 3

• 110 1 United States. b Office of the Under
  Secretary of Defense, Acquisition
• 410 1 United States. b Office of the Under
  Secretary of Defense for Acquisition
• 410 1 United States. b Under Secretary of
  Defense, Acquisition
• 410 1 United States. b Office of the Under
  Secretary of Defense (Acquisition)

• Delete this reference

105
Exercise 4

• 100 1 Torrealba Ramos, Isabela
• 400 1 Torrealba-Ramos, Isabela
• 400 1 Ramos, Isabela Torrealba

• Delete this reference

106
Exercise 5

• 100 1 Epard, Jean-Luc
• 400 1 Epard, J.-L. q (Jean-Luc)
• 400 1 Epard, Jean Luc

• Delete this reference

107
Creating a recordMARC fields
108
Blank OCLC Authority Workform Connexion Client
109
Blank OCLC Authority Workform Connexion Browser
110
MARC Variable Control Fields

• Leader/17 Encoding level
• 001 Control number
• 005 Date and Time of Latest Transaction
• 008 Fixed Length Data Elements

111
(No Transcript)
112
FIXED FIELD CONVERSION TABLE
value most likely to be used by PCC library
113
Unevaluated references
114
Provisional level of establishment
115
Provisional level of establishment
116
Preliminary level of establishment
117
Undifferentiated personal name
118
Undifferentiated personal name
119
Descriptive cataloging rules pre-AACR2
120
Descriptive cataloging rules AACR2-compatible
121
Descriptive cataloging rules AACR2 compatible
122
MARC Variable Data Fields

• 010 LCCN
• 040 Cataloging Source
• 043 Geographic Area Code
• 053 LC Classification Number

123
Numbers and Codes (1)

• 010 Library of Congress Control Number
• a LC control number
• z Canceled/invalid LC control number
• 4 prefixes used in NARs
• n 2004021004 no 89003876
• nr2001002281 nb2001030176
• 040 Cataloging Source
• a Original cataloging agency
• b Language of cataloging
• c Transcribing agency
• d Modifying agency

Both of these fields are system-supplied by OCLC
124
010 and 040 Fields in OCLC
125
Numbers and Codes (2)

• 043 Geographic Area Code
• Optional
• 053 LC Classification Number
• NACO libraries permitted to add for literary
  authors
• Second indicator value is always 0
• Web form on NACO home page for requesting
  classification numbers
• Repeatable for authors that write in more than
  one language

126
Record with optional 043
127
Record with 053s
128
HeadingsNames and Terms

• 100 Personal Name
• 110 Corporate Name
• 111 Meeting Name
• 130 Uniform Title
• 151 Geographic Name

129
HeadingsPersonal Names

• 100 1_ a Cervantes Saavedra, Miguel de, d
  1547-1616
• 100 1_ a Denny, G. A. q (George Alfred), d b.
  1868
• 100 0_ a Edward, c King of England, d ca.
  1003-1066
• 100 0_ a Mad Cobra c (Musician), d 1968-
• 100 0_ a Lady (undifferentiated NAR example of
  phrase NAR)
• 100 3_ a Adams family (family names are
  established as subjects through SACO, not NACO)
• 100 1_ a Brontë, Charlotte, d 1816-1855. t
  Selections. f 1996 (uniform title)

130
HeadingsCorporate Body Meeting Names

• 110 1_ ?a Brazil. ?b President
• 110 2_ ?a University of Aberdeen
• 111 2_ ?a Seminar on AACR2 ?d (1979 ?c
  University of Nottingham)
• 110 2_ ?a American Library Association. ?b
  Conference
• 111 2_ ?a Beagle Expedition ?d (1831-1836)
• 111 2_ ?a Olympic Winter Games ?n (15th ?d 1988
  ?c Calgary, Alta.). ?e Organizing Committee
• 110 1_ ?a United States. ?t Endangered Species
  Act of 1973 (uniform title)

131
HeadingsUniform Titles

• 130 _0 ?a Gawain and the Grene Knight
• 130 _0 ?a Bible. ?p O.T. ?p Esther. ?l English.
  ?s New International. ?k Selections. ?f 1984
• 130 _0 ?a Crash (Motion picture 2004)
• 100 1_ ?a Homer. ?t Iliad
• 100 1_ ?a Morley, David. ?t My name is today. ?l
  Thai
• 110 1_ ?a Riverside (Ill.). ?t Zoning ordinance
• 110 1_ ?a Albania. ?t Treaties, etc. ?g United
  States, ?d 1995 Jan. 11
• 110 2_ ?a Kenya African National Union. ?t
  Constitution

132
HeadingsGeographic Names

• 151 __ ?a Seattle (Wash.)
• 151 __ ?a University District (Seattle, Wash.)
• 151 __ ?a McChord Air Force Base (Wash.)
• 151 __ ?a Kitsap Conservation District (Wash.)
• 151 __ ?a Public Utility District No. 1 of Pend
  Oreille County (Wash.)
• 151 __ ?a Kootenai Tribe of Idaho
• 151 __ ?a Bang Kruai (Thailand Amphoe)

133
Tracings and References

• 4XX See From Tracings
• 5XX See Also From Tracings
• w control subfield appears in references

134
4XX Tracing References

• 4XX See From Tracings
• 100 1_ a Smith, Jane Berry, d d. 1929
• 100 1_ a Frank, Anne, ?d 1929-1945. ?t
  Achterhuis. ?l English
• 151 __ a Recoleta (Buenos Aires, Argentina)
• 110 1_ a Paris (France). b Departement des
  arts plastiques
• 111 2_ a Conference on Thirteenth Century
  England
• 111 2_ a World Cup (Soccer)
• 130 _0 a Chanson de Roland

135
5XX Tracings and References

• 5XX See Also From Tracings
• 100 1_ a Pinchard, Elizabeth Sibthorpe
• 110 2_ a College of Advanced Technology
  (Birmingham, England)
• 111 2_ a Conference on 1980 Presidential
  Campaign Decisionmaking d (1980 c Cambridge,
  Mass.)
• 130 _0 a Publications on geodesy (Netherlands.
  Rijkscommissie voor Geodesie)
• 151 __ a Ceylon

136
Most Subfield Codes

• Use only one letter
• Contain data transcribed from item
• 100 0_ a Gustaf b V, c King of Sweden, d
  1858-1950

137
w Control Subfield

• Uses 1-4 letter codes instead of transcribed
  information
• Shows relationship between heading and references
  or other headings
• Applied differently in
• 4XX w nnen Former AACR2 name
• 5XX w annn Earlier form of name

138
(No Transcript)
139
(No Transcript)
140
Simple See Reference Linking Reference
141
(No Transcript)
142
Later See Also Reference
143
Earlier See Also Reference
144
Content Designation Exercise Personal Names
Fill in the MARC fields, indicators, and subfield
codes in the headings and cross-references.
Consult the documentation as much as needed.
145
Content Designation Exercise Personal Names
1__ _ _ a OConnor, Sandra Day, _ 1930-
146
Content Designation Exercise Personal Names
1__ _ _ a Jones, R. M. _ (Ronald Mervyn)
147
Content Designation Exercise Personal Names
1__ _ _ a Le Bret, _ Monsieur _ (Alexis-Jean),
_ 1693-1772?
148
Content Designation Exercise Personal Names
1__ _ _ a Al-Jamali, Abbas F., _ 1943-
149
Content Designation Exercise Personal Names
1__ _ _ a West, _ Mrs. _ (Jane), _
1758-18524__ _ _ a Author of The loyalists, _
1758-18524__ _ _ a Loyalists, Author of the, _
1758-18524__ _ _ a Advantages of education,
Author of, _ 1758-1852
150
Content Designation Exercise Personal Names
1__ _ _ a Bonaventure, _ Father, O.F.M., _
1885-1967
151
Content Designation Exercise Personal Names
1__ _ _ a Presley, Elvis, _ 1935-1977 _ (Spirit)
152
Content Designation Exercise Personal Names
1__ _ _ a Doyle, Arthur Conan, _ Sir, _
1859-1930 _ (Spirit)
153
Content Designation Exercise Personal Names
1__ _ _ a Davies, Edward J., _ II, _ 1947-
154
Content Designation Exercise Corporate Names and
Uniform Titles
Fill in the MARC fields, indicators, and subfield
codes in the headings and cross-references.
Consult the documentation as much as needed.
155
1__ _ _ a First African Baptist Church
(Tuscaloosa, Ala.)
Content Designation Exercise Corporate Names
Uniform Titles
156
Content Designation Exercise Corporate Names
Uniform Titles
1__ _ _ a Proust, Marcel, _ 1871-1922. _ Amour
de Swann. _ English4__ _ _ a Proust, Marcel, _
1871-1922. _ Du côté de chez Swann. _ Amour de
Swann. _ English
157
Content Designation Exercise Corporate Names
Uniform Titles
1__ _ _ a Kenya. _ Constitution (1969)
1___ __ First African Baptist Church
(Tuscaloosa, Ala.)
158
Content Designation Exercise Corporate Names
Uniform Titles
1__ _ _ a Western Association of Fish and
Wildlife Agencies (U.S.). _ Conference4__ _ _ a
Conference of the Western Association of Fish and
Wildlife Agencies
159
Content Designation Exercise Corporate Names
Uniform Titles
1__ _ _ a International Conference on
Transportation for the Nuclear Industry _ (1st
_ 1988 _ Stratford-Upon-Avon, England)
160
Content Designation Exercise Corporate Names
Uniform Titles
1__ _ _ a ELMIA-AVFALL 79 _ (1979 _ Jönköping,
Sweden)4__ _ _ a Congress Elmia-Avfall 79 _
(1979 _ Jönköping, Sweden)
161
1__ _ _ a Lloréns Torres, Luis, _ 1876-1944. _
Selections. _ 1986
Content Designation Exercise Corporate Names
Uniform Titles
162
Content Designation Exercise Corporate Names
Uniform Titles
1__ _ _ a Poe, Edgar Allan, _ 1809-1849. _
Poems. _ French. _ Selections
163
1__ _ _ a Trudeau, G. B., _ 1948- _ Doonesbury
book. _ Italian. _ Selections
Content Designation Exercise Corporate Names
Uniform Titles
164
Content Designation Exercise Corporate Names
Uniform Titles
1__ _ _ a Womens Week 1984 _ (1984 _
Montgomery College)
165
1__ _ _ a Blake, Wendon. _ Seascapes in
watercolor4__ _ _ a Blake, Wendon. _ Watercolor
painting book. _ 3, _ Seascapes in watercolor
Content Designation Exercise Corporate Names
Uniform Titles
166
Content Designation Exercise Corporate Names
Uniform Titles
1__ _ _ a Biennale darte antica4__ _ _ a
Bologna. _ Biennale d'arte antica _ ___
pre-AACR2 hdg.
Hint Check MARC 21 Authority Format
167
Content Designation Exercise Corporate Names
Uniform Titles

1__ _ _ a Hawick (Scotland)4__ _ _ a Hawick
(Roxburgshire) _ ____ previous AACR2
hdg.4__ _ _ a Hawick, Scot. _ ____
pre-AACR2 hdg.


168
Content Designation Exercise Corporate Names
Uniform Titles
1__ _ _ a Thompson, Tommy George, _ 1941-5__ _
_ a Wisconsin. _ Governor (1987-2001 Thompson)
169
Content Designation Exercise Corporate Names
Uniform Titles
1__ _ _ a Giles, _ of Rome, Archbishop of
Bourges, _ ca. 1243-1316. _ Works. _ 1985
170

Content Designation Exercise Corporate Names
Uniform Titles
1__ _ _ a State Botanical Garden of Georgia4__
_ _ a Georgia. _ State Botanical Garden
171
Other Reference Types

• 663/664 have explanatory text and headings
• 663 Complex See Also References
• 664 Complex See References
• 665 History Reference -- delete if record needs
  other maintenance

172

173
(No Transcript)
174
667 Nonpublic General Note

• Attributes
• Repeatable
• Both indicators blank
• Non-repeatable subfield a is the only subfield
  allowed

175
Record with 667 note (1)
176
Record with 667 note (2)
177
Record with 667 note (3)
178
670 Source Data Found

• Attributes
• Repeatable field
• Both indicators blank
• a and b non-repeatable

179
Functions of the 670 Field

• 670 a Phone call to the airport, May 5, 1987
  b (Dallas/Fort Worth Regional Airport changed to
  Dallas/Fort Worth International Airport in 1986)
• 670 a The day the earth stood still home
  page, Aug. 10, 2000 b (Michael Rennie b. Dec.
  2, 1962)
• 670 a W. was W. Amer. Art, 1999 b (Cravath,
  Dorothy Wagner Puccinelli, b. 1901)

180
670 Required Elements(subfield a)

• Title proper of item being cataloged or
  reference source
• Date of publication or viewing
• 670 a OCLC, May 10, 2000 b (hdg. Rennie,
  Michael James, 1925- usage Michael Rennie)

181
670 Required Elements (Subfield b)

• Location
• Usage of name being established as found on chief
  source or in a reference source
• Other locations and data found
• 670 a On the globe, 2003 b t.p. (Thomas
  Murdoch Riley) p. 3 (b. 1962)

182
670 Subfield b Name not given
If the name being established is not found in the
work being cataloged (i.e., in the first 670
field for work cat.), give (name not given) in
the subfield b of that field.
183
Heading vs. Usage

• Heading is the access point, as constructed by
  cataloger
• 110 1 a Gera (Germany Bezirk). b Rat
• Usage is the name as found on the piece
• t.p. (Rat des Bezirkes Gera)

184
670 Things to Remember

• First 670 is the item being cataloged
• Information found within the same item is added
  in the same 670 subfield b (e.g., variant forms,
  dates, etc.)
• Data must be given in romanized form if
  transcribing a found romanization add in rom.
  after it

185
670 Things to Remember

• Information in 670s of existing NARs is rarely
  changed (except for egregious errors)
• Information is added to the 670 of a NAR
  originally created for a CIP item when published
  item shows variant forms, etc.

186
670 Things to Remember

• Additional 670s are generally added in order of
  work done, not inserted before existing 670s
• Date of searching/consultation is added to all
  non-print citations
• Abbreviate the names of months follow AACR2
  Appendix B.15

11/5/07
Nov. 5, 2007
187

670 Things to Remember

• Subfield b is not necessary when the exact form
  of name is included in subfield a (title) and no
  other information needs to be given, e.g., date
  of birth, fuller form of name, loc. of corporate
  body or place
• 670 a A biography of Ralph Waldo Emerson, 1921.

188
670 Punctuation

• Except for the parentheses in the subfield b,
  no prescribed punctuation in 670
• Punctuation helps set off information so that
  data provided is clear to users of the authority
  file
• It is important to be concise and clear of the
  two, clarity is the most important

189
670 Punctuation

• Location data and other information in subfield
  b may be abbreviated so long as it is clear what
  is meant
• t.p. jkt. pref. b. 1883 est. 1945
• If information provided is not in English avoid
  abbreviations when these might be confusing
  paraphrasing in English is ok to do

190
670 for Reference Works

• Location information is not needed when citing a
  database or alphabetical reference source
• 670 a Internet movie database, May 21, 2004 b
  (Michael Rennie b. 25 Aug. 1909, Bradford,
  England d. 10 June 1971)
• 670 a Columbia gaz. of the world, c1998 b
  (Aleutians East, borough, SW Alaska)

191
670 Database Citations

• When citing OCLC or other bibliographic
  databases cite usage to reinforce choice of
  heading (cf. DCM Z1 670 p. 7-8)
• 670 a OCLC, May 10, 2000 b (hdg. Rennie,
  Michael James, 1925- usage Michael Rennie)

192
670 Economy of Resources

• An NAR is not a biographical or historical record
  of person or corporate body
• NACO encourages the use of macros and other time
  saving, cost effective devices in the creation of
  NARs

193
675 Source Data Not Found

• Attributes
• Both indicators blank
• Field is not repeatable only one per NAR
• Subfield a is repeatable and is the only
  subfield allowed (never a b)
• 675 a Lippincott a Rand McNally a Web.
  geog. a GEOnet, May 29, 2007

194
Functions of the 675 Field

• To record bibliographic, and at times
  non-bibliographic sources (e.g., phone calls,
  letters)
• To show the need for creating an undifferentiated
  personal name authority record
• To save other catalogers the time of checking the
  same source
• To show that no information was found to support
  the choice/form of the 1XX (cf. LCRI 26.3 B-C p.
  2, no. 3 b)
• To justify a 5XX earlier/later reference

195
675 b-Type Information

• Include 670 b-type data in a 675 a,
  especially when justifying earlier/later links
  (cf. LCRI 26.3 B-C p. 2, no. 3b)
• 675 a Handbook of cardboard manufacture,
  c1967 t.p. (Cardboard Factory Superintendents
  Association)

196
(No Transcript)
197
(No Transcript)
198
Other Fields

• 7XX Established Heading Linking Entry
• Only from national libraries, except
• 781 Subdivision Heading Linking EntryGeographic
  Subdivision
• May be added by NACO participants
• 952 Catalogers Permanent Note
• Good place for questions/comments

199
781 in Name Authority Record
200
DCM Z1 1XX Canadian Headings

• Library and Archives Canada (LAC)
• Formerly known as National Library of Canada
  (NLC)

201
Bibliographic File Maintenance(BFM)

202
Why BFM?

• LC must keep its bibliographic records in synch
  with the authority file
• LC must re-distribute the revised records to the
  rest of the world
• Guidelines for reporting BFM on NACO home page
  http//www.loc.gov/catdir/pcc/naco/bfmguide.html

203
Reporting Duplicates and BFM

• Dont send reports of duplicate NARs or NAR
  errors to OCLC. As a NACO library, we can/should
  fix errors in authority records ourselves.
  Duplicates are reported to LC for deletion.
• In Monographs, Adam is the liaison with LC. In
  Serials, Kris is the liaison.
• Report BFM to OCLC using the error report
  function in Connexion or the Web form on the OCLC
  site, or clean up the records in OCLC yourself.

204
Reporting Duplicates and BFM

• Let your reviewer know that LC needs to do BFM by
  recording it in your printout in a 952 field or
  by writing on the printout.
• LC only speaks LCCN, not OCLC , so indicate LC
  record numbers needing BFM with LCCNs (field 010
  of bib records)
• Remember some types of BFM do not need to be
  reported to LC (see Guidelines for Reporting BFM
  for NACO on NACO home page)

205
Reviewing after Training

• Save your records in OCLC
• Use 952 field for any comments, questions, notes
  that you want the reviewer to see
• Make printouts and insert in the publication
• Give to your reviewer (Adam in Monographs, Kris
  in Serials)
• Goal is to eventually have each cataloger free
  from review. The reviewer will make that
  determination based on the records we review,
  errors found, demonstrated mastery of rules and
  LCRIs, etc.

206
Questions?
207
OCLC Authority Creation and Changes

• Changing Existing Authority
• Call up authority record
• Lock it (optional)
• Edit record make changes, add fields, etc.
• Print out record
• Save record and note save file number
• Replace record once ready

• New Authority
• Call up blank authority workform (or use Derive
  new record from existing one)
• Key/input record
• Print out record
• Save record and note save file number
• Add record to authority file once ready

208
Review questions

• What do you have to do if you havent finished
  working on an NAR and need to finish it the next
  day?
• What is the purpose of the 670?
• What are three characters that are converted to
  blank spaces in normalization?
• What kinds of conflict are not acceptable?
• When is it appropriate to code an authority
  record provisional?

209
MARC fields exercise 1

• Create an appropriate 670
• On the t.p. The way things used to be by Brian
  Keller
• On t.p. verso published in 2007
• On p. 4 of cover short author biography,
  giving Brian James Keller, born in 1967 in
  Cranston, Illinois professor of American history
  at University of Illinois with a list of other
  works written by the author

210
MARC fields exercise 2

• You are cataloging a book that has an NAR based
  upon the CIP galley. The actual t.p. of the book
  says the authors name is Evelyn James-OConnor
  and gives a short biography on the dust jacket,
  that tells you she was born in Abilene, TX during
  the Depression, then became a Rosie the Riveter
  during the WWII. What do you change and/or add?

670 _ _ a Memories of dark days, 2007 b CIP
t.p. (Evelyn James OConnor) dataview (b. 1929)
211
MARC fields exercise 3

• You are cataloging a book by Ferrán Sánchez i
  Agustí, an author who writes in both Catalan
  Spanish. All of his previous works have been in
  Spanish. A NAR is already set up for him, and
  contains an 053 in the PQ class numbers. This is
  the first time he has had a book published in
  Catalan, which you have classed in PC3942.429.A65
  after verification from LC Coop Cat that this
  number is OK. What do you do to the record?

212
MARC fields exercise 4

• You are cataloging a reprint of a pamphlet by
  Bill de Caledonia, with accompanying commentary,
  which claims that this is a pseudonym for Juan
  Perón, who has his own NAR. You decide that,
  according to the rules, this is not a separate
  bibliographic identity, and therefore the
  Caledonia NAR needs to be deleted in favor of the
  Juan Perón NAR. What fields do you need to add?

213
MARC fields exercise 5

• You have a book by an Anglican clergyman named
  John Smith, who wrote in the 1870s. His name
  heading is not yet established. You look in
  Crockford's Clerical Directory from that time
  period, but find nothing. The NAR must be based
  upon the book in hand. What field in the
  authority record will you use to show where you
  looked?

214
MARC fields exercise 6

• You are cataloging a book by Jean Smith, and
  there is already an NAR with that name (n
  42548265). In looking at the database, however,
  you decide that the publication dates are all in
  the 1930s, while this books author was born in
  1925. What do you need to do?

215
MARC fields exercise 7

• In cataloging a book by Terrance Jones, you
  discover two NARs, one set up under Jones,
  Terrance M. and another under Jones, Terrance,
  1958- . They are clearly the same person. What
  do you need to do?

216
MARC fields exercise 8

• You are cataloging a book by Sidney Hook that has
  been reprinted from 1935. Youve searched the
  database today, and there is no NAR established,
  but there is an old bibliographic record in OCLC
  that is probably the same person. The 245 shows
  Sidney Hook the 700 shows Hook, Sidney, 1902-.
  What do you need to do?

217
MARC fields exercise 9

• You have to set up an NAR for a corporate body in
  Basque, but you dont know what the Basque form
  of the name is. The book includes a Spanish form
  of the name, so you decide to set it up under
  that language. What else do you need to do?

218
MARC fields exercise 10

• You are setting up a neighborhood called Bom
  Retiro in the city of Curitiba, Brazil. Youve
  searched in GEOnet and the Columbia Gazetteer,
  but found nothing. Besides the appropriate 1XX
  and 4XXs, what fields do you need? What optional
  fields could you include?