Creating Effective Poster Presentations Using PowerPoint - PowerPoint PPT Presentation

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Title:

Creating Effective Poster Presentations Using PowerPoint

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Align borders of the elements in one column ... Light backgrounds work well with dark photos & graphic ... Intense colors are only good as borders or emphasis ... – PowerPoint PPT presentation

Number of Views:112
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Slides: 21
Provided by: Hel57
Learn more at: http://meded.ucsd.edu
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Title: Creating Effective Poster Presentations Using PowerPoint


1
Creating Effective Poster Presentations Using
PowerPoint
  • Helene Hoffman, PhD
  • Assistant Dean for Educational Computing
  • Adjunct Professor of Medicine
  • UCSD School of Medicine

2
Goals of An Effective Poster
  • Communicates visually
  • Serves as an illustrated abstract
  • Aesthetically pleasing
  • Attracts holds attention
  • Makes it easy for readers
  • Initiates discussion
  • Is concise organized
  • Focuses on a single clear message
  • Successfully presents scientific / technical
    information
  • Is not a journal article
  • Stands alone if /when youre not there

3
Know Poster Session Rules
  • Size of poster 3 x 5 (light weight paper, no
    mounting)
  • Display environment Assigned board tape poster
    onto boards
  • Length of poster session 2 hours (6-8 PM on
    November 15)
  • When is set-up time? 330- 545 PM (Buffet opens
    515 PM)
  • Need for author to stay with poster YES
  • Other AV materials or computer allowed YES

4
Old Fashioned Approach Multiple Pages Mounted
on Single Poster Board
Pages mounted on poster board
Page matted with contrasting color, then mounted
on poster board
5
Modern Approach Single Panel in PowerPoint
6
Construction
  • Plan
  • Page Set-Up
  • Title, Author Institutional Affiliation
  • Body Text Graphic Elements
  • Rough Layout
  • Refinement
  • Color Scheme

7
Plan Before you Begin
  • Draft /edit text portions in word processing
    program
  • Use plain language
  • Pare down blocks of text ? 10 sentences
  • Create subheadings
  • Use phrases bulleted lists
  • Save text font for poster (e.g., Arial 14)
  • Collect images, graphs, etc.
  • Create a storyboard
  • Think in terms of columns
  • Organize elements
  • top ? bottom
  • left ? right

3 x 5
8
Set-Up Single PPT Slide
  • PowerPoint limitations
  • Custom page sizes up to 56 x 56
  • Posters gt 56 x 56 must be constructed at 50 of
    final size
  • To create a poster 5 x 3 (60 x 36)
  • Open File gt New Presentation
  • Open File gt Page Set Up
  • Slide Sized for Custom
  • Width 30 and Height 18
  • Orientation (Slide) Landscape
  • Click OK
  • Format gt Slide Layout gt Title only
  • Note You may get message current page exceeds
    printable area of paper in printer. Say OK
    ignore warning. You will not be printing full
    size on your desktop printer

9
Title, Author Affiliation
  • Title
  • Click in Title Placeholder type (or cut /
    paste) Title
  • Title font size 40-50 pts (80-100 _at_ full scale)
  • Practice Poster Title Arial Black size 46
  • Author / Affiliation
  • Click in Title Placeholder
  • Type (or cut paste) authors / institutional
    affiliation
  • Select text change font smaller than Title
  • Practice Poster Authors Arial size 28 bold
  • Practice Poster Institution Arial size 21 bold
  • Note You can usually expand the width of the
    Title text box if you are not going to add a logo.

10
Insert gt Text Boxes
  • Create text box
  • Insert menu -gt select text box
  • Use text box icon (I-bar)
  • Add text
  • Either cut/paste text from document
  • Or type text directly into Text Box
  • Position edit text
  • View one text box only
  • Use ?100 magnification in the Zoom Tool
  • View entire poster
  • Use the fit option in the Zoom Tool
  • Select text change font
  • Practice Poster text Arial size 14

11
Ensure Text is Readable
  • Try a typeface family
  • e.g., Arial Black, Arial, Arial Narrow
  • For emphasis
  • Use bold, italics, or color
  • Take care with underline, it now denotes a link
  • Avoid script fonts ALL CAPS

12
Insert gt Images
  • Add picture
  • Insert menu -gt select picture -gt select from
    file
  • Browse to find picture and click insert
  • Use PowerPoint image manipulation tools
  • Reposition
  • Resize
  • Rotate
  • Crop
  • Use images ? 300 dpi
  • Be careful with images from internet or captured
    from screen
  • If needed, add a grey or black border (matting)

13
Be Visual Maintain Balance
  • Keep text neat uncluttered
  • Limit text to 1000 words text boxes 11-15
    words wide
  • Left justify to make it easier to read
  • Use line spacing paragraph spacing to balance
    text
  • Consider proportions
  • 40 - 50 text
  • ? 30 - 40 graphics
  • ? 20 white space
  • Balance margins white space
  • Sides top margins 1.5 - 2
  • Bottom margin slightly bigger gt good visual base
  • Avoid crowding content

14
Refine Text Layout
  • Edit text pare down large text blocks
  • Justify text
  • Standardize column width
  • Create section headers ( subheaders)
  • Align borders of the elements in one column
  • Group column elements
  • Distribute columns across page
  • Add logo footer (if necessary)
  • If it doesnt help tell the story, dont use it!

15
Add Color
  • Format gt Slide Background
  • Select color
  • Keep contrast high between text background
  • Complement poster content images
  • Light backgrounds work well with dark photos
    graphic
  • Dark backgrounds for light photos graphics
  • Create section headers
  • Insert gt Text Box
  • Format AutoShape gt Colors Lines
  • Try a semi-transparent layer under text
  • Add AutoShape change color /transparency using
    Format AutoShape
  • Move shape behind Text using Draw gt Order gt Send
    to Back

16
Color Scheme
  • Stick to a theme of 2-3 colors, no more
  • Avoid stark white background
  • Intense colors are only good as borders or
    emphasis
  • Fluorescent lighting may intensify / alter bright
    colors
  • If you select an image as background
  • Use subtle image or text wont be readable
  • Add semi-transparent layer between image text
  • See method on previous slide

17
Wrap Up
  • Quality control
  • Printing

18
Ensure Quality Control
  • Print a small version for feedback
  • Use the Scale to Fit option in your printing
    dialog box
  • If you cant read on 8.5 x 11 page, the text is
    probably too small
  • Have a colleague proof all aspects of poster
  • Make corrections or additions
  • Redo areas that are unclear
  • Edit ruthlessly
  • Typically too much text on posters
  • Sentences gt phrases or lists
  • If it is not relevant to your message, remove it!
  • Save back-up your work

19
Printing
  • Use professional large format printing service
  • UCSD IMPRINTS (x 4-3020) or KINKOS (858-459-
    3043)
  • Expect 48 hr turnaround
  • Ask if print proof is possible
  • Specify final dimensions of poster
  • For example, size 60 x 36
  • If working 1/2 scale, reiterate the poster to be
    printed at 2x the page size
  • Price depends on options
  • Paper stock
  • Size
  • Lamination
  • Mounting
  • Note A Color print (not laminated) 5.75 - 9.75
    / ft2

20
Questions
  • Helene Hoffman
  • Office of Educational Computing
  • 265 Medical Teaching Facility
  • 858.534.5506
  • hhoffman_at_ucsd.edu
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