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Title: My synopsis


1
My synopsis
2
Er. L. Siddiquee
  • M. Tech- (Power System Control) MHRM- Master of
    Human Resource Management PGDPM- Post Graduate
    Diploma in Personnel Management DBM- Diploma
    in Business Management DFSM Diploma in Fire
    Safety Management DHM Diploma in Hotel
    Management DCM Diploma in Communication
    Management
  • DTQM- Diploma in Total Quality Management

3
Hig. 35- Kalindipuram, ADA colony Allahabad,
211011 E-mail lsiddiqui_at_rediffmail.com cmeedu
cation.org Mobile No. 09235552165,
09839437732 Call 0532- 2266666
4
Present Profile
  • Director College of Management Engineering
    (CME) Allahabad
  • Coordinator-
  • JRN Rajasthan Vidyapeeth University
  • Bharathiar University
  • Jamia Hamdard University
  • Mahatma Gandhi Antarashtriya Hindi University
  • NIOS, MHRD, Govt. of India
  • MKCL Pune
  • National Co-ordinator ISTD New Delhi

5
Professional Membership
  • Institution of Engineers (IEI) Kolkata
  • Institution of Electronics Telecommunication
    Engineers, (IETE) New Delhi
  • All India Managment Association, (AIMA) New Delhi
  • Indian Institute of Industrial Engineering,
    (IIIE) Navi Mumbai
  • Indian Technical Education Society (ITES) Mumbai
  • Aeronautical Society of India(AeSI) New Delhi
  • Indian Society for Training Development (ISTD)
    New Delhi
  • Indian Society for Technical Education (ISTE) New
    Delhi
  • Computer Society of India (CSI) Mumbai

6
Publication
  • Articles published in
  • Hindustan English News Paper
  • Northern India Patrika
  • IHT News Letter
  • Journal

7
TIME MANAGEMENT
8
Time Management
  • The Art of getting things done
  • Economic Press 1971

9
Concept Definition
  • Time Management is a set of skill, tool and
    system working together to help one more value
    out of time with the aim of improving the quality
    of life.

10
One question for you
  • Think! Which particular one work you are not
    doing presently. And if you do regularly then it
    can influence a positive effect on your personal
    service life

11
Time Management means to do the First Thing
First
12
Some Facts
  • More than 50 workers dont schedule their daily
    activities.
  • The Competitive Advantage Feb 1996
  • The average adult spends 16 hours a year
    searching for misplaced key.
  • Reader Digest Sept. 1998
  • according to an internal survey of executives
    being disorganized waste at least one hour a day

13
Prof Peter F. Drucker and his associates have
given us the following statistical table study it
care fully. Try to improve your TIME MANAGEMENT
Year Month Activities 20 00 We are
SLEEPING 17 06 We spend on our Jobs,
Business or Profession 17 06 We spend on
education family life and social
activities. 06 09 We spend on sickness
traveling daily transport 03 00 We spend
in eating drinking
14
Year Month Activities 02 06 We spend in
bathroom, toilet, wake up etc. 00 09 We
wait for food on dining tables 02 00 They
are just lost in eternity. 7000 They are
unable to be accounted for
15
Time Management
  • Part 1
  • Views of four generation

16
Revolution
  • Green Revolution
  • Industrial Revolution
  • Information Technology Revolution
  • Wellness Revolution

All Revolution concerned with social
Individual Development
17
Four Generation of Time Management
  • 1st Generation
  • - Note
  • - Check List
  • Produces pressure on Time Energy and tries
    to face them.

18
2nd Generation
  • This generation can be traced as a year of -
    Calendar - Appointment book Future work and time
    would be spend by seeing the calendar and dates.

19
3rd Generation
  • This generation focuses on goal setting -
    Specific goal - Mid term goal - Short term
    goal 1. This generation emphasis's on the value
    of life and produces pressure on time and
    energy in achieving the goal. 2. The concept of
    daily plan is also included. 3. It means, to get
    the mission of your life you must have some
    clear cut or specific goals.

20
Demerit of 3rd Generation
  • Since it focuses on efficiency Therefore
  • It does not help in developing a good
    relationship or human needs and one can not enjoy
    in their daily life.
  • The people become disinterested to manage their
    time.
  • They start to through the water from tub
    including the child.
  • They dont take care about the important thing or
    they can't differentiate between the important
    thing important thing .
  • And finally they return to the technique of fist
    and
  • second generation.

21
4th Generation
  • This generation has considered that the word time
    management is wrong
  • It is not a challenge to manage the time
  • Its a challenge to manage ourselves with time
  • Satisfaction is the outcomes of aspectation and
    achievement
  • The fourth generation doesn't focuses on
    materials and time.

22
Focus of 4th Generation
  • It focuses on
  • Making relation ship
  • To make deep relationship
  • Result oriented task
  • To balance the P/PC activities.

23
Time Management
  • Part 2
  • Principle of Time Management

24
How much time you have?
  • How can you say that you have no time while all
    those people namely Helen killer, Louis pacheur.
    Michael Anzelo, Mother Teresa, Leonardo Da Vinci,
    Thomas Jefferson Had the same time H. Jackson
    Brown.
  • There are 24 Hrs in a Day
  • Sleeping Bathing 8 Hrs.
  • Eating 2 Hrs.
  • 10 Hrs.

25
Remaining Time - 14 Hrs 58 Time is
Controllable 42 Time is Uncontrollable if our
age is 100 Yrs. Total days of our life
36500 days spent------ remaing days ----- if you
want to do some task or want to be some special
person. Try to learn for using your valuable time
26
How Valuable Your Time is
  • Time is money but it is not fully correct time
    is possible money if you utilize your time then
    you can earn money if you misuse your time then
    you are losing the chance of your possible money
    do you know? What is the value of your time what
    is the value of your hour?
  • Your value of one hour your income/ working
    hrs.
  • 10,000/248
  • 50 Rs.
  • If you are wasting you 1 hour you are loosing of
    Rs.50/per day.
  • In one year 365501825000.
  • you are loosing.

27
If you are wasting 2 hour you are loosing
Rs.100 in one year 36510036,500. by using the
above formula you can use or your can decide how
to use your time effectively.
28
Ten principle of Time Management
  1. Set your goals objectives.
  2. Do most Important work first/ First Thing First.
  3. Multi tasking (do more than one work at a time)
  4. Delegate the work.
  5. Know the PARETO 20/80 rule.
  6. Take the benefit of Parkinsons law.
  7. Use your prime time.
  8. Manage your self.
  9. Make schedule of your work/ Make Time - Table.
  10. Work, Work, Work..Engage your self in work.

29
1 SET YOUR GOALS
  • General goal I will work more I will improve my
    skill. I will increase by ability. Specific
    goal I will do 8 hrs work daily I will earn Rs.
    20,000 this month.

30
If a person wants to earn. 10,000Rs.if he sell
the product earn profit Rs. 50/- then number of
product10,000/50200 he will have to sell 200
product it he works.25 days in a month then he
will have to sell 8 product every day he can
not make any excuse. Money goals is just like a
one day cricket match after one team made score
the other team will have to follow the score for
win and that team will decide the required run
per over.
31
2 - DO MOST IMPORTANT THINGS FIRST
  • A fool do the work in the last minute while a
    wise man do the same work at once both do the
    same work. The only difference is TIME.
  • The second principle of Time Management is Do
    First Thing first.
  • we do our task as per daily routine but we spent
    lot of time in our unimportant task.
  • A wise man should be very much careful.
  • Success can be achieved by performing the
    Important task only.
  • A story of Musician lady Violin Learning, she
    doesnt get time to practice. But for her the
    practice was important.

32
SETTING DAILY GOALS THE TO DO LIST
  • A well known story of Charles Schwab.
  • When he was president of Bethlehem steel in the
    United states.
  • He called in Ivy Lee a consultant and said show
    me a way to get more things done will my time and
    I will pay you any fee within reason.
  • Fine lee replied. I will give you some thing in
    20 minutes that will step up your output at least
    50 percent.
  • Lee hand Schwab a Blank piece of paper and said
    write down the six important task that you have
    to do tomorrow and number them in order of their
    importance.

33
Now put the paper in your pocket and the first
thing tomorrow morning look at item one and start
working on it until you finished then do item two
and so on. - Do this until quitting time and
dont be concerned if you have finish it only one
or two. - Then on tomorrow list put the important
task on the list until you have your six
important task one your list each day. - Do this
every working day. If a task is on your list for
more then a week for get it you are only playing
games. - This way you will always be working on
the most important ones first.
34
- Then lee said Try this system every working
day. After you have convinced yourself of the
value of the system. Try it as long as you wish
and then send me a cheque for what you think its
worth. Several week later Schwab sent lee a
cheque for 25000 with a note proclaiming the
address more profitable he had ever
followed. This concept helped Schwab to earn
100 million and to turn Bethlehem steel into one
of the biggest independent steel producer in the
world.
35
3 Multitasking (Doing work more than two or
more at a time)
  • A normal person do one work at a time while a
    successful person do many work at one time.
  • Ruler of Mysore -
  • Does three no. of work
  • Watching the play
  • Writing a letter
  • Discussion
  • Mahatma Gandhi
  • Traveling and
  • Sleeping
  • Napoleon
  • Going for a war (visiting)
  • Writing letter

36
Multitasking (Doing work more then two or more at
a time)
  • Thomas Edison
  • Traveling by Train
  • Experimenting
  • Bill Gates
  • Traveling
  • Telephone Calles
  • Salesman Life- 45 time spent on Traveling.
    Hence during the period of Traveling. He can do
    the following work.

37
Multitasking (Doing work more then two or more at
a time)
  • Reading Books
  • Listening Tapes
  • Mobiles
  • For Us
  • Taking Dinner
  • Watching TV News
  • Lunch Meeting

38
4 - DELEGATION
  • All work can not be performed by an individual.
  • One who like to do all work/ task He/She will
    never be success.
  • Every person need to do Important. Things first
    but up to certain extent beyond limit it is not
    advisable.
  • It is very difficult to faith on others potential
    ability and intelligence.
  • But even though some work should be delegated.

39
ART OF DELEGATION
  • To know and understand
  • Which work to be delegated.
  • To whom to be delegated
  • Do most Important and secret by do your own and
    routine work can be given to others.

40
5 - PARETO RULE 20/80
  • Only to be busy is not enough the question is in
    which work your are busy.
  • According to this Rule
  • Your 20 priority gives 80 result.
  • Investment of 20 time will give 80 result.
  • Invest your time energy and money as per your
    priorities.
  • Actually this rule make us very careful to set
    your goal and priorities.
  • If you think that you are working hard and not
    getting the result then follow Rule.

41
6. It is not so important how can you work
hard but the important is how smartly you
work. 7. You have to trace how you are
spending your time and every in pursuit of
goal.
42
SETTING PRIORITIES THE 80/20 RULE
High Priority Medium Priority Low Priority
(A) Must do (B) Should do (C) Nice to do
1 1 1
2 2 2
3 3 3
4 4 4
5 5 5
6 6 6
43
6 -Parkinsons Law
  • There is a bad News for you, what is that, the
    time is flying but the Good News is that, you are
    the pilot.
  • -Michal Althuslar
  • Work expands or shrinks according to time
    availability.
  • If we plan more work in less time the work will
    be finished in the same time frame.
  • If we plan less work in the same time the time
    will shrink and we could be able to do less work.

44
Therefore follow the Parkinson's law-
  • If goal is high achievement will be higher.
  • e.g. in one day cricked the one team follow the
    other team score. If it is 430 or 275 in the
    limited over of 50. the other team tries of
    follow the same score and reaches and wins. The
    team will make either 431 or 276to win.
  • Similarly when we plan to go for summer vacation
    holydays we finish our job before the Journey.
  • Hence nature of work is also related with time
    shrinks or expansion.
  • Some how it is also depends upon our aptitude. If
    we like the work we finish it within no time but
    if we dont like it becomes delay.

45
7 Do your work in your Prime Time
  • Dont leave the important task unfinished.
  • Gete
  • As we know television prime time-
  • 800 am to 1000 pm
  • More advertisement
  • Advertisement rate is high

46
2. Similarly in 24 hours of a day there are few
hours in which you feel very energetic,
comfortable enthusiastic that is called your
prime time. Therefore do most hard work in your
prime time. 3. Every person has their own prime
time in 24 hours of by may be Morning,
Afternoon or Night . You should select the prime
time for doing the hard work/ most important
work.
47
8 Self Management
  • A person who dares to spend one hour he cannot
    understand the value of his life.
  • Charles Darvin
  • Mismanagement may produce problems.
  • We simply waste our time knowingly.
  • We have faults within our selves therefore we
    have to manage our self.
  • The example of mis management is loss of file.
  • Normally people loose their 30 minutes in file
    searching.
  • Due to laziness we can not keep the file at the
    right place.

48
Self Management
  • But when needed we become mad.
  • The another face of mis management is to become
    sick.
  • Our life style Imbalanced food lack of sleep ,
    worries, tension and bad habit invites us for
    sickness.
  • If we want to save our time we have to take care
    of PC/Production Capability.
  • The another face of mis management is to consume
    less or more food.

49
Self Management
  • If we consume more food we become lazy. It
    reduces our concentration and energy and we do
    not work properly.
  • If we take less food we become sick and suffer
    from headache and in future we may become
    mentally harassed.
  • And we can not work with full concentration
    full of energy.
  • Another condition of Mis management is
    unimportant discussion.
  • Direct discussion.
  • Indirect discussion (on telephone)

50
If we have the point we can discussion on
telephone point wise. - But when we talk on
telephone we forget the important points. The
another condition of mismanagement is- - To meet
a person without appointment. - May be wanting
wasting the time Remember 1. If your daily
routine is managed your life can be managed. 2.
If your life is managed you can manager your
time successfully.
51
9 Time Table/ Schedule
  • We are talking of time even though we misuse.
  • -Wilian Pen
  • You make budget to save your money.
  • Similary you make the Time Table to save you
    time.
  • Two types of time table.
  • Complete time 24 hours
  • Abridged Time Table Business hour/ Working hour

52
Full/ Complete Time Table
  • 8 hours Sleep Bath.
  • 2 hours Breakfast Lunch
  • 2 hours T.V. Serial, T.V. News, News paper,
    Magazine, book.
  • 1 hours Office to fro Traveling.
  • 1 hours Social Life
  • 2 hours Family Life
  • 8 hours Working hour, Service or Business.

53
Abridge Time Table
  • Daily 8 hours work
  • 900 to 100 pm
  • 200 to 600 pm
  • If work load increases then
  • 900 to 100
  • 200 to 700 pm or 800 pm
  • Complete time table makes successful in every
    direction but short time table make us successful
    in either one direction of either working/
    business.

54
10 Do Engage Your Self in Work
  • On desert we can not make foot impression by
    sitting only.
  • A proverb
  • Even making a good plan or selling your good you
    may not be successful.
  • Karma is only magical element which will bring
    success for you.
  • We know we do not achieve any thing without
    success although we pretend we pretend our mood.
  • If we are pretending of mood it means we are lazy
    by our nature.

55
We must know the way of success is very tough/
turf and full of problem. - So that we should
have control one our mind we will have to
determine our goal/ desire. - We will have to
proceed continuously. - A successful person is
not slave of his mood but he is the master of
his mood. - Therefore never take advice from you
mood. - Dont work according to your mind but
work according to your plan goal. - George
Bernard Shaw said whatever I mood will be, I
will write 5 page every day. - If you want to
cut the plant of you success. You reap the
seeds.
56
How can you imagine about the grain field
without seeding. - Work Success More work
more Success - Work, work, work until you reach
your goal.
57
Blue print of Society
  1. Genetic determinism
  2. Psychic determinism
  3. Environmental determinism

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58
Proactivity Model
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59
Time Management
Part 3 Time Management Matrix
60
Time Management Matrix
  • Most Essential
  • I
  • Activities
  • Problem, Crisys
  • Urgent problems
  • Time Bounded Project
  • Not Most Essential
  • II
  • Activities
  • Remedies
  • PC Activities
  • Making relation
  • Tracing New opportunities
  • Making Plan
  • Entertainment

Most Important
Most Important
61
Time Management Matrix
  • III
  • Activities
  • Restrictions
  • Telephone calls
  • Letter, e-mail
  • Reports, Meeting
  • Related any Pressure type activities
  • IV
  • Activities
  • Useless work
  • Busy work
  • Letters calls
  • Time wasting people
  • Entertaining activities

Important
Important
62
Time Management Matrix
  • Not Most Essential
  • II
  • Activities
  • Remedies
  • PC Activities
  • Making relation
  • Tracing New opportunities
  • Making Plan
  • Entertainment
  • Most Essential
  • I
  • Activities
  • Problem, Crisis
  • Urgent problems
  • Time Bounded Project

Most Important
  • III
  • Activities
  • Restrictions
  • Telephone calls
  • Letter, e-mail
  • Reports, Meeting
  • Related any Pressure type activities
  • IV
  • Activities
  • Useless work
  • Busy work
  • Letters calls
  • Time wasting people
  • Entertaining activities

Important
63
Most Essential Most Important
Do it now take care immediately
  • Telephone Call - We pick up the phone when its
    rings
  • It gives pressure
  • It is very close to us.
  • we need to react instantaneously

64
Not Essential but most important-
  • We require proactivity
  • Always a problem solver
  • Means- problem and crisis managements.
  • And he becomes the producer of that
  • When your focus on 1st quadrant it become more
    bigger and consequently their 90 time spend in
    1st quadrant and 10 time in the 4th quadrant.
  • They are unable to give time in QII and QIII.

65
1st Result Tension/ Stress Burnout / Fatigue Crisis Management Always putting the fire. 2nd
3rd 4th
66
1. Some people spend their life in QIII and they
feel that they are in QI. 2. The person who spend
their life on QIII and QIV they are basically
irresponsible.
1st 2nd
3rd Result Short range focus Crisis management Prestige- Temporary charactes like chameleon Consider less importance to goals plans Unstable or paralyzed relation ship. 4th
67
3. Effective people keep them selves out
from the Quadrant III IV. 4. they spend more
time in quadrant II and lessen the time in
Quadrant I
1st 2nd
3rd Result Total irresponsible Throw away from the service Depends upon other people or Institution for basic things. 3rd Result Total irresponsible Throw away from the service Depends upon other people or Institution for basic things.
4th
68
5. II Quadrant is the heart of personal
management.
  • 6. II Quadrant

Development Making Relation Ship
Writing personal mission
Statement Long term plan and to follow
Solution to the problem and preparation
69
Result Vision, Attitude Balance of P / PC Discipline Control Minimum Problem Situation
1st
70
Peter Drucker
  • Effective people do not have an attitude of
    problem solving they have an attitude of looking
    opportunities and take the benefit.

71
Answer of question asked to you
  • I hope, you have got the answer, that by living
    in quadrant two we can manage the first quadrant
    and by increasing the p/ pc activity. We can
    improve our own productivity. Hence quadrant two
    activities can influence on our personal and
    service life.

72
Part 4 TIME MANAGEMENT TECHNIQUE TO GETTING
YOUR SELF ORGANISED.
Time Management
73
Getting your Self Organized
  • Organization is the key to moving forward in
    life or in business.
  • Disorganized people are inefficient, because they
    have to expand extra time and efforts.

74
1. CARRY A POCKET TO DO LIST AND A PEN AT ALL
TIMES
  • Write down thoughts and ideas as they occur.
  • Just as a computer random access memory is erased
    when the power goes out.
  • Our brain lose track of thought, ideas plans and
    task as we tire or take on too much new
    information.
  • Carry a pen and a pad so that you can jot
    reminder notes, ideas and priority items as you
    think of them.

75
2. WRITE DOWN THOUGHTS AND IDEAS AS SOON AS THEY
OCCUR.
  • The key to superior achievement is not having
    ideas but implementing them.

76
3. CREATE FILING SYSTEM FOR EVERY ASPECT OF YOUR
LIFE
  • To be truly well organized you have to create a
    specifies place for all information and idea.
  • Well organized full system.
  • The advantage of such a system is that you can
    quickly retrieve the papers.

77
4. DON,T BE A PACK-RAT
  • Clutter is the enemy of efficiency
  • To reduce clutter periodically purge your file
    cabinet hard disk drive and book shelters of old
    materials you no longer need.
  • Throw it out the paper which of no use.

78
5. Keep a calendar of appointment and deadlines.
  • Post to do list on wall, will be always visible.
  • Out of sight out of mind.
  • Keep a visual organizer.

79
6. Cork a wall
  • Bulletin Board are another tools that help you
    stay organized by pulling task papers memos list
    , business cards, project schedules ,policies,
    procedure and other priority item in constant
    view.

80
7. Keep a clean desk
  • Desk surface can be used for your current project
    and concentrate on it.
  • If the more paper will be there you will get
    distracted.

81
8. Put things in same place every time.
  • Keep each item in the same place at the time,
  • Because it is said earlier that-
  • The average adults spend 16 hours a year
    searching for lost key.
  • Keep a master list of common items and their
    location as a memory card.

82
9 -A. Keep things to their appropriate space.
  • Clutter is the enemy of organization and
    productivity.
  • Clutter occurs when the material equipment and
    tools for one task or area spell out into another
    area.

83
9-B. Stop to take pulse.
  • Dedicate one day in a week for doing nothing but
    relaxing at home.

84
9-C. Organize store and retrieve critical data
  • The computer gives us an enormous advantage in
    managing information assets.
  • Irrelevant information is great time waster.
  • File your information's in computer and retrieve
    when you need.

85
9-D. Organize your paper overhead.
  • Keep important document in a safe deposit box,
    like mortgage. document real estate deeds birth
    and marriage certificate citizenship paper and
    military service record.
  • Create an active file like urgent bill, receipt
    of paid bill, bank statement cancelled cheque
    Income tax working paper record of charitable
    trust.
  • Keep a personal data file including employment
    record.
  • Such as insurance policy family health records ,
    social security information.

86
  • Home maintenance note books.
  • Appliance manual and warranties.
  • Contractor receipt and warranties.
  • Keep a office notebook with copies of computer
    and office equipment manual receipt ,warranties
    or leases.

87
9-E. Practice the magic of saying No
  • Say no thanks when asked-
  • Would you like to participate in our committee
    meeting ?
  • Simply reply No thanks.
  • Give a reason to say No.
  • Request refusal.
  • Walk away.
  • Change the subject.
  • Give them a cold shoulder say politely, no thank
    you and hang up the phone.

88
9-F. Achieve balance
  • A key to achieving balance with in a limited
    amount of time is to focus on what ever you are
    doing at the moment.
  • When you do tackle problem at work at home try
    to find long term solutions rather than quick
    fixes and patches.

89
Time Management
  • Part 5
  • Time Management for Entrepreneur

90
WEEKLY PLANNER
  • Time Sun Mon Tue Wed Thu Fri Sat
  • Morning
  • 830
  • 900
  • 930
  • 1000
  • 1030
  • 1100
  • 1130
  • 1200
  • 1230
  • 100
  • 130
  • 200

91
Create a daily planner/ scheduler for your self
that include all your task for each day and every
meeting
  • Time Sun Mon Tue Wed Thu Fri Sat
  • 230
  • 300
  • 330
  • 400
  • 430
  • 500
  • Evening
  • Result- Time study record will help you about
    time usages and make adjustment.

92
Questionnaire
  • Write Answer to the following Questions-
  • How did I waste my time? What can I do to prevent
    or reduce waste time in the future?
  • How did I waste other peoples time? Whose time
    did I waste? How can I prevent this from
    beginning?
  • What activities am I now performing that can be
    reduced, estimated or given to some and else to
    do?
  • What did other people do that wasted my time? Can
    any thing be done to reduce or eliminate future
    occurrence? If so what?

93
Questionnaire
  • What did I do that was urgent but unimportant?
  • What did I do that was important in light of my
    goals?
  • Am I spending my time pursuing those things that
    are important to me? If not why not? If so how?

94
Organize your work Place
  • Desk organization
  • Get a large waste paper bin
  • Take every thing off the top of the desk and
    empty all the drawers record every items that is
    no longer of any use.
  • Make a list of all remaining items that were in
    or on your desk and rank them in order of
    importance, when you consider each item, ask
    yourself whats the worst thing that will happen
    if I throw this away? If the answer isnt very
    bad throw away the items and take it off the
    list.

95
Desk organization
  • Critically view all the non-discarded items and
    put only the most essential one in your desk
    articles that you dont need unmediated access to
    should. To should be stored some where else such
    as in a filing cabinet or book care.
  • Make a filing system in the deep drawer with
    files well leveled and organized for quick and
    Cary access periodically all of your desk file
    and keep only the current essential ones in your
    desk. Some 40 of all files over a year old are
    never referred to.

96
Desk organization
  • To use the input output principle for
    processing information get two large stocking
    file baskets one to store incoming work and one
    for storing work you have processed and are ready
    to send on.
  • Pending items of low priority or needing later
    attention may be filled in the desk drawer as
    long as the drawer are regularly monitored.

97
Time Inventory Statement
  • Work Activities Estimated Actual
    Variance Percentage
  • Weekly Weekly of Weekly
  • Time Time Time
  • Commuting to
  • from work e.g. 8 hrs 9hrs 1
    hrs 5.4
  • Meeting - - - -
  • Telephone
  • calla - - - -
  • Reading - - - -
  • Paper work
  • correspondence - - - -
  • Assisting
  • colleagues - - - -

98
Time Inventory Statement
  • Work Activities Estimated Actual
    Variance Percentage
  • Delegating work - - - -
  • Troubleshooting - - - -
  • Drop- in visitors - - - -
  • Seeing the boss - - - -
  • Travelling - - - -
  • Calling on
  • customers - - - -
  • Lunch coffee
  • breaks - - - -
  • Miscellaneous - - - -
  • Sub Total - - - -

99
Personal Activities
  • Estimated Actual
    Variance Percentage
  • Weekly Weekly of Weekly
  • Time Time Time
  • 15. Grooming - - - -
  • Personal care - - - -
  • Eating - - - -
  • Sleeping - - - -
  • Miscellaneous - - - -
  • Sub Total - - - -

100
Family Activities
  • Estimated Actual
    Variance Percentage
  • 19. Cooking - - - -
  • 20. Housework - - - -
  • 21. Washing Clothes - - - -
  • 22. Gardening - - - -
  • 23. Household
  • maintenance - - - -
  • 24. Grocery
  • shopping - - - -
  • 25. Other
  • shopping - - - -
  • 26. Paying bills - - - -

101
Family Activities
  • Estimated Actual
    Variance Percentage
  • 27. Childe care
  • Activities - - - -
  • Religious
  • Activities - - - -
  • 29. Family outings - - - -
  • 30. Family time - - - -
  • 31. Miscellaneous - - - -
  • Sub Total - - - -

102
Leisure Activities
  • Estimated Actual
    Variance Percentage
  • 32. Listening to
  • music - - - -
  • 33. Watching TV
  • videos - - - -
  • 34. Reading - - - -
  • 35. Hobbies - - - -
  • 36. Spectator sport
  • recreation - - - -
  • 37. Participant sports
  • 38. Travel - - - -
  • 39. Parties
  • socializing - - - -

103
Leisure Activities Other Activities
  • Estimated Actual
    Variance Percentage
  • 40. Miscellaneous - - - -
  • Other Activities
  • 41. Miscellaneous - - - -
  • Sub Total - - - -
  • Total - - - 100

104
Time Inventory Summary
  • Estimated Actual
    Variance Percentage
  • Weekly Weekly
    of Weekly
  • Time Time Time
  • Total work activities e.g. 45 50 -5 29.8
  • Total Personal activities - -
    - -
  • Total family activities - - - -
  • Total leisure activities - -
    - -
  • Total other activities - - - -
  • Total - - - 100

105
Use Technology to save time
  • Choose a computer PC or Laptop of suitable
    configuration.
  • Scanner- save time to transfer from hard copy
  • Photocopier.
  • Fax machine.
  • Modem for internet connection.
  • E-mail
  • Increase telephone productivity
  • Intercom
  • Caller telephone
  • Alarm and reminder in mobile
  • Electronic diary

106
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