P-Card

1
P-Card Fiscal Year End

• Fiscal Year End Issues
• Closing Dates
• Security Settings
• Posted Pending Adjustments
• Reconciling P-Card to STARS

2
Closing Dates for Fiscal Year End

• Agency defined preliminary reports are out on
  July 1.
• Bank Statement for June available from Wells
  Fargo on July 2.
• Statement dates June 2 thru July 1
• STARS closes at 7 p.m. June 30.
• Posted Pending (if needed) July 8.

3
Closing Dates for Fiscal Year End

• July 8 agencies will be allowed to post FYE
  correcting entries until 7 p.m.
• P-Card Wells Fargo payment
• If you have not already done so, post the Wells
  Fargo P-Card payment for June transactions, using
  a June effective date.

4
Administrative FYE functions

• Outstanding transactions
• Adding missing cardholders
• Posted Pending processing

5
Posted Pending FAQs

• What are the benefits of using the process?
• Should I use it all year or just at FYE?
• When will the adjustments go through?

6
Recommended Procedures

• Run the Potential Posted Pending report using
  the dates of the statement dates June 2-30.
• (July transactions do not need to be post
  pended.)
• Execute Posted Pending from the Admin Main menu.
• Run the Posted Pending report with same dates
  listed above.

7
Do I Run Posted Pend Adjustments?

• No - Posted Pending adjustments are automatic.
  When the transactions have been verified and
  fully approved, adjustments will automatically
  post to STARS.
• Adjustments will reverse original entries and
  make adjusting 27A, 27B, or 27C transactions. The
  final release date will be the effective date in
  STARS.

8
Reconciling P-Card to STARS
Use Wells Fargo statement dates
9
If there are transactions in the Not sent to
STARS column, execute the Posted Pending process
to send these to STARS
If there is a non-zero amount in the Total of the
Changes/Error column, look for batch errors in
STARS
10
Is my 2105 P-Card Liability at Zero?
11
What reports can I use?

• P-Card Reconciliation Report
• STARS Trial Balance DAFR8160
• IBIS query on 2105 or by TC Code

12
Making final Wells Fargo payment

• When you are ready to pay Wells Fargo
• Run Reconciliation Report using the Wells Fargo
  statement date range of June 2 - July 1.
• Re-run report using a date range of June 2 - June
  30.
• Re-run a third time for July 1. You may or may
  not have transactions that post on July 1. If you
  do, these will be entered with the next BFY date
  a July effective date.

13
Paying your June Wells Fargo statement

• Payment can be processed either in STARS or
  Payment Services. In STARS your invoice can be
  paid in one batch. For example
• Code one sequence for FY09 June transactions.
  June effective date BFY09
• Code one sequence for FY10 July transactions.
  July effective date BFY10

14
Paying Wells Fargo Using Payment Services

• If your payment needs to be split between years
  you will have to add each year as a separate
  invoice
• June portion must have effective date of June and
  BFY of 09
• July portion must have effective date of July and
  BFY of 10

15
Paying Wells Fargo

• Run two Reconciliation Reports
• One report for all the June transactions, date
  range June 2 30.
• One report for June purchases posted in July,
  date range July 1 (this portion will be paid in
  the next fiscal year.
• Bank statements will be available on July 2nd