Microsoft PowerPoint

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PowerPoint EGR 120 Introduction to
Engineering

• Microsoft PowerPoint

Homework AssignmentHomework Assignment 9
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PowerPoint EGR 120 Introduction to
Engineering

• Why use PowerPoint?
• PowerPoint is perhaps the most widely used
  package for creating slideshow presentations. It
  is very likely that you will use PowerPoint in
  many classes while in college and as a working
  engineer.
• Examples You might use PowerPoint to

• Present the results of a class project.
• Present topics for discussion at a club meeting.
• Present the status of your project to a group of
  engineers and a Preliminary Design Meeting.
• Present workshop materials in a training class
  that you are leading.
• Present your companys products and their
  specifications at a trade show.
• Present a plan to your supervisors to upgrade the
  engineering lab facilities where you work.

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PowerPoint EGR 120 Introduction to
Engineering

• Creating a New PowerPoint Presentation
• When you launch PowerPoint it may open a blank
  presentation by default.
• If not, you can create a blank presentation by
  selecting
• Office Button New
• Blank Presentation

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PowerPoint EGR 120 Introduction to
Engineering

• Creating a Template
• Before adding text, images, objects, etc., to a
  presentation, it is often nice to decide on a
  template, so that your slides will have a common
  appearance.
• Use the Microsoft Drawing Tools or Insert-Image
  to add shapes, text boxes, images, etc. An
  example is shown below.

Notes 1) There are also many templates
available that you can use Office Button New
Installed Templates 2) There are also many
selected slide formats with pre-arranged text
boxes, images, etc., under New Slide
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PowerPoint EGR 120 Introduction to
Engineering

• Saving a Template
• You can save a template by selecting
• Save As
• Enter a File name
• Save as type Use PowerPoint Template.

Note It isnt really necessary to save a
template unless you might want to use it again
later. Simply creating duplicate slides is
often sufficient in most cases (see next slide).
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PowerPoint EGR 120 Introduction to
Engineering

• Creating Duplicate Slides
• You can use Home New Slide to create a blank
  new slide, but if you want to
• duplicate your template, it easier to create a
  Duplicate Slide.
• Two ways to create a duplicate slide
• Select the arrow next to New Slide on the Home
  ribbon then Duplicate Slide

Pick arrow on New Slide button to access menu
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PowerPoint EGR 120 Introduction to
Engineering

• Creating Duplicate Slides (continued)
• Two ways to create a duplicate slide
• Right-click on the slide to be duplicated in the
  Slide tab on the left of the screen and select
  Duplicate Slide

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PowerPoint EGR 120 Introduction to
Engineering

• Creating Duplicate Slides (continued)

You might even find it convenient to set up your
template and then duplicate it many times for
later slides. Then you can begin adding content
to each slide.
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PowerPoint EGR 120 Introduction to
Engineering

• Text Boxes
• Text boxes are probably one of the most common
  features to put in a slide show. They are easily
  added using Insert Text Box
• A slide might contain a single text box or many
  text boxes.

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PowerPoint EGR 120 Introduction to
Engineering

• Pictures
• Images are also commonly inserted into PowerPoint
  presentations.
• They are easily added using Insert Picture
• A slide might contain a single text box or many
  text boxes.

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PowerPoint EGR 120 Introduction to
Engineering

• Equations
• Equations are also commonly inserted into
  PowerPoint presentations. They can be added
  using Microsoft Equation as they can be added in
  Word or Excel.
• They are easily added using Insert Object
  Microsoft Equation 3.0

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PowerPoint EGR 120 Introduction to
Engineering

• Inserting Excel tables and charts
• Two ways to insert Excel tables and charts into
  PowerPoint presentations
• Use Insert Object Excel Worksheet (or Excel
  Chart)
• Creating the table or chart in Excel and copying
  it to PowerPoint using the clipboard.

• Method 1) Inserting Excel tables and charts
  using Insert Object
• Select Insert Object Excel Chart

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PowerPoint EGR 120 Introduction to
Engineering

• Inserting Excel tables and charts using Insert
  Object (continued)
• Note that Excel inserts a sample column chart
  (Chart1 tab) with some sample data (Sheet1 tab).

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PowerPoint EGR 120 Introduction to
Engineering

• Inserting Excel tables and charts using Insert
  Object (continued)
• Modify the data in the table (example shown
  below).

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PowerPoint EGR 120 Introduction to
Engineering

• Inserting Excel tables and charts using Insert
  Object (continued)
• Remove any unneeded series using Design Select
  Data.
• Modify any necessary series to use the correct x
  and y values.

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PowerPoint EGR 120 Introduction to
Engineering

• Inserting Excel tables and charts using Insert
  Object (continued)
• Chart formatting adjusted and text box added.

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PowerPoint EGR 120 Introduction to
Engineering

• Method 2) Inserting Excel tables using the
  clipboard
• Open Microsoft Excel and create the desired table
  and chart.

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PowerPoint EGR 120 Introduction to
Engineering

• Inserting Excel tables using the clipboard
  (continued)
• Use the clipboard (COPY and PASTE) to copy the
  table/chart into PowerPoint

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PowerPoint EGR 120 Introduction to
Engineering

• Inserting Excel tables using the clipboard
  (continued)
• The imbedded chart is an active object.
  Right-click on the object and select Edit- Data
  to launch Excel and open the related file to edit
  the table and/or chart.

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PowerPoint EGR 120 Introduction to
Engineering

• Numbering Slides
• It is often useful to number slides. For
  example, a student in class might say I have a
  question on slide 13.
• To number slides
• Select Insert - Slide Number
• Check the box next to Slide number in the window
  shown below.
• Select Apply to All

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PowerPoint EGR 120 Introduction to
Engineering

• Re-ordering Slides
• Slides can be dragged to new locations using two
  methods
• Select View Slide Sorter and then drag the
  slide to the desired location. Select View
  Normal to return to viewing a single slide.

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PowerPoint EGR 120 Introduction to
Engineering

• Re-ordering Slides (continued)
• Slides can be dragged to new locations using two
  methods
• Drag the slide to the desired location on the
  left side of the screen under the Slide tab.

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PowerPoint EGR 120 Introduction to
Engineering

• Animations
• Various animations can be added to objects on
  slides, including
• Entrance and exit effects
• Emphasis effects
• Sounds
• Motion
• Care should be taken when using these effects to
  make sure that they enhance the presentation
  rather than annoy the audience.
• Some useful times to include animations include
• Asking the audience a question and pausing before
  the answer is revealed.
• Showing bullet points one at a time to keep the
  audience from reading ahead.
• Animating the motion of a part or device
• Emphasizing a point.

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PowerPoint EGR 120 Introduction to
Engineering

• Animations Example Displaying the answer to a
  question (after a pause).
• Click on the text box or object to be animated.
• Select Custom Animation
• The Custom Animation window should appear on the
  right.

Custom Animation Window
Select text box or object to be animated
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PowerPoint EGR 120 Introduction to
Engineering

• Animations Example Displaying the answer to a
  question (continued).
• Select Add Effect in the Custom Animation window.
• Select Entrance
• Select Fly In

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PowerPoint EGR 120 Introduction to
Engineering

• Animations (continued)
• Adjust options for the effect such as Direction
  and Speed.
• Select Play to see how the effect works.

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PowerPoint EGR 120 Introduction to
Engineering

• Animations Example Displaying bulleted items
  one at a time.
• Select the text box with bulleted items.
• Select the Animations ribbon
• Select the arrow next to No Animation
• Select Fly In By 1st Level Paragraphs

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PowerPoint EGR 120 Introduction to
Engineering

• Animations Example Displaying bulleted items
  one at a time (continued).
• Select the down arrow next to the animation just
  created to expand it.
• Now you can see the animation for each bulleted
  item.

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PowerPoint EGR 120 Introduction to
Engineering

• Animations Example Displaying bulleted items
  one at a time (continued).
• Lets remove the animations from the text box and
  the title for the bulleted items so that only the
  bulleted items are animated.
• Click on the animation to be removed.
• Select the arrow that appears to the right of the
  item.
• Select Remove.
• Also highlight the 4 remaining animations and
  change Direction to From Right.

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PowerPoint EGR 120 Introduction to
Engineering
Animations Example Displaying bulleted items
one at a time (continued). The final result is
shown below. Select the Play button at the bottom
of the Custom Animation window to test the effect.
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PowerPoint EGR 120 Introduction to
Engineering

• Playing the Slideshow
• A slideshow can be started in different ways,
  including
• Select Slideshow From Beginning
• Select the Slideshow Icon near the bottom right
  of the screen.

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PowerPoint EGR 120 Introduction to
Engineering

• Playing a continuous slideshow
• Suppose that you wanted to run a slideshow at a
  trade show displaying your companys products.
  You would probably want to
• Let slides advance automatically rather than on a
  mouse click or key stroke.
• Let the slide show repeat (loop continuously).
• Advancing slides automatically
• Change Advance Slide from On Mouse Click to
  Automatically and enter the desired time (4
  seconds entered below). Select Apply To All.

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PowerPoint EGR 120 Introduction to
Engineering

• Looping a Slideshow Continuously
• Select Slide Show Set Up Slide Show
• Check the box Loop continuously until Esc