MAGIC ERP Workshop

1
MAGIC ERP Workshop

• April 29, 2009

2
Agenda

• Welcome and Introductions
• Housekeeping
• American Recovery and Reinvestment Act
• MAGIC Status
• Breakout Sessions
• Lunch
• Breakout Sessions, cont.

3
American Recovery and Reinvestment Act

• General Overview
• GOALS Impact
• MAGIC Overall Impact

4
MAGIC Status

• April 29, 2009

5
Alternatives

• Alternative 1
• Continue the Current Model
• Alternative 2
• Enhance the Legacy Systems
• Alternative 3
• Implement an Enterprise Resource Planning (ERP)
  System

6
Recommendations

• Acquire a new Statewide ERP system using
  commercial off-the-shelf software
• Follow the five-phase approach to implement
  Finance and Procurement followed by HR/Payroll
• Finance the MAGIC initiative with a combination
  of bond funds and current appropriations

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Why not Alternatives 1 or 2?

• Postponing the inevitable
• Costs associated are lost
• Age of current technology
• Trained staff are retiring
• SAAS has no vendor support
• Every infrastructure software upgrade introduces
  additional risks of critical system malfunctions
• Economic climate places existing niche system
  components in jeopardy

Additional risks are listed in the MAGIC Business
Case
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Current System Architecture
Protégé Enterprise Asset/Fleet
Management 2007-2008
E-Gov Portal
MERLIN 1996
I2K 2001
VitalChek 2001
ACE 2003
SAAS 1989
SPAHRS 1997
PATS Early 1980s
MELMS 2005
BRICKS 2010
PayMode Payments 2002
WebProcure 2007
Banking System
Genie
Invoicing 2007
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Phase 3 Finance Procurement
E-Gov Portal
MERLIN 1996
I2K 2001
VitalChek 2001
ACE 2003
SPAHRS 1997
MAGIC Finance Procurement
MELMS 2005
BRICKS 2010
PayMode Payments 2002
Banking System
Invoicing 2007
10
Phase 4 HR / Payroll
E-Gov Portal
MERLIN 1996
VitalChek 2001
MAGIC Finance Procurement HR / Payroll
BRICKS 2010
PayMode Payments 2002
Banking System
Invoicing 2007
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Phase 5 On-going Support
E-Gov Portal
VitalChek 2001
MAGIC
BRICKS 2010
PayMode Payments 2002
Banking System
Invoicing 2007
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ERP Benefits

• Improved Security / Single Sign-On
• Fully Integrated Functions
• Workflow Capability
• Expanded Standard and Adhoc Reporting
• Up to Date Technical Architecture
• Document Repository

Additional benefits are listed in the MAGIC
Business Case
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Risks of Implementing ERP

• Costs
• Scope of Change
• Insufficient Staffing
• Insufficient Funding
• Ongoing Statutory Mandates
• Ongoing Operational Needs

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Accomplishments

• Functional Requirements
• 60 meetings held with subject matter experts
• 1,000 given on-line access to review and provide
  feedback
• 7,000 requirements identified
• Business Case Analysis (BCA) Adopted
• http//www.mmrs.state.ms.us/MAGIC/index.shtml
• Documented As-Is processes

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Next Steps

• Obtain control agency requirement approval
• Obtain ITS approval (4/30) to complete RFP
• Document To-Be processes
• Obtain Task Force approval of requirements
• Develop RFP Evaluation Team
• Complete, Release Evaluate Software RFP
• Develop, Release, Evaluate Implementation
  Services RFP

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Software RFP Timelines
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Why do we need MAGIC?
WebProcure
MELMS
I2K
SPAHRS
SAAS
MERLIN
There are no more outlets without
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MELMS
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Breakout Sessions

• Participating Vendors
• ADP
• Cogsdale
• Empower
• Kronos
• Lawson
• Oracle
• SAP

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Questions?
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MAGIC ERP Workshop

• DFA/MMRS
• 501 North West Street, Jackson, MS 39201
• 1201A Woolfolk Building
• P. O. Box 267, Jackson, MS 39205-0267
• Phone [phone] Fax [phone]
• mash_at_dfa.state.ms.us