A Statewide Lessons Learned System for the Kentucky Transportation Cabinet

1
A Statewide Lessons Learned System for the
Kentucky Transportation Cabinet

• Dr. Paul M. Goodrum, P.E.
• Mohammed F. Yasin

2
Research Objectives

• Establish a system that can retain wealth of
  knowledge that can be retained from project to
  project or from person to person
• Use knowledge base to improve project planning,
  cost, safety, and quality
• Impact best practices
• Facilitate implementation of a constructibility
  program for the cabinet

3
Lessons Learned Process
Lessons Learned Path process
4
Lessons Learned from Prior SystemS

• Most significant success factors
• Quality of lessons learned
• Quantity of lessons learned
• Diversity of lessons learned
• Availability of resources required to maintain
  and update the system

5
System designed

• Web based
• http//transportation.ky.gov/construction/construc
  tion.htm
• http//transportation.ky.gov/design/design.asp
• http//transportation.ky.gov/design/value/value.ht
  m
• Updatable
• Widely available
• No proprietary software required for user
• Designed for different parties to submit lessons
  learned, not just one person
• Accepts simultaneously both text and multimedia
  data from submitter

6
Lessons Learned Cycle
7
Gatekeeper

• Housed within the Cabinets Value Engineering
  Section
• Reviews each users entry and clarify if
  necessary
• Coordinate and consults with other Cabinet
  personnel regarding proposed solution (best
  practice)
• Edit users submission (remove slang, avoid
  acronyms, nonobvious technical terms)
• Remove duplicate submissions and complaints

8

• Moe Begins System Demonstration