HR Forum

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Welcome!

• HR Forum
• November 7, 2007
• Human Resource Services
• University of Florida

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Todays Agenda

• Holiday Closing
• December Leave Benefits
• Benefits Open Enrollment 2007 Next Steps
• GreenRide Carpool Program
• Retirement Plan Contribution Limits
• Optional Retirement Plan ? Florida Retirement
  System
• Policy Guidelines on Lactation
• Floridas Minimum Wage Increase
• Important Dates

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Holiday Closing

• The University of Florida will be closed on
  Monday, December 24, 2007.
• No classes will be held.
• Various outpatient health clinics will observe
  this holiday.
• Significant cost savings for the university.

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December Leave Benefits

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December Leave Benefits

• TEAMS December Leave Cash-Out
• Employees may cash out up to 16 hours of vacation
  leave in the pay period of November 16-29.
• Minimum balance of 40 hours of vacation leave
  required after end of pay period.
• Payment to be received in December 7 paycheck.
• The following instructional guide is available to
  assist with this process http//www.hr.ufl.edu/tr
  aining/myUFL/instructionguides/ReportingDecemberCa
  shout07.pdf

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December Leave Benefits

• Holiday Closing Period
• December 24 designated a holiday for 2007.
• Decision based on proximity to regular holiday
  closing period and savings to the university.
• Allows the university to be closed for a total of
  11 days, resulting in significant cost savings
  through energy consumption.

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December Leave Benefits

• Personal Leave Days
• Available for 12-month faculty and TEAMS
  employees.
• To be used during the period of December 26-31
  unless employees are designated as essential
  personnel by dean or directors working with
  appropriate vice president.
• Additional information available via DDD
• http//www.admin.ufl.edu/ddd/default.asp?doc13.5.
  2152.1

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December Leave Benefits

• Questions?

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Benefits Open Enrollment 2007Next Steps

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Open Enrollment Next Steps

• Review state confirmation statements carefully!!
• November 9th at 530 pm EST will be the
  deadline to make any corrections to changes that
  were made during OE
• Submit dependent documentation to People First
  for plans where youve added new dependents
  include your name and PFID on each document

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Open Enrollment Next Steps

• Submit company applications for plans requiring
  medical underwriting LTD, LTC, Opt. Life,
  Cancer, STD, Hospital Income to the appropriate
  companies
• Beneficiary Designations can still be mailed to
  Minnesota Life or completed online via their
  website
• Look for December payroll deductions for plans
  effective 1/1/08

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GreenRide Carpool Program

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GreenRide Program

• Now there is a new reason to sign up for UF
  GreenRide carpool matching services. GreenRide
  participantseven those who have not yet joined
  the Carpool Programare eligible for drawings for
  special prizes including free meals at campus
  dining facilities, Gator items from the UF
  Bookstore and an autographed football from Coach
  Urban Meyer.
• GreenRide helps you find carpool partners by
  searching for employees who live near you or
  along your commute path and have compatible
  schedules. Its fast, friendly and offers
  anonymity until you decide to make your contacts
  formal.  Then join the Carpool Program and enjoy
  guaranteed parking and substantially lower decal
  costs, decreased gas and automobile expenses, and
  help reduce pollution and traffic.
• If you have thought about carpooling but dont
  know where to find a partner, visit GreenRide
  to learn more.  If you are in a carpool group
  already but have not signed up with GreenRide,
  please do so now.

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The new carpool program requires that both decals
be displayed on the vehicle. We have created
smaller decals so they both fit on a single
display device.
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GreenRide Program

• Who Is Eligible to Participate?
• Carpool groups consist of two (2) registered
  members. Additional riders are welcome and
  strongly encouraged, but only two will be
  registered members.
• Both registered members must be full time,
  benefits eligible UF or Shands employees.  Both
  are required to work compatible day-shift
  schedules on the main campus and live along a
  reasonable commuting path.

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Emergency Ride Home

• The Emergency Ride Home Program allows
  participants in the Carpool Program to leave
  campus in the event of an unexpected personal or
  family emergency.
• A member of the TAPS or UPD staff will drive you
  home in an official vehicle, or TAPS will
  reimburse you for cab fare home upon submission
  of a valid receipt, as approved by TAPS.  Please
  obtain cab fare approval prior to 400 PM.

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GreenRide Program

• Carpool -- Available to faculty and staff
• Allows holder to park in carpool zones. Each
  carpool member is required to purchase their own
  annual Carpool decal.
• Annual -- 60.00 -- 2.50 per pay period

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Retirement Plan Contribution Limits

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Elective Deferrals for Calendar Year 2008

• Elective deferral limits for 403(b) and 457 plans
  will remain at 15,500.
• Age-based catch-up provision will remain at
  5,000 for both plans.
• participant must reach age 50 by 12/31/08.

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Annual Addition Limits for Calendar Year 2008

• 46,000 - limit for the aggregate of employer and
  employee contributions
• 51,000 - if eligible for age-based catch-up
  provision

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ORP to FRS

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One-Time Election Window

• Active SUSORP participants will be provided with
  a one-time opportunity to transfer from the
  SUSORP to either the FRS Pension Plan or the FRS
  Investment Plan.
• Election for change may be made from Jan. 1
  Dec. 31, 2008. The earliest effective date for
  change would be 2/1/08.

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Change to Pension Plan

• Participant will receive service credit for the
  total number of years in the SUSORP. The cost to
  buy back into the Pension Plan is based upon
  the actuarial accrued liability for this service.
• Must first be paid using funds in his/her SUSORP
  account.
• Remaining cost must be paid from other resources
  if SUSORP account balance is insufficient.

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Change to Investment Plan

• If an SUSORP participant elects to transfer to
  the Investment Plan, the funds in his/her SUSORP
  account will remain in the SUSORP.
• Future employer contributions will be deposited
  in their Investment Plan account.

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ORP to FRS

• If a participant opts to change from the ORP to
  one of the other FRS plans, he/she may have one
  additional opportunity to elect to switch to the
  other FRS plan.
• This option may be exercised during the
  participants active career under the FRS.

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ORP to FRS

• Information will be sent directly to active
  SUSORP participants by the end of this month.
• Clinical faculty who are mandatory participants
  of the SUSORP are not eligible to make this
  election.

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ORP to FRS

• To request an estimate of the Pension Plan buy-in
  cost, you should contact the Division of
  Retirement at
• 1-866-446-9377, Option 3, prior to making your
  election.

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Policy Guidelines on Lactation

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Policy Guidelines on Lactation

• Private Office for Activities
• Flexible Schedule When Possible

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2008 Floridas Minimum Wage Increase

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Floridas Minimum Wage Increase

• Florida's minimum wage will go up 12 cents to
  6.79 on Jan. 1, 2008.
• UF Bridges will create a raise file that
  identifies all affected employees and will
  generate a job row to increase their hourly pay
  to 6.79.   
• Job actions with an effective date prior to
  January 1, 2008 for employees who currently earn
  below 6.79 per hour, should be completed as soon
  as possible.

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Important Dates

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Important Dates

• November 12th Veterans Day Holiday
• November 22nd 23rd Thanksgiving Holidays
• December 5th Next HR Forum

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Thank you for attending!