Monitoring and Evaluation and Audit

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Monitoring and Evaluation and Audit
Session 5 Regional Programme Managemen
t Workshop 30 May 2006 Andrea Pickering, Pro
gramme Associate, UNFPA Lorna Mosese Rolls, Progr
amme Analyst, UNFPA
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Contents

• Recap what have we done since 2004 and 2005?
• Current status Use of tools and deliverables by
  the projects
  
• Recap Questionnaire Feedback on Reporting
  Problems
  
• Some Additional Tools
• Success Story Taking RBM concepts to heart at
  the district level
  
• Group work Application of financial forms and
  ME tools
  
• Plenary Practical strategies to strengthen ME
  and RBM for projects

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Recap what have we done since 2004?
At the 2004 PMW, UNFPA talked about ATLAS
(Integrated Management Information System) and it
s implications on
financial forms and reporting
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Recap what have we done since 2005?
At the 2005 RH Workshop. We conducted exercises
on COE and reviewed the application of the 2 ME
tools. Summary of feedback
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Current status 2006 deliverables of financials
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Current status 2006 deliverables of ME tools

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Recap on Questionnaire Feedback

• Work Plan Monitoring Tool
• Advantages
• A useful tool to monitor progress
• Quick and easy to use
• Keeps you focused
• Keep you informed about progress
• Challenges
• Trying to stay within budget for workplan
• Report progress on activities and not outcomes
• Field Monitoring Visits
• Varies from country to country
• Use different tools

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Additional ME Tools

• Health Centre Checklist
• Used by UNFPA for monitoring missions
• Annexed to presentation
• UNFPA Monitoring Mission Checklist
• Used by UNFPA for monitoring missions
• ARH Monitoring Tools and Checklists
• Used by SPC and AHD Coordinators

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Case Study from Tonga
Success Story Taking RBM concepts to heart
at the district level


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Success Story Tonga taking RBM to heart (1)
2003 Annual RH Review and Planning
workshop, Tonga used the work plan approach to
identify key priorities problems, target
indicators and objectives for improving RH situat
ion and developing practical strategies to meet t
argets and objectives 2004 Regional PM Worksh
op, RBM was introduced. Tonga took note of the RB
M concepts and had plans to integrate RBM in the
Annual RH Review Planning workshops
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Success Story Tonga taking RBM to heart (2)
In February 2005, UNFPA undertook a combined
mission a Technical and Monitoring mission
combined with a Courtesy visit of the
Representative and CST Director, Mr. Assifi,
which coincided with Tongas Annual RH Review and
Planning Workshop. This was where the RBM seed
was planned. RH participants were convinced that
RBM could work for them - a presentation on RBM
followed with proposed RB work plan templates for
district level. The templates was adapted for
districts and piloted from March 2005 February
2006.
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Success Story Tonga taking RBM to heart (3)
In February 2006, CST Adviser Dr. Annette Sachs
Robertson undertook a Technical mission which
again coincided with Tonga Annual Review and
Planning Workshop. In this mission the pilot t
emplates were reviewed to ensure that the level
of output and outcomes, performance indicators
and target levels were realistic.
Today the revised RBWPs are successfully used by
60 health nurses from the 8 districts in Tonga.
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Best practices that we can learn..

• Integration of ME, RBM principles into what you
  are doing already this can work.
  
• UNFPA technical and monitoring missions (where
  possible) to coincide with in-country Programme
  Management workshops to ensure availability of
  expertise and support when you need it.
• Having a strong Manager with vision and
  dedication to ensure that integration is not only
  at national level but filters down to district
  and health center levels.

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Group Work and Plenary..

• Application
• of financial forms and ME tools
• Instructions
• Discuss in your assigned groups the questions
  circulated 20 minutes
  
• Select a scribe and a reporter
• At plenary report back the feedback of the group
  35 minutes

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Thank You